Chevington Woods

Trustee Meeting Minutes 7/17/2006

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CHEVINGTON WOODS CIVIC ASSOCIATION
MINUTES OF TRUSTEES MEETING
July 17, 2006

Meeting site: Violet Twp Offices, 12970 Rustic Drive, Pickerington, OH 43147

President Comanita called the meeting to order at 7:02 p.m.

The President ascertained the presence of a quorum with eight (8) trustees in attendance:

Carol Comanita, President
Don Roeder, Vice President
Mark Briggs, Treasurer
Will Snell, Secretary
Teresa Hartley, Trustee
Jim Murphy, Trustee
Julie Squier, Trustee
Greg Fown, Trustee

Residents in attendance:

Gina Stacy
Tom & Linda Besser
Dick Biggs
Jim Vohwinkel

Reading of the minutes:

The Chair noted the minutes of the May 15, 2006 regular meeting had been previously distributed via email to the trustees and advised, that if there were no objections, the minutes could be approved as distributed. Thereafter, Trustee Briggs moved the minutes be approved as previously distributed. The motion was duly seconded and passed without dissent.

Election of Officers:

The chair called for the election of officers to serve a one-year term and opened the nominations. The results were as follows:

President: Carol Comanita – no other nominations
Vice President: Don Roeder – no other nominations
Treasurer: Jim Murphy – no other nominations
Secretary: Will Snell – no other nominations

Trustee Snell made a motion to elect by acclamation since there was no opposition for any office. The motion was duly seconded and passed with dissent.

Minutes of CWCA Trustees Meeting – 7-17-06 – Page 2

Correspondence and Resident Participation:

Correspondence: Secretary Snell read a letter hand delivered at the June 19, 2006 CWCA Membership meeting by resident Lisa Moore.

Resident Participation:

Resident Gina Stacy inquired about the posting of the CWCA minutes on the web
site. The chair responded that Trustee Ross was a volunteer Webmaster and posted
the minutes as time permitted. It was also noted that the Membership minutes
were separate from Trustees meetings and could not be posted until approved at the
next Membership meeting which may be months between Trustee meetings.

Resident Richard Biggs stated that he wanted to fill the vacancy for Trustee in CWCA Area 9. President Comanita advised him that she would take the matter under consideration and would let him know.

Treasurer’s Report:

Treasurer Briggs presented the Treasurer’s report and entertained questions from the Trustees and residents assembled. A written copy of the report is made a part of these minutes by reference.

Resident Jim Vohwinkel asked the Treasurer how many residents had paid their dues so far this year. The Treasurer responded that 287 residents had paid to date.

On the subject of dues, President Comanita reported that area title agencies had begun to contact to the CWCA in regard to the dues balance of lots being sold in Chevington Woods. Apparently it is the intent of the title agencies to collect back dues at the time of closing.

A question arose as to the publication of names and addresses of residents in arrears. Secretary Snell explained that counsel had advised that the case law was not clear on this issue at present due to privacy laws. However, there were other avenues available to collect dues in arrears so the officers had decided to take a conservative approach.

President Comanita announced that she had appointed Trustee Jim Murphy to serve on the auditing committee and the CWCA books would be audited prior to turning them over to the newly elected Treasurer.





Minutes of CWCA Trustees Meeting – 7-17-06 – Page 3


Committee Reports:

Yard of Month Committee:

Chairperson Squire announced she had another volunteer from the North to assist in the South selection and the help was very much appreciated.

Chairperson Squire then requested volunteers to help with the mulching at the entrances on July 22nd – rain date July 23rd. The following residents volunteered to help:

Will Snell, Carol Comanita, Greg Fown, Mark Briggs, Teresa Hartley, Tom & Linda Besser.

Unfinished Business:

It was noted that the swings had been installed at the N. Reserve Playground thanks to volunteers from the community. Don Roeder moved that the CWCA sponsor a cookout and invite the volunteers and their families to show the appreciation of the CWCA for their hard work. The motion was duly seconded and passed without dissent.

The Chair noted the ongoing problems with the sale of the residence at the corner of Carriage Lane and Copperfield Lane. She expressed her appreciation for resident Tom Besser mowing the grass upon the lot to keep the immediate neighborhood looking well kept. It was noted that both President Comanita and resident Besser had contributed their time and resources to mow the grass on this lot in the past.

The subject of the dogs from the residence at the north end of the N. Reserve approaching residents and their children in a threatening manner was discussed at length. It was noted the residents of the home at issue were sent a letter from the CWCA advising of their liability and the threat to the safety of the residents, children and grandchildren who visit the playground. The experience of residents and Trustees visiting the site were noted and indicative that the dog owners had chosen to ignore the letter of warning from the CWCA and that the threat to residents continued. It was the consensus of opinion that various options to correct the situation would be explored and discussed at a future meeting.

New Business:

Secretary Snell raised the issue of Chevington Woods residents being allowed to use the tennis courts in next-door subdivision Ashley Creek. He reported that he had



Minutes of CWCA Trustees Meeting – 7-17-06 – Page 4


been in communication with Trustee Ross who informed him that the Twp Zoning Commission had included that right when the zoning changes were permitted at the time the subdivision was developed.

It was the consensus among the Trustees assembled that if such was included in the Violet Township Zoning decision that such be published in the in the next CWCA newsletter. Trustee Mark Briggs so moved. The motion was duly seconded and passed without dissent.

Resident Dick Biggs then rose to ask President Comanita if she had made her decision yet to appoint him to be a Trustee for Area 9. She replied that she had informed him that she would take the matter under consideration and after due deliberation would let him know in a timely manner.

Trustee Snell moved the meeting be adjourned. The motion was duly seconded and passed without dissent.

Respectfully submitted,

Will Snell, Secretary