Chevington Woods

Trustee Meeting Minutes 03/20/06

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CHEVINGTON WOODS CIVIC ASSOCIATION
MINUTES OF TRUSTEES MEETING
March 20, 2006

Meeting site: Violet Twp Offices, 12970 Rustic Drive, Pickerington, OH 43147

President Comanita called the meeting to order at 7:08 p.m.

The President ascertained the presence of a quorum with six (6) trustees in attendance:

Carol Comanita, President
Mark Briggs, Treasurer
Will Snell, Secretary
Teresa Hartley, Trustee
Lisa Ross, Trustee
Julie Squier, Trustee

Residents in attendance:

Lynn Wilcox
Janet Wilcox

Reading of the minutes:

The Chair noted the minutes of the February 20, 2006 regular meeting had been previously distributed via email to the trustees and advised, that if there were no objections, the minutes could be approved as distributed. Thereafter, Trustee Briggs moved the minutes be approved as previously distributed. The motion was duly seconded and passed without dissent.

Correspondence and Resident Participation:

Correspondence: President Comanita reported that she was in receipt of correspondence from Terry & Marge Jacobs at 9109 Carriage Lane in support of deed restriction enforcement.

Resident Participation: Resident Lynn Wilcox reported on his attendance at the recent Regional Planning Commission meeting in Lancaster. He noted that most Violet Township residents present spoke in opposition to a pending zoning change that could possibly allow the construction of a Wal-Mart Super Center at the intersection of Refugee and Pickerington Roads. He also noted the Commission voted that the zoning change from residential to commercial not be approved.

Trustee Snell noted the Violet Township Centennial Committee was looking for volunteers. There was no response.

Minutes of CWCA Trustees Meeting – 3-20-06 – Page 2

Treasurer’s Report:

Treasurer Briggs presented the Treasurer’s report and entertained questions from the Trustees and residents assembled. A written copy of the report is made a part of these minutes by reference. Treasurer Briggs noted the 2006 dues invoices would be prepared and mailed shortly.

Committee Reports:

Yard of the Month Committee: Chairman Julie Squire reported due to the inclement weather the Yard of the Month selections would begin in the month of May this year.

Unfinished Business:

CWRC insurance payment for 2003 - Secretary Snell presented a report gleaned from CWCA records in his possession. He noted that insurance records showing the CWCA payments to the Chevington Woods Recreation Club (Pool) were scarce. The report showing year, payment, coverage and etc. is made a part of these minutes by reference. Following a lengthy discussion on the issue, Secretary Snell moved the CWCA reimburse the CWRC in the amount of $500 for CWCA insurance coverage for the year 2003. The motion was duly seconded and passed without dissent.

New Business:

Mowing North Reserve: Secretary Snell reported that Jay Garrett of J. G. Garrett LLC had stopped by his residence and presented a contract proposal for the mowing season of 2006. It was explained that the proposal was for $60 per mowing, as needed, or $70 per mowing which would include tree limb removal from the reserve (limited to smaller limbs that had fallen into the mowing area) and spot treatment of the mulch/flower bed in front of the cemetery.

The Secretary explained, that based upon his conversation with Mr. Garrett, that the mowing company did not want to be responsible for a major clean up like the one that confronted the CWCA after the December 2004 ice storm. It was the consensus of opinion among the Trustees that Mr. Garrett had delivered good service at a reasonable price in the past and the cost of gasoline alone over the past two years justified an increase in his rates. It was also noted that the removal of broken branches on a regular basis, as opposed to the annual clean up day, would keep the North Reserve a safer and more pleasant area for all of the residents of Chevington Woods.

Trustee Squier moved that the Secretary be authorized, in behalf of the CWCA, to enter into a contract with Jay Garrett to pay $70 per mowing as needed.

Minutes of CWCA Trustees Meeting – 3-20-06 – Page 3


The motion noted service would also include clean up of broken limbs in the mowing area along with spot clean up in the flowerbed in front of the cemetery. The motion was duly seconded and passed without dissent.

President Comanita then reminded the Trustees assembled of the upcoming Easter Egg Hunt the Saturday before Easter and the annual Yard Sale normally held the weekend after Mothers Day in May. It was agreed the Trustees would cooperate in the arrangements required for these events and communicate via email as necessary.

The Chair then called for any other business to come before the Trustees assembled. Hearing none, the Chair recognized a motion from Trustee Briggs to adjourn. The motion was duly seconded and passed without dissent. Meeting adjourned at 8:24 p.m.

Respectfully submitted,


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Will Snell, Secretary