Dave Brown at Mountain & University HOA

AUGUST AGENDA

BOARD OF DIRECTORS MEETING

Mountain & University Homeowners Association
Board of Directors Meeting
August 21, 2008
Agenda
OPEN HOMEOWNER MEETING
I. Call to Order
II. President’s Update
III. Open Forum
IV. Approval of Minutes for July
V. Approval of Minutes for August BOD Special Meeting
VI. Review of Financials
a. July
b. Year to Date
VII. Management Report
a. Old Business
i. Collections – Overdue Assessments
ii. Raising Assessment Fees
iii. Volunteers for Committees
1. Landscaping
2. Finance
3. Communications
iv. Landscape Committee Activities
v. Board of Directors Activities Reports
1. Each board member to discuss his/her selected project(s) from July meeting and report on progress
b. New Business
i. Az Water Grant
1. Resolve – eliminate all turf/green belt areas
ii. Resolutions from BOD Special Meeting
1. Interest
2. Late Fees
3. Transfer Fees
iii. Resolutions –
1. Begin monthly assessment billing - 01-01-09
2. Address Productivity of Board Members
3. Decide Status of Turf & Green Belt Areas
iv. Selection of Collection Agency
1. Discussion of One Time Buy Down Prior to Collections
v. Discussion of Property Management Company
1. Fees
a. Overall
b. Re-bill Fees (no charge for incorrect addresses; cost only to HOA if not collected from homeowners; sliding scale charge to repeat re-bills; is printing and postage included, or is the HOA also paying printing and postage on top of the fees.)
2. Contract Renewal

Executive Session
I. Call to Order
II. Approval of Minutes for July
III. Assessment Delinquencies
a. Discussion, by name, of all delinquent homeowners
i. Accounts with Payment Plans
ii. Accounts to be turned over to collections
b. Collection Process
i. Organization
ii. Tracking Success Rate
IV. Violations List