Arbor Croft

Arbor Croft BOD Meeting Minutes - 2012

Arbor Croft HOA Board Meeting Minutes

January 11, 2012

1. Call to Order - The meeting of the Arbor Croft Homeowners’ Association was called to order at 6:30 pm by David Tate, HOA President.   Also present were Sharron Stein, Vice President, and Charmaine Stokes, Secretary, as well as Tammy Coppola of Cedar Management. 
2. Minutes - The minutes of the previous meeting were reviewed and accepted as written.
3. Management - The Board requested clarification from Cedar Management on whether or not Arbor Croft is responsible for paying property taxes on the common areas – an issue raised by one of our homeowners.  Tammy will research.
4. Meetings – The annual meeting is planned for 23 February 2012 at the library.  Our meeting must conclude by 7:30pm, as the library closes at 8:00pm..  Cedar will send notices in the next week or so. The regular meeting schedule has also been updated online.
5. Nominations – We are still actively soliciting new members for the HOA Board, as David’s term is nearing completion.  Homeowners are encouraged to volunteer.  Action Items:  David will update the newsletter primarily to let everyone know the duties of board members, and encourage volunteers.  Charmaine and Sharron will distribute paper copies in Phase 1 and Phase 2, respectively.
6. Landscape issues – Update:  The landscaper has agreed to our proposed changes.  [From previous meeting:  We are working to change the scope of work for the landscaper, to include occasional mowing of the weedy edge of the rural common areas, and to stop mowing of the rock wall, so as to encourage growth in that area to help slow down the erosion.] 
7. Management Company Change – We had requested a price and service review from Cedar Management to see if they could reduce the services offered and the costs, but they were unable to do so.  The Board voted unanimously to move our management account to another company in order to save our community some money, with a view toward placing some money into a reserve account for future high-dollar expenses, rather than risking a large assessment.  The new company, Community Association Management, offered a package that involves more self-management at a significantly lower cost.  The Board felt that this option still allowed us the support of a professional management firm, but was more suited to the needs of Arbor Croft.  The transition will be coincident with our current contract end date of 30 April 2012.  Action Items:  David will formally notify Cedar of the change.  Charmaine will notify CAM of the decision.

The meeting adjourned at 7:45pm.

The next meeting will be held on 8 Feb 2012 at the residence of Sharron Stein.