Chevington Woods

Trustee Meeting Minutes November 15, 2004

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CHEVINGTON WOODS CIVIC ASSOCIATION
MINUTES OF TRUSTEES MEETING
November 15, 2004

Meeting site: Violet Twp Offices, 12970 Rustic Drive, Pickerington, OH 43147

President Comanita called the meeting to order at 7:08 p.m.

The presiding officer ascertained the presence of a quorum with six (6) trustees in attendance:

Carol Comanita, President
Don Roeder, Vice President
Will Snell, Secretary
Julie Squier
Janet Price
Teresa Hartley


Reading of the minutes: The Chair noted the minutes of the October 18, 2004 regular meeting had been previously distributed via email to the trustees and advised, that if there were no objections, the minutes could be approved as distributed. Thereafter, Trustee Squier moved the minutes be approved as previously distributed. The motion was duly seconded and passed without dissent.

Correspondence: None.

Treasurer’s Report: Audit Committee Member Snell reported that the books had been audited and turned over to incoming Treasurer Briggs. Treasurer Briggs was unable to attend the meeting since he was out of town on vacation with his family.

Reports of Standing Committees:

Deed Restriction Committee:

Secretary Snell presented the written report of the Deed Restriction Committee, which included many items to be submitted to the residents for their consideration. He noted that this was a “cafeteria” approach to allow the residents the option to accept or reject via a survey or poll several proposals taken from the language of other homeowner associations. He noted that only those items that had been the subject of discussion from time to time, as complaints had been brought to various CWCA Trustees about issues in the Chevington Woods community, had been included. After presenting the report, he moved its adoption and presentation of the survey to the residents of the CWCA. The motion was duly seconded.

During the ensuing discussion it was made clear that none of the proposals were advocated for inclusion into existing deed restrictions but were simply a survey for
Minutes of CWCA Trustees – 11/15/04 – Page 2


community feedback. It was also emphasized that the only way the deed restrictions could be changed was for the majority of residents to sign new deeds containing those restrictions and then have them recorded at the appropriate Fairfield County office.

After a thorough discussion by the Trustees assembled, the Chair called for a vote and the motion was passed without dissent.


Unfinished Business:

Cemetery: Trustee Hartley reported that the restoration of the historic cemetery was proceeding as scheduled and the only major problem remaining was the removal of one or two dead trees. It was noted the trees were too large to be removed by volunteers. It was the consensus of opinion that a professional tree removal service be contacted and bids received for the removal of the dead trees. Trustee Briggs will be asked to handle this problem since he successfully negotiated a good bid from Davey Tree in the removal of dead trees from the North Reserve.

Yard of the Month Seasonal Decoration Awards: Trustee Squier reported the flags for the seasonal Yard of the Month awards for the north and south residences chosen by her committee had been received and would be awarded as scheduled.


New Business: The Chair called for new business. There was no new business brought to the floor.

The Chair then called for any other business to come before the Trustees assembled. Hearing none, the Chair recognized a motion from Trustee Hartley to adjourn. The motion was duly seconded and passed without dissent.

The meeting was adjourned at 8:40 p.m.


Respectfully submitted,



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Will Snell, Secretary