Braewood

Property Manager Info & Responsibilities

AMS - Association Management Services

Frank Swigon
1600 N.E. Loop 410 Suite 202
San Antonio, TX 78209


Telephone Numbers
Office: 210-829-7202
Fax: 210-829-5207

Management Responsibilities

Administrative

1. Maintain a current register of all lots and owners. Prepare and mail new homeowner packets containing bylaws, welcome letter and brief synopsis of convenants.

2. Prepare and send assessment statements to all lots owners.

3. Receive, record and deposit all revenues received by the Association.

4. Monitor delinquent accounts and as prescribed, send appropriate notices and file liens with attorney, when necessary.

5. Maintain all checking and saving accounts.

6. Verify all statements for services rendered and/or materials received. Prepare accounts payable checks for signatures. Promptly mail payments to vendors, suppliers or contractors.

7. Establish and maintain check request forms.

8. Transact all matters pertaining to insurance claims, premium payments and ensure association coverage is current.

9. Perform all bookkeeping functions for the association, using a modified accrual basis and coordintate with the CPA office, as required, for delegated accounting functions and for annual financial/tax purposes. Pay all taxes incurred by the Association.

10. Coordinate with the Board to ensure accuracy of the releases as they pertain to association and Board activities.

11. Attend four Board meetings.

12. Attend one annual meeting.

13. Coordinate with Board Secretary in the preparation of minutes and agenda; distribute to all directors prior to the regular meeting; review monthly financial statements and send copies to the directors.

14. Provide financial data to committee chairpersons preparing annual budgets; coordinate with them, if requested.

15. Provide the Treasurer with all financial reports on a monthly basis.

16. Prepare monthly and annual financial statements.

17. Obtain bids and contract for services in support of the current operations and maintenance of the association properties.

18. Ensure all contractors provide a certificate of insurance prior to commencing work.

Office Operation

1. Maintain established office hours 8:00 a.m. - 6:00 p.m., Monday through Friday, with 24 hour answering service for emergency calls.

2. Respond to all telephone calls.

3. Handle all incoming and outgoing mail.

4. Safeguard association records, materials and supplies.

5. Maintain master file of all Declarations and Plats.

6. Initiate or respond to correspondence pertaining to the administrative affairs of the Association.

7. Provide information to mortgage companies, real estate and title company representatives regarding the homeowners association.

8. Contact the President on any matters/problems beyond the scope of administrative affairs of the association.

Restriction Enforcement

1. Tour the subdivision twice a month.

2. Respond to homeowner complaints of violations by visually confirming the alleged violations, report to Architectural Control Committee.

3. Initiate and prepare correspondence to violators and prescribe a time period for compliance.

4. Follow-up on violator and, if warranted, send a second notice, prescribing a time period for compliance.

5. If violation persists, refer to the Board for further action-COORDINTATE WITH ATTORNEY.

Email us
FrankSwigon@ams-sa.com

Link to the management company's website

AMS - Association Management Services