Glen Meadow HOA

GCMPHOA By-Law Amendments

Amendments Approved by Board of Directors 12/2/2003

Attachment 3
AMENDMENTS TO THE BY-LAWS
of
GLEN COVE/MEADOW PARK HOMEOWNER ASSOCIATION, INC.
JANUARY, 2004


3.04 MEETINGS OF MEMBERS
· Annual and Other: The members of the GCMPHOA shall meet annually during the month of September at a time and place selected by the Board of Directors and at such additional times and places as the Board of Directors may prescribe. Notice of any such meeting, along with the agenda, shall be published in the GCMPHOA Newsletter and/or via the Web Site with notification by E-Mail, at least ten (10) days prior to the meeting. Those members present at a general meeting shall constitute a quorum.

· Special Meetings: Special meetings can be called by:
o The President, or
o At least four (4) members of the Board of Directors, or
o Filing with the Secretary a written petition with at least twenty five percent (25%) of the membership signing the petition.

4.04 ELECTION PROCEDURES: During the month of July of each year the Board of Directors shall appoint a Nominating Committee, who shall select nominees for each Director of the GCMPHOA. The names of the nominees shall be published in the GCMPHOA Newsletter and/or via the Web Site with notification by E-Mail, at least ten (10) days prior to the annual meeting of the general membership in September. The election of Directors shall be held at the Annual Meeting of the General Membership. Any member of the GCMPHOA in good standing at that meeting may nominate additional candidates for Director who are members in good standing.

4.12 REMOVAL OF DIRECTORS: Any Director who fails to meet the obligations and responsibilities of his or her office may be removed from office by a two-thirds (2/3) majority vote of the membership present at any meeting at which there is a quorum.

5.04 ELECTION OF OFFICERS: The Officers of the GCMPHOA shall be elected annually by the Board of Directors from those elected to the Board at the General Membership Meeting. Such election shall be held as soon thereafter as is convenient. The procedures outlined in Roberts Rules of Order, Chapter XIV, Nomination and Elections shall govern the electoral process.

The outgoing President, or the Vice President in the absence of the President, shall make nominations for each office. The presiding officer of the meeting shall also call for nominations from the floor. No second shall be required for such nomination. The same person can be nominated for more than one office, but if elected must choose which office he or she will accept. There shall be a new ballot for the resigned position.








5.05 INDIVIDUAL DUTIES:

The Treasurer shall:
· Keep an up-to-date record of all financial transactions
· Maintain bank signature cards for the President, Vice President and Treasurer.
· Receive all money, and deposit funds in the bank.
· Disburse monies up to $150 to individuals or vendors for the purchase of routine supplies or equipment to be used in the conduct of GCMPHOA business. Disbursement of monies for more than $150 shall require the signature of the President or Vice President, in addition to the Treasurer.
· Present a report of finances at each meeting of the Board of Directors and each general membership meeting.
· In the absence of the Vice President, invoke Robert’s Rules of Order for each meeting.
· Prepare a summary of the financial report for distribution to members in the Newsletter and on the Web Site at least 10 days prior to the Annual General Meeting.
· Prepare the annual budget, to be approved by the Board of Directors for distribution to members in the Newsletter and on the Web Site at least 10 days prior to the Annual General Meeting. Any changes to the budget by the newly elected Board of Directors are to be published in the next available issue of the newsletter and/or on the website with notification by E-Mail.
· Prepare reports to satisfy the requirements of corporate responsibility.

5.06 REMOVAL OF OFFICERS: Any officer who fails to meet the obligations and responsibilities of his or her office may be removed from office by a two-thirds (2/3) majority vote of the Directors present at any meeting.

9.04 SPECIAL COMMITTEES of the GCMPHOA shall be the Nominating Committee and the Bylaws Committee.

A Bylaws Committee shall be appointed by the President to review the bylaws and recommend changes, additions, or amendments as required. Such changes, additions, or amendments shall be submitted to the Board of Directors, which will be responsible for reviewing and distributing copies to the general membership at least ten (10) days before the general membership meeting at which they are to be considered for adoption. Publication is to be made via the GCMPHOA Newsletter and/or via the Web Site with notification by E-Mail.

A nominating Committee shall be comprised of at least two persons appointed by the President and approved by the Board of Directors, which shall be charged to prepare a slate of candidates for election to the Board of Directors at the General Meeting. The Nominating Committee shall obtain acceptance from each nominee prior to presenting its slate to Board of Directors. The Nominating Committee will notify the Members of the GCMPHOA of the candidates at least ten (10) days before the annual general meeting. Publication is to be made via the GCMPHOA Newsletter and/or via the Web Site with notification by E-Mail.


10.01 AMENDING BYLAWS: These bylaws may be amended at any general meeting of the organization provided that amendments have been submitted in writing to the membership ten (10) days prior to such meeting. Publication is to be made via the GCMPHOA Newsletter and/or via the Web Site with notification by E-Mail.

The adoption of the amendment shall require a two-thirds (2/3) vote in the affirmative of the members present at any general meeting at which there is a quorum. Amendments shall become effective and in force immediately following the adjournment of the general meeting at which such amendments were adopted. Amendments shall be listed and attached separately to the Bylaws.