Elk Creek Farms

December 19th 2005 HOA BOAD Meeting Minutes

December 19th 2005 Meeting Minutes

MINUTES FROM DECEMBER 19, 2005 BOARD OF DIRECTORS MEETING

Meeting called to order/present were Chris LaPak, Paige Willover and Glenn Davis

I. Review minutes from November 23, 2005 BOD Meeting

-The minutes were not available and it was agreed it would be sent to the BOD members by e-mail

II. Meeting with Developer

A meeting with Chris Tropea with HOA president Glenn Davis scheduled for December 22, 2005 to address common area issues, undisturbed areas and wetlands was discussed by the Board. Added to the list of concerns to be addressed was the tree stump on Allsmere at the bus turnaround and the gates in the perimeter fence.

III. Newsletter/Website

Chris LaPak submitted a draft November-December 2005 Newsletter and it was agreed by the Board that edits would be submitted via email before the close of business on December 20, 2005.


IV. Schedule Meeting of HOA Members

-The Board discussed scheduling an annual general meeting. Glenn Davis was tasked with calling Shew Mgt. To determine when 2005 final financial reports would be available. The Board further discussed having the HOA accountant present and a representative from Shew Mgt. Glenn Davis will find out if there will be any charge for the appearance

-The Board discussed potential venues for the meeting such as Ovations Club House, Penn Twp. Building, and the local school. Chris LaPak and Paige Willover will make inquireis to the township and school respectively

-The agenda for the AGM will include: 1) dedication issues; 2) a neighborhood watch program; 3) school bus routes; 4) a person present to address the SCCCO issue; 5) costs shifted to HOA and Township by Developer after dedication; 6) duration of meeting
V. Budget

-Invoice from THM Environmental Services. Chris LaPak was tasked with making inquiries regarding what entity is responsible for payment

-It was agreed that Glenn Davis would ask Shew Mgt. About potential refund

VI. Proposed Ballot

-The Board agreed that the ballots for the above ground pool issue and fencing alternative would be sent out in early 2006 with a 30 day deadline for return. The proposed ballot is to be finalized by Glenn Davis and submitted to the other Board members for review, edits and approval


VII. Letter from Homeowner-Laurie Kearns

-The homeowner inquired regarding an artists’ rendition of the development that showed trees positioned at a certain location. Glenn Davis will discuss it with the Developer at the scheduled meeting

VIII. Developer Issues

-Mark Fawzi letter. Paige Willover related discussions she had with homeowners and the issues are resolved.

IX. Burton Fence/Shed

-The privacy fence has been removed. Glenn Davis agreed to follow up with the township on the shed location

X. SCUBA Tank Business

-No further complaints had been received and there was no information. Glenn Davis was tasked with following up with the Code Enforcement Officer

XI. Neighborhood Watch Program

-The Board discussed the manning requirements for such a program which would likely include 1-2 people to coordinate the security activities and a “block captain” for every 15 hours. The Board agreed to submit a proposal to the homeowners in the newsletter and solicit volunteers. It will also be on the agenda at the AGM.

XII. SCCCCO

Chris LaPak attended the recent meeting at Ovations Clubhouse. An attorney was present who advised that zoning hearings are ongoing. Five different lawsuits have been filed. It was agreed that Chris would include information in the newsletter.

Meeting adjourned.