Chevington Woods

7/28/03 Trustee Meeting Minutes

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Election of Officers
Minutes Chevington Woods Civic Association Trustee meeting, July 28, 2003

Meeting is called to order by President Ed Laramee for the purposes of election of Civic Association officers.

A note was made by Mr. Laramee that Will Snell was unable to attend the meeting tonight because of an out of town commitment but had contacted the President and Vice-President and indicated that he was willing to serve as secretary of the Civic Association.

Several questions arose from the floor:

Could an individual from another area serve as a trustee for an area that did not have a trustee or a volunteer to serve as a trustee. Mr. Laramee indicated that this was not possible according to the current by laws.

Carol Cominita inquired if we had a quorum for the election of officers. Mr. Laramee indicated that it appeared we clearly had a quorum at this meeting.

Nominations for the office of president opened. Lisa Ross (current Vice- President,) nominated Carol Cominita for the office. Initially, Carol declined the nomination due to time commitments in the winter for her job. Discussion was held about the nature of the job and the others in attendance indicated their willingness to support Carol with the responsibilities of the office and she then accepted the nomination.

The nomination was seconded and all voted in favor of Carol Cominita as President.

Nominations for Vice- president were opened. Rachel Hintz nominated Lisa Ross. Lisa declined the nomination due to her family commitments. Jill Ladrick nominated Vida Burns. Lisa Ross initiated discussion of the nomination. Lisa stated a possible objection or difficulty with the nomination of Vida Burns. Ms. Ross stated although Ms. Burns was clearly qualified and capable of the job, in fact bringing a great wealth of knowledge to the position because of her experience, Ms. Ross felt as though the deed restriction issues which were immediately upcoming may be a problem with Ms. Burns as she currently parked a boat and several Jet Skis in the driveway of her property. Ms. Burns agreed with the nature of the objection and stated that she was willing to ask her husband to remove the items from their property in order to comply with the restrictions and not cause a possible conflict. With Ms. Burns having stated such, Ms. Ross said she would not object to Ms. Burns serving as Vice- President if she in fact accomplished the removal or storage these items in another manner on her property, possibly in her garage and not out in the open.

The nomination was seconded and all voted in favor of Vida Burns as Vice-President.

Ed Laramee nominated Will Snell by proxy as Secretary. The nomination was seconded and all voted in favor as Will Snell as Secretary.

Nominations for treasurer were opened. Discussion of the treasurer’s duties ensued and following the discussion, Mark Briggs volunteered to nominate himself as Treasurer. The motion was seconded and all voted in favor of Mark Briggs as Treasurer.

Ed Laramee turned the meeting over to Carol Cominita and discussion on when the next meeting should be held ensued. Many in attendance expressed urgency to address the deed restriction issues immediately and the meeting Date was set as Monday, August 18, 2003 at 7pm.

Respectfully submitted by Lisa Ross acting as Secretary Pro tem.