Chevington Woods

Trustee Meeting Minutes 8/15/2005

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CHEVINGTON WOODS CIVIC ASSOCIATION
MINUTES OF TRUSTEES MEETING
August 15, 2005

Meeting site: Violet Twp Offices, 12970 Rustic Drive, Pickerington, OH 43147

President Comanita called the meeting to order at 7:05 p.m.

The President ascertained the presence of a quorum with seven (7) trustees in attendance:

Carol Comanita, President
Don Roeder, Vice President
Mark Briggs, Treasurer
Will Snell, Secretary
Lisa Ross, Trustee
Rachel Hintz, Trustee
Teresa Hartley, Trustee

Residents in attendance:

Ted & Gina Stacy
Tom & Linda Besser
Gene Bednarski

Reading of the minutes: The Chair noted the minutes of the July 18, 2005 regular meeting had been previously distributed via email to the trustees and advised, that if there were no objections, the minutes could be approved as distributed. Thereafter, Trustee Ross moved the minutes be approved as previously distributed. The motion was duly seconded and passed without dissent.

Correspondence: Treasurer Briggs noted that he had heard from a few new residents who had received dues statements with “past due” notations. He stated that new residents should not have “past due” noted on the dues statements if they had not received the first dues mailing because they had moved in after the first mailing was sent.

President Comanita noted she had received several messages from residents in regard to current Trustee actions in regard to deed restriction enforcement, etc. and the messages were positive.

Secretary Snell read correspondence received from residents as follows:

Kenneth Fox – 8940 Chevington Court – trailer on lot. After the letter was read and discussed by the trustees assembled Trustee Snell moved the appropriate response be prepared and mailed. The motion was duly seconded and passed without dissent.
Minutes of CWCA Trustees Meeting – 8/15/05 – Page 2

V. Alex Mankuian – 8749 Stonehenge Circle – boat in driveway. After the letter was read and discussed by the trustees assembled Trustee Snell moved the appropriate response be prepared and mailed. The motion was duly seconded and passed without dissent.

Secretary Snell noted a request had been received from a resident, who was a crime victim in another neighborhood prior to moving to Chevington Woods, that requested his/her name not be published in the Family Directory. After discussion among the Trustees it was the consensus of opinion that residents could request to withhold that information from publication in the Chevington Woods Family Directory. But it was noted the CWCA has no control over other publications that may list residents such as the local telephone company, Fairfield County web site and etc.

Treasurer’s Report: Treasurer Briggs presented the Treasurer’s report and entertained questions from the Trustees and residents assembled.

Committee Reports:

Deed Restriction Committee – Secretary Snell reported that President Comanita had issued citations as authorized by the Trustees at the July meeting and that he had written additional “dialogue” letters to residents who were in violation of deed restrictions as directed by the Trustees assembled at the July meeting. He distributed a “citation” report and a “dialogue” report to the Trustees assembled.

Secretary Snell also noted that the property at 13220 Sheffield Drive had been transferred from Gregory and Lisa Shewring to Lisa Stocker but the deed restriction violations had not changed. He asked the pleasure of the trustees on the matter. Trustee Ross moved a citation be issued to Lisa Stocker as the current owner of record. The motion was duly seconded and passed without dissent.

Unfinished Business: ACC - Secretary Snell reported on correspondence received from counsel in regard to resurrecting the Architectural Control Committee. He stated a document was needed as proposed by counsel and requested the pleasure of the Trustees assembled. It was the consensus of the Trustees that the Secretary request counsel to furnish the required document for subsequent action by the Trustees.

Signs for entrances - Treasurer Briggs reported that he was in the process of securing signs as approved by the Trustees at a previous meeting.

Recognition of retiring Trustee Janet Price - Secretary Snell addressed the Trustees in regard to the many years of faithful service rendered to her community by retiring Trustee Janet Price. He stated that it would be appropriate to recognize

Minutes of CWCA Trustees Meeting – 8/15/05 – Page 3

her retirement and many years of service as a Trustee by presenting her and her husband John with a $50 gift certificate to the local Scali’s restaurant. After hearing many comments in favor of the suggestion, Trustee Snell moved to purchase a gift certificate in the amount of $50 to be given to retiring Trustee Price as a token of appreciation for her many years of service to her community. The motion was duly seconded and passed without dissent.

Request of resident John Price to construct an outbuilding: Secretary Snell noted that unfinished business included a request received at the previous meeting of the Trustees from John Price in regard to the construction of an outbuilding due to the need for additional space in the garage of their home to accommodate a wheel chair ramp. It was noted a similar request was granted to V. Alex Manukian on the promise of removing a boat from his drive and the same caveats should be applied to grant the request of Mr. Price. After discussing the issue at length a motion was made by Trustee Snell and duly seconded that the Price request be handled in the same manner as the Manukian request. The motion was duly seconded and passed without dissent.

North Reserve Playground Equipment: Trustee Roeder commented on the need to ensure all safety requirements were met for any playground equipment chosen by the CWCA and he was continuing his research into the matter. He noted that he had received many catalogues and would present his recommendations to the Trustees as soon as he could present a comprehensive report. The Trustees assembled noted the safety factors confronting his search for playground equipment but also noted that the project should be completed by spring of 2006.

CWRC Insurance: Secretary Snell noted that the issue of monies due to the Chevington Woods Recreation Club for shared insurance in the past had not been resolved. He stated that he had researched the records on hand as secretary of the CWCA but that did not include past payments to the CWRC. He asked Treasurer Briggs to assist him in preparing a report for the CWCA Trustees showing past payments for insurance to the CWRC and any amounts that currently may be due and payable from the CWCA.

New Business: None

The Chair then called for any other business to come before the Trustees assembled. Hearing none, the Chair recognized a motion from Trustee Briggs to adjourn. The motion was duly seconded and passed without dissent. Meeting adjourned at 9:45 p.m.

Respectfully submitted,

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Will Snell, Secretary