Falcon Estates Information

Falcon Estates General Meeting, Thurs, 24 Jan 13

General Membership Meeting HOAFE planned for Thursday, 24 January 13, 6:30 PM at the Falcon Police Sub-Station, 7850 Goddard Street.  All Invited.  If you have a topic you want discussed, or a speaker you want invited, please let me know soonest.  Especially let me know as soon as possible if you would be willing to serve on the Board in 2013/14 – we really need volunteers……….Also any suggested activities, agenda items, etc. Must be a current Member to vote on any issues.  Minutes from 26 Jul 2012 HOAFE Mtg attached.  Let me know if there changes to be made.  See Ballot below, Agenda below the ballot, and excerpts from By-Laws regarding General Meeting and voting below the Agenda.

 

Ballot for Jan 13 Election of HOAFE Directors – Need nominee/volunteer from Filing 2 and 3 For HOAFE Board.  Need volunteer for ACC from Filing 3 (East Side). 

 

Name	Position	Filing/Term
Ed Derby Nominee/volunteer	Director	Filing 3
		2013-2014
Kathleen Ordway	Director	Filing 1
		2013-2014
Need Nominee/Volunteer	Director	Filing 2
		2013-2014

 

 

Agenda 24 Jan 13 Mtg

 

1.    Administrative – General Items, Sign In, Membership, Introductions, Voting procedures (voting cards)

2.    Quorum

3.    Minutes of Last HOAFE Meeting

4.    Treasurers Report

5.    Speaker(s):

a. CSU

b.     Others

6.    Committee Report(s)

a. ACC – construction, complaints,

b. Others

7.    Old Business

a. Wildlife – Bears, Coyotes, Deer

b. Woodmen Widening  Next Phase

c. Fire Mitigation – Firewise City Chipping

d. Neighborhood Appearance

e. Fuller Road, East Side Speed Limit

f. West Side Speed Limit

g. Sidewalks on Union

h. Exceptions to Covenants

8.    New Business

a. Goats for weed control

b. Misc

9.    2013 Board Elections – Need volunteers

     a. Ballot Nominations

     b. Ballot

10. Inputs from Floor (limit to 2 minutes)

11. Next Meeting

12.  Adjourn

 

EXCERPTS from By-Laws:

 

Article VI: Meetings:

1.  General Membership Meeting:

a.      A regular meeting of the HOAFE general membership will be held not less than once each six months of the calendar year.  The Chair of the HOAFE Board of Directors may call special meetings of the HOAFE membership.  One regular General Membership Meeting will be held in January of each year to elect the Board of Directors, who will take office at the next Board of Directors Meeting that must be held within thirty (30) days of the January General Membership Meeting.

b.      General Membership Meetings require one-fifth (1/5) of the membership to be present or represented by proxy or absentee ballot (quorum).  If this is so, then fifty percent (50%) plus one or more votes of members present and those proxies and absentee ballots approved by the Secretary are needed to pass a motion.

c.       If a quorum is not present, no votes will be taken.

d.      All HOAFE General Membership Meetings (special and regular) shall be open meetings for all HOAFE Members.

Article V: Voting:

1.  All current (dues paid) members may vote at any HOAFE General Membership Meeting or special HOAFE meeting.

2.  For property owned by two or more persons, the owners are entitled to one vote on each issue at any General Membership or special HOAFE meeting.

3.  Each Director on the HOAFE Board of Directors is entitled to one vote on each issue at any HOAFE Board Meeting or at any HOAFE General Membership Meeting.

4.  All voting may be by secret written ballot, by standing vote, or by raising of hands. Oral votes are not authorized.  A card indicating a paid up membership held by a member will be counted for a vote.

5.  Only those HOAFE members who have paid their annual dues will be permitted to vote on any issue.  Absentee votes must be in writing and delivered to the secretary or treasurer for validation not less than six (6) hours before the meeting is called to order.  The board secretary can vote proxies or absentee ballots only.  The member/voter must sign and date absentee and proxy votes.

6.  HOAFE members who are unable to attend a meeting may submit a signed absentee or proxy ballot as set forth in 5 above.

7.  All articles to be considered and voted upon at a General Membership Meeting must be submitted to the General Membership at least seven (7) days prior to the scheduled date of the HOAFE General Membership Meeting.