Board Meeting on November 30, 2009
Present:
Tina Sefcik, Ed Tavares, Anita Gongola, Jason Nash, Alicia Castleberry, Brian Bosch, Carolyn Boetcher, Lynn Boetcher.
President, Tina Sefick, called the meeting to order at 7:00 pm
Old Business
- Membership Drive
- Very Successful
- Alicia Castleberry provided a list of residents still available for membership renewal.
- Known changes of paid memberships were made to the list
- Food Drive
- Very Successful
- Residents donated approximately four shopping carts full of food.
- An article will be published in local newsletter.
- CHCA Newsletter
- A quarterly CHCA newsletter needs to be produced.
- The first newsletter should span the months of September through November 2009
- Suggested articles should include:
- Fall garage sale
- Food Drive
- Membership Drive
- Introduction of New Officers
- New Sign
- 1st Quarter Newsletter
- Possible topics include:
- Potential project related to utilizing individual resident gas light fixtures
- Family bowling night activity
- It was determined that Ed Tavares and Brian Bosch will audit the current CHCA Treasury before handing it over to the newly elected treasurer, Anita Gongola.
- Committees: All neighborhood committees are currently adequately represented amongst Board Members and residents.
- Santa Mailbox
- The Santa mailbox is currently located on Cherry Hill Dr near the West entrance
- Ed Tavares stated that approximately 36 letters, representing 29 different families, were received last year.
- All children's letters will be answered
- Santa Visits
- Santa Visits will fall under the responsibility of the CHCA Social Committee
- The preferred date for Santa visitation will be Thursday, December 17th from 6:30 pm to 8:30 pm
- Visits should be limited to 15 minutes in length
- Visitation time should coordinate with the ages and number of kids being visited.
- Family members of children being visited are to be informed that they may leave gifts on their front porch prior to the visit for Santa to "give".
- Candy canes are needed for Santa to provide.
- December General Meeting
- It was agreed amongst all members that the December General Meeting will take place on Wednesday, December 16th from 7:00 pm to 8:00 pm at the Pickerington Public Library.
New Business
AMMENDMENT: Due to scheduling conflicts w/ the Library, the exact date of the December General Meeting is to be determined.
- Holiday Carolling
- Alicia Castleberry provided a suggestion for advertising interest in neighborhood holiday caroling sponsored by "Kinder Key Caroling for a Cause".
- CHCA Safety Committee
- It was suggested that a neighborhood watch program be instigated for Cherry Hill.
- Ed Tavares proposed a motion to provide a $200 spending budget for expenses associated with December activities. Lynn Boetcher seconded the motion. The motion passed unanimously.
- Brian Bosch proposed a motion to provide a $100 spending budget for expenses associated for producing the CHCA directories. Ed Tavares seconded the motion. The motion passed unanimously.
- Ed Tavares and Jason Nash agreed to be in charge of the CHCA promotional easels used at each entrance to Cherry Hill.
- It was determined that items to be included in the newsletter, should be submitted to Ed Tavares by Saturday, December 5th.
The meeting was adjourned at 8:20 pm