Glen Farms Civic Association

1/31/05-Glen Farms Civic Association Inc. Bylaws

Updated Version

This version, dated January 31, 2005, supercedes the bylaws as amended January 15, 1998.

ARTICLE I - DEFINITION
A. The Corporation
The Glen Farms Civic Association, Inc. (hereinafter called the "Corporation"), is a corporation, formed under and by virtue of the general laws of the State of Maryland to operate in the Fourth Election District of Cecil County. The Corporation shall be without capital stock and will not be operated for profit.
B. Boundaries
The Corporation shall operate in an area known generally as Glen Farms and Tara, which shall include and be limited to properties within the perimeter of the boundaries prescribed in Appendix A. This area hereinafter shall simply be called "Glen Farms" for the purposes of these by-laws.

ARTICLE II - AIMS AND PURPOSES
The Glen Farms Civic Association, Inc., shall:
A. Promote the general welfare and goodwill of members and residents in Glen Farms.
B. Act to protect residents from anything which would tend to detract from the value of the property in the area, or the community as a whole.
C. Promote and act for the safety of residents.
D. Maintain a constant awareness of the policies and actions of the elected and appointed officials, particularly including the County School Administration, Cecil County government and its political subdivisions, the State of Maryland, and private enterprise such as real estate development and other local business. The Membership shall be informed of any activities which are deemed of interest or which may affect its welfare or economic wellbeing. It shall take action as a community association to protect the interests of members and residents.
E. Maintain and protect property owned by the Corporation for the use of the membership and other persons legally entitled to such use.

ARTICLE III - MEMBERSHIP

A. Every household in Glen Farms is entitled to one Resident Membership providing they pay the dues prescribed and set by the membership body. "Member" or "membership" hereinafter refers to a membership as defined in this article.
B. An Associate Membership in the Association is available to households in the immediate vicinity of Glen Farms, or in the contiguous developments Thabar and Grand Meadows, provided they pay the Associate Membership dues prescribed and set by the voting Membership. Associate members may participate in all regular activities of the Association, receive all communications, serve on Committees, and attend and be heard at Association meetings, but shall not be entitled to vote on Association matters nor be eligible to hold office as an Officer or Director.

ARTICLE IV - MEETINGS OF MEMBERSHIP
A. All meetings of the Membership of the Corporation shall be held within a reasonable proximity of Glen Farms.
B. The annual meeting of the Corporation shall be held between January 15 and March 1, at which time election of officers and directors will take place, if required, along with any other business properly brought before the Membership.
C. The Corporation shall meet at least twice yearly in addition to the annual meeting. The President shall decide at all duly constituted meetings of the Membership body if a quorum is present and shall so stipulate before any business is transacted. The President may adjourn the meeting and set a future date if a quorum is not present.
D. Notices of the annual meeting or any other meetings where business will be transacted shall be sent to all members at least seven (7) days prior to said meeting.
E. Each Membership is eligible to one vote in person or by written proxy at each meeting.
F. The President shall call a special meeting if requested by petition stating the purpose of such meeting and signed by the greater of 15 members, or 10% of the membership.

ARTICLE V - OFFICERS

A. The Officers of the Corporation shall consist of a President, Vice President, Secretary, and Treasurer, each elected by a majority vote at an annual meeting for a two-year term. Terms shall be staggered such that the President and Vice President are elected in even calendar years, and the Secretary and Treasurer are elected in odd calendar years.

ARTICLE VI - BOARD OF DIRECTORS
A. The business and property of the Corporation shall be managed by a Board of Directors, consisting of the Officers, plus four Directors. Each Director shall be elected by majority vote at an annual meeting for a two-year term. Directors' terms shall be staggered by one year such that two Director terms expire each year.
B. Every effort shall be made to select at least one Director from Tara.
C. Unless having been elected to serve in some other elected capacity, the immediate past president shall be a non-voting member of the Board of Directors for a period of one year.
D. The President shall preside at all Board meetings. If absent, the Vice President shall preside.
E. The Directors may hold Board meetings at such times or places desired and without consent of the Membership to carry out any business requiring immediate attention.
F. A majority of the Officers plus Directors shall constitute a quorum.
G. Committees may be constituted as deemed appropriate and necessary by the Board of Directors. The Membership shall be apprised in a timely manner.