Chevington Woods

Trustee meeting minutes 4/26/04

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CHEVINGTON WOODS CIVIC ASSOCIATION
MINUTES OF TRUSTEES MEETING
April 26, 2004

President Comanita called the meeting to order at 7:00 p.m.

The presiding officer ascertained the presence of a quorum with six (6) trustees in attendance:

Carol Comanita, President
Mark Briggs, V.P.
Don Roeder, Treasurer
Will Snell, Secretary
Julie Squire
Rachel Hintz

Reading of the minutes: The Chair noted the minutes of the March 15, 2004 regular meeting had been previously distributed via email to the trustees and advised, that if there were no objections, the minutes could be approved as distributed. Trustee Hintz moved to waive the reading of the minutes; the motion was duly seconded and passed without dissent.

Treasurer’s Report: Treasurer Roeder presented his report to the Trustees assembled. President Comanita called for questions or comments. Following a general discussion concerning CWCA accounts, Trustee Squier made a motion to move the CWCA monies from the US Bank to the National City Bank to eliminate service fees and optimize interest earned by the CWCA. The motion was duly seconded and passed without dissent.

Reports of Standing Committees:

Deed Restriction Committee:

Chairperson Comanita reported on the last meeting of the deed restriction committee. Following a general discussion, Trustee Hintz made a motion that a letter be prepared to be sent to deed restriction violators, that the Secretary contact Attorney Matt LaBuhn to engage him as counsel to ensure the letters were properly drafted in compliance with existing Ohio law and that the CWCA proceed to expeditiously move forward with deed restriction and accompanying Bylaw changes to accomplish the goals of maintaining Chevington Woods property values while complying with all local regulations, state statutes and other applicable rules and regulations. The motion was duly seconded and passed without dissent.





Unfinished Business:

North Reserve and Playground:

A general discussion was held in regard to the North Reserve/Playground clean up. The date of May 8th was confirmed and it was understood the date should be included in the Newsletter and on the web site. CWCA VP Mark Briggs was noted as serving as the Coordinator. In connection with the clean up it was noted that Davey Tree had submitted the low bid for dead tree removal. Trustee Snell made a motion that Davey Tree be retained to remove the three dead trees, chip and remove the resulting brush, etc. at a cost of $550.00. The motion was duly seconded and passed without dissent.

New Business:

Office supplies:

Trustee/Secretary Snell advised the Trustees assembled that he had be sorting through the documents that he had received from various sources since assuming office. He noted that he had discovered some significant documents that should be stored in a fire proof safe. He also noted there should be a file cabinet to organize and store other documents for future use. Trustee/Treasurer Roeder also noted that he needed a file cabinet to store CWCA records. Thereafter, Trustee Squier made a motion that Secretary Snell and Treasurer Roeder purchase the file cabinets and fireproof safe needed to properly store the records of the CWCA. The motion was duly seconded and passed without dissent.

Liability Insurance:

A general discussion was held in regard to general liability insurance for the CWCA. It was noted that the Swimming Pool (Recreation Club) had been a co-holder of insurance for some time. However, it was also noted that the exposure to liability was so significantly different that the CWCA should purchase separate coverage. Subsequently, Trustee Roeder made a motion that the CWCA purchase liability insurance as a separate entity. The motion was duly seconded and passed without dissent. Thereafter, Chairperson Comanita requested that the Secretary obtain quotes and report back to the Trustees.

Yard of the Month Recognition:

Trustee Squier raised the subject of the Yard of the Month sign that the Garden Club had formerly awarded but that had been discontinued. She noted that she had spoken to the Garden Club representative and had been informed the Garden Club would have no problem with the CWCA taking over the Yard of the Month program.



It was agreed that a friendly competition could only benefit the neighborhood and provoke some community spirit. It was suggested that there be a Yard of the Month Committee with members from the South choosing the North winner and members from the North choosing the South winner. During the discussion it was suggested that a committee (2 from the North and 2 from the South) should be appointed to make the award each month from April through October each year.

Thereafter, Trustee Squier made a motion that the President appoint a Yard of the Month Committee consisting of 2 members from the North and 2 members from the South. Further, that the Committee arrange for the design and purchase of the signs. The motion also provided that there would be two rules for Yard of the Month eligibility: (1) the resident’s CWCA dues must be current and (2) the resident cannot be in violation of existing deed restrictions.

The motion was duly seconded and passed without dissent. Thereafter, President Comanita appointed Julie Squier, Chairperson and Teresa Hartley, member from the South. Also appointed member was Rachael Hintz from the North. Failing to get a volunteer to serve on the committee from the North, President Comanita appointed herself as the other member from the North.

Following the discussion of matters of general interest, the President called for any other business to come before the Trustees. Hearing none, the President noted she would entertain a motion to adjourn. Trustee Briggs so moved, the motion was duly seconded and passed without dissent. The meeting was adjourned at 9:55 p.m.

Respectfully submitted,



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Will Snell, Secretary