Chevington Woods

Trustee Meeting Minutes 9/18/06

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CHEVINGTON WOODS CIVIC ASSOCIATION
MINUTES OF TRUSTEES MEETING
September 18, 2006

Meeting site: Violet Twp Offices, 12970 Rustic Drive, Pickerington, OH 43147

President Comanita called the meeting to order at 7:03 p.m.

The President ascertained the presence of a quorum with six (6) trustees in attendance:

Carol Comanita, President
Jim Murphy, Treasurer
Will Snell, Secretary
Mark Briggs, Trustee
Julie Squier, Trustee
Greg Fown, Trustee

Residents in attendance:

Mary Ann Murphy
Tom & Linda Besser
Ted & Gina Stacy

Reading of the minutes:

The Chair noted the minutes of the September 18, 2006 regular meeting had been previously distributed via email to the trustees and advised, that if there were no objections, the minutes could be approved as distributed. Thereafter, Trustee Squier moved the minutes be approved as previously distributed. The motion was duly seconded and passed without dissent.


Correspondence and Resident Participation:

Correspondence: None – However, President Comanita noted that she had received an email from the mowing service at the N. Reserve and he was going out of business to accept employment out of state. The need to retain a new vendor for this service was discussed. It was noted that bids should be sought via the newsletter for the year 2007 and meanwhile service would be sought on an as needed basis.

Resident Participation: None

Treasurer’s Report: Due to an oversight Treasurer Jim Murphy did not have an
opportunity to verbally present his report but a written copy was presented to the
officers and it is incorporated herein by reference.

Minutes of CWCA Trustees Meeting – 9-18-06 – Page 2


Committee Reports: Audit Committee – Audit Committee Member/Secretary Snell read the report of the Committee and moved the adoption thereof. The motion was duly seconded, discussed and adopted without dissent. The report, as adopted, is made a part of these minutes by reference.

Deed Restriction Committee: Trustee Snell reported the data on the yard lights was still being assembled but should be finalized soon. He noted that as Secretary he might request the President to call a meeting of the Trustees to finalize the reports and approve the mailing of the citations prior to the next regularly scheduled meeting on October 16, 2006. It was the consensus among the Trustees assembled that a notice be included in the newsletter in regard to the yard lights and the enforcement of the deed restriction applicable thereto.

Unfinished Business: Trustee Snell moved to remove the Ashley Creek tennis court issue from the Table for discussion. The motion was duly seconded and passed.

Following the discussion it was the consensus of the Trustees assembled that the residents of Chevington Woods have a stake in the issue and recent incidents related thereto, including CWCA residents being denied access, requires that the matter be pursued.

New Business: Electrical work in the N. Reserve – President Comanita noted that while she and Secretary Snell were installing the trash container at the N. Reserve it was evident that heavy equipment had been in the reserve to lay underground cable to the security lights. Secretary Snell volunteered to take pictures for dealing with South Central Power in regard to the ground damage, if necessary.

During the discussion a question was raised about the need for a survey of the N. Reserve to clearly establish lot boundaries and it was the consensus of opinion among the Trustees assembled to carry over this issue until the next meeting or the need to revisit occurred.

President Comanita then asked if there was any other business to come before the Trustees assembled. Hearing none, she entertained a motion to adjourn. Trustee Murphy moved to adjourn, the motion was duly seconded, passed without dissent and the meeting was adjourned at 8:30 p.m.

Respectfully submitted,

Will Snell, Secretary