Chevington Woods

Trustee Meeting Minutes 7/18/05

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CHEVINGTON WOODS CIVIC ASSOCIATION
MINUTES OF TRUSTEES MEETING
July 18, 2005

Meeting site: Violet Twp Offices, 12970 Rustic Drive, Pickerington, OH 43147

Vice President Roeder noted President Comanita was out of town on business and called the meeting to order at 7:00 p.m.

As the presiding officer, he ascertained the presence of a quorum with seven (7) trustees in attendance:

Don Roeder, Vice President
Mark Briggs, Treasurer
Will Snell, Secretary
Julie Squier, Trustee
Lisa Ross, Trustee
Greg Fown, Trustee
Rachel Hintz, Trustee

Residents in attendance: Several

Reading of the minutes: The Chair noted the minutes of the June 20, 2005 regular meeting had been previously distributed via email to the trustees and advised, that if there were no objections, the minutes could be approved as distributed. Thereafter, Trustee Hintz moved the minutes be approved as previously distributed. The motion was duly seconded and passed without dissent.

Correspondence: Treasurer Briggs noted that he had received correspondence from Trustee Janet Price advising that she was reluctantly resigning as a CWCA Trustee due to health reasons. He also read correspondence received from Janet’s husband, John Price, requesting permission to construct a shed because it was necessary to build a wheelchair ramp in the garage for Janet which would eliminate current storage space for lawn/garden equipment and tools. The request was referred to the Deed Restriction Committee for further handling.

Treasurer’s Report: Treasurer Briggs presented the Treasurer’s report and entertained questions from the Trustees and residents assembled.

Resident Participation: The Chair requested that Secretary Snell address the residents and Trustees assembled prior to opening the floor for resident participation. The Secretary explained to the residents assembled that the Trustees had met in executive session with attorneys for the CWCA Trustees for one hour prior to the regular meeting and the Trustees apologized for any misunderstanding in regard to residents being able to participate in an Executive Session of the Trustees. He noted that Executive Session was appropriate for discussion of legal

Minutes of CWCA Trustees Meeting – 7/18/05 – Page 2


matters and all residents were always, not only welcome, but also encouraged to attend the regular meetings of the CWCA Trustees.

It was noted that CWCA attorneys Tim Rankin, Robert Boyd and Jacqueline Ferris were present and attorney Rankin would address the residents present later during the course of the meeting.

Thereafter, the Trustees entertained many questions from the residents present in regard to the enforcement of deed restrictions.

Eventually, Attorney Rankin offered some brief remarks to the Trustees and residents assembled and thereafter the attorneys excused themselves from the meeting.

Committee Reports:

Deed Restriction Committee – Secretary Snell reported noted that he had distributed a written report to the Trustees present summarizing to date the current status of those items included in the “dialogue” letters sent in May to residents who appeared to be in violation of certain deed restrictions. He requested the position of the Trustees assembled in regard to sending formal citations to those residents that had failed to correct the violations. Trustee Squier moved that the citations be issued as current at the time of mailing. The motion was duly seconded and passed without dissent.

Secretary Snell then noted that additional deed restriction violations arising after the mailing in May had also been furnished in a written report to the Trustees assembled and requested the position of the Trustees in regard to sending additional “dialogue” letters to those residents listed. Trustee Fown moved the additional dialogue letters be sent. The motion was duly seconded and passed without dissent.

During the discussion of deed restriction issues Trustee Ross noted that Violet Township was actively enforcing abandon vehicle complaints and perhaps the Trustees would prefer to notify the Township of those violations for prosecution.

Unfinished Business: None

New Business: The Secretary noted the annual meeting should be set for the 4th Quarter of 2005 pursuant to the CWCA Bylaws. After discussion among the Trustees assembled it was the consensus of opinion that the annual meeting should be set for Monday, October 17, 2005 at the Holy Redeemer Lutheran Church where the meeting was held last year. It was also agreed the residents should be notified as appropriate prior to the date of the meeting.

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Election of Officers: The Secretary noted that the election of CWCA Officers for the ensuing year should be held. Thereafter the Chair opened the floor for nominations. The following officers were nominated without opposition and elected by acclamation:

Carol Comanita – President
Don Roeder – Vice President
Mark Briggs – Treasurer
Will Snell - Secretary


The Chair then called for any other business to come before the Trustees assembled. Hearing none, the Chair recognized a motion from Trustee Fown to adjourn. The motion was duly seconded and passed without dissent.

Meeting adjourned at 9:02 p.m.

Respectfully submitted,



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Will Snell, Secretary