Heights of Westover Hills

11 June 2002, HOA Meeting Minutes

Aug 05, 2002

Emergency Meeting of the Homeowners of the Heights
June 11, 2002




An emergency meeting of the Homeowners of the Heights was held in the location known as the pool cabana on June 11, 2002. This emergency meeting was called to order by Michelle Bui at 7:15p.m.

The meeting began with the decision to hold elections for the available three (3) seats on the board of directors of the Heights Homeowners Association. A motion was made by Medlyn Lyons to waiver the 15-day wait due to the urgency of the situation caused by the resignation of the board of directors. Question was raised by several homeowners as to the reason the board chose to resign. Mr. Ralph Porter (formerly of the board of directors) responded by saying that forty-three (43) signatures were received to resign by petition. Question asked about 15-day notice to let Homeowners know of meeting to elect new board. Wasn?’t this 15-day notice a requirement according to the covenant, conditions and requirements (CCR)? Medlyn Lyons responded by saying that per her conversation with Steve Brown of American Management (Homeowners Association management company), the 15-day notice waiver is okay if motion is made to waiver this notice. Motion is again made again by Medlyn Lyons to waiver the 15-day wait. Motion is seconded by Malcolm Gay. Michelle Bui asks as to any oppose? No opposition, motion carries.

Michelle Bui then asks the nominees to each step forward and introduce themselves for the benefit of all gathered. The nominees are as follows:

Malcolm Gay
Juanita (Janie) Salinas
Medlyn Lyons
Hector Carrillo

Nina Cruz makes motion to include Ralph Porter on the ballot. The motion is seconded and none are opposed. Motion carries and Mr. Porter?’s name is placed on the ballot.

Cheryl Gay asks her name be removed from ballot.

Mr. Singh asks about ballot. He inquires as to whether a homeowner can serve in some capacity other than be a member of the board of directors. Several homeowners reply that he can provide assistance in a number of ways and is most welcome to help. Malcolm Gay states that the assistance is and will be needed, please feel free to play a part.

Medlyn Lyons stands and wishes to discuss information about contacting homeowners association management company currently being employed by the Silver Gate (?) neighborhood. Janie Salinas and Malcolm Gay ask her wait until after the voting is completed to discuss this information.
Mike new homeowner on Spring House cul-de-sac asks about how the terms of the members of the board of directors are set. Ralph Porter explains that the members as selected will decide amongst themselves which office they will fill. They will also decide on the length of term for each member, one to serve a one year term, one to serve a two year term and one to serve a three year term. Michelle Bui closes the floor for further nominations and a motion is made to begin the vote for members of the board. Motion is seconded, none oppose. Vote begins.
All ballots are given to Michelle Bui, Gaby Kreuscher, and John Jones. They take responsibility for the count of ballots. Their count results find the following:

Malcolm Gay-28 votes
Ralph Porter-16 votes
Juanita (Janie) Salinas-19 votes
Hector Carrillo-23 votes
Medlyn Lyons-10 votes

Michelle Bui announces to all attending the names of the new board of directors for the Heights Homeowners Association. They are: Malcolm Gay, Hector Carrillo, and Juanita (Janie) Salinas.

Michelle Bui then hands over the meeting to Malcolm Gay. He first requests that if anybody knows contractors who do lawn maintenance, gate maintenance and pool maintenance, to let them know that our association is looking for bids. Bea Arredondo states that she knows a reputable company that does lawn maintenance. They currently do the maintenance for Classic Golf and have done work in the past for Sea World. She believes they charge $450.00 per month. Malcolm Gay asks if she can get with them and request that they submit a bid to do the lawn maintenance for the Heights.

Malcolm then gave the floor to Janie Salinas to discuss the information she has on a new Homeowner Association management company. Janie gives brief details as to cost and the services that could be provided. Gaby Kreuscher asks if this company will be able to take us on as of July 1, 2002. Janie responds if we have a board of directors in place as well as control of finances and paperwork, they should agree. The management company, as of July 1, 02 will be The Management Professionals Texas.

Bobby then asks about the general condition of the tennis court and what is being done to repair it. Ralph Porter states that the statute of limitations is running out for Mr. Wender and that it is possible for us to go through a contractor to have the repairs done. Malcolm Gay requests that there will be research needed on both aspects. Nina Cruz states that a lawyer will be needed as in the past. She also put forth the recommendation that select people will be going door to door to ask for contributions to help defray the costs of legal assistance. Hector Carrillo spoke and gave information about a community website for information, exchange of ideas, and comments or suggestions on this issue. Malcolm added the offer of providing refrigerator magnets of helpful numbers. Medlyn Lyons stood and directed a question to Mr. Ralph Porter regarding the latest information about the lawsuit on repairs to the pool and tennis court. Mr. Porter let it be known that the current homeowners association management company has all paperwork and funds will be necessary to pursue the repair issues further. Malcolm Gay asks all in attendance if they would be willing to contribute funds, majority raises their hands in agreement. Question was then raised by several homeowners as to an approximate figure to get work done on the pool and tennis court. Medlyn Lyons makes motion to establish committee to investigate visiting a lawyer. Motion is seconded by Joe house for sale on Townsend House, none oppose, motioned is carried.

Malcolm Gay then moves to next item on agenda-second meeting with Mr. Gordon Hartman. Malcolm gives a brief rundown of meeting with Mr. Hartman and provides further details of homes he is proposing. Malcolm makes it known one of the first priorities for the new board of directors is to have an attorney look into our CCR?’s. Question is raised as to the possibility of getting one attorney to work on both the warranty repairs and the CCR?’s. Malcolm makes the point that Mr. Hartman is planning to add 76 new homes and with the current CCR?’s, he has 3 votes for each home. He further goes on to add that Mr. Hartman has made it known that the tennis court is an issue to be taken up with Mr. Marty Wender. Malcolm also added that Mr. Hartman will not double the size of the pool but did show concern about the cracks. Medlyn Lyons then brought up the amount of traffic that will be on Thomas York. There will be at least 50 more cars causing wear and tear on streets. Malcolm passed along information that Mr. Hartman has stated he will not be providing labor or materials to make any type of repairs to the streets or gates. Mr. Hartman has made it known that he pays his association dues and monies should be set aside to fund these types of repairs. Hector Carrillo then proffered the Far West Coalition. Information provided by Hector is this coalition is a collection of various homeowners associations and he went on to recommend we get in contact with them and thus be able to have access to their resources. These resources may be able to assist our association with our various issues. Medlyn Lyons made a request of Malcolm to let all homeowners know by flyer or other method of any new information regarding Gordon Hartman and his new development. Ralph Porter explained that we have to be notified by the City of San Antonio of any changes. The point was also made that if we all attend the Planning Commission meeting and use the allotted 2 minutes per person. Hector Carrillo then suggests we all put our heads together. He also recommends a round table discussion with Mr. Hartman. Not only is it the desire to maintain our neighborhood?’s appearance, but we also should consider the character. We currently have the enviable ability to allow our children to play in the streets and confidence that we all live in a safe neighborhood. Joe house for sale on Townsend House recommends again that we should seek the assistance of an attorney.

Joe then makes the motion to adjourn the meeting. This motion is seconded by Malcolm Gay, none oppose.

This meeting of the Heights Homeowners is officially adjourned at 8:30 p.m. this 11th day of June, 2002.