Heights of Westover Hills

April 2003 HOA Meeting

Oct 03, 2003

Heights at Westover Hills Meeting
April 12, 2003

Meeting is called to order at 4:30p.m. by Malcolm Gay, president of the Heights at Westover Hill Homeowner?’s Association.
Malcolm begins by addressing all gathered and thanks them for attending. He states that he is sure there are questions about the neighborhood and he will be doing his best to go over some of these.
He opens by requesting each in attendance to feel free to review the minutes posted at the front and especially take note of a letter from Mr. Gordon Hartman. His letter states briefly that there are no current plans to annex any of his lots into the Heights (from the Westover Place development). This turn of events is thanks to our lawyer, Rosemary Jackson, with her expertise in dealing with developers.
Next topic is the budget. Malcolm draws everyone?’s attention again to the front with his charts of the budget?’s activity over the past year. Currently the quarterly dues are $181. The charts show how much is left after expenses are paid out. Malcolm asks if there are any questions or comments. No one indicates and Malcolm moves on to the next topic, street lights.
It is the plan of the board members to have a streetlight installed on both Dapple Grey and Thomas York. Particular areas of these streets have less than desirable lighting and in the interest of both safety and security, a streetlight would go a long way to enhance both Dapple Grey and Thomas York. Malcolm briefly describes the approximate location of the two planned streetlights and let?’s everyone know the plan is being worked.
Meeting discussion then moves on to concerns of the neighborhood. The first concern is the entry and exit gates. Everyone is aware that they are deteriorating and estimates are being done to put in a 10ft. long slab that is 6in. deep for each gate. A homeowner (unidentified) asks if estimates have already been received. Malcolm responds by stating that ?“Yes, we have estimates. One is for $6000 and the other is for $3600.?” Malcolm continues by adding that the design will be such that the barrier should be buried. The slab will be 6in. thick and the barrier will be under (and level) to the slab. Malcolm then requests members of the Association direct all calls regarding the gate to the Management Co., not the gate company. The reason being that each time the gate company is called and comes out, it is a $75 charge. Most of the time, all that is required is a simple gate reset to get the gate running again. This can easily be done by any one of the board members.
The second concern addressed is parking on the streets. Malcolm lets everyone know by parking vehicles on the street, it causes blocking of mailboxes and trash pickup. These are simple matters. The bigger issue is safety. Malcolm states we have a lot of kids in the neighborhood and if while playing, one of them should happen to step out from around a parked car that is on the street into the front of an oncoming vehicle, there could very well be an accident.
The next concern is trash. Malcolm reminds everyone to put it out early. Waste management will not come back if it is missed. Pickup will have to wait until the next regularly scheduled day. Malcolm then reminds everyone to put away their trashcans out of sight as soon as they arrive home on collection days.
The last topic of concern is traffic speed thru the neighborhood. Malcolm recommends that the speed limit be posted as 20mph. He asks all in attendance if that is agreeable. No one speaks out in opposition.
The meeting discussion then turns to discussing the pool and rules for same. Malcolm lets everyone know the rules are currently available online. Malcolm then asks who among the attendees has a hard copy of the pool rules. A few hands are raised in acknowledgment. The discussion then turns to determining what is the minimum age for being allowed to swim without direct parental supervision. It should be the desire of everyone to want to ensure the safety of children, especially those that make use of the pool. The question is put forth if an accident were to happen involving a child at the Heights pool, who will be held responsible and sued as a result? Answer is: the homeowner?’s association. Malcolm recommends that the minimum age to be at the pool without direct parental supervision be kept at 16yrs. Malcolm also notes that any person of 16yrs. or older can watch over others that are younger than this minimum age while using the pool. Malcolm stated he will be checking the insurance to see if there is some type of insurance waiver that can be kept on file should any resident wish to allow their child(ren) that are younger than 16yrs to be at the pool without their direct supervision.

Malcolm then opens the floor to any questions or comments.

One resident inquires as to repairs to the pool itself. It is known that there are cracks, etc. Malcolm responds that the repairs take money and as the money reserves grow, things will be fixed.
Another resident asks about Gordon Hartman?’s two vacant lots. Malcolm responds by saying the information he has is that both lots are for sale, but at this time no signs advertising their availabilty have been put up.
Another resident wants to know if all residents with property around the perimeter of the Heights has the 25ft. buffer between their property and any abutting development. Malcolm answers by stating that only owners on Spring House Drive with property along the outer perimeter have the 25ft. buffer zone. This 25ft. zone is strictly for City Public Service (CPS) and allows them access to the overhead power lines and other utilities that have been installed within this zone.
Several residents make the request that the pool rules be finalized and put into the next newsletter. This way everyone can be made aware of them and if there are any questions or concerns, there is a quick reference. If more information is needed, any of the board members or the management company can be contacted for assistance. Malcolm acknowledges the request.
The question is then raised as to why the Heights has a management company. Malcolm responds by saying all the money that is paid by members of the homeowner?’s association in the form of dues literally goes into one ?“pot?”. The management company is there to maintain the CCR?’s and violations thereof as well as monies collected from dues. It is not the desire of the boardmembers to have to go knocking on doors when resident members violate guidelines such as parking. It is the boardmembers who sign the checks to pay bills, make decisions regarding the checking account, enter into contracts that maintain our amenities, etc. Malcolm uses this opportunity to let members know that a position on the board is coming available in June, 2003. Any interested party should feel free to contact any current boardmember to receive more information. If anyone wishes to be considered, their names will be place on a ballot and then the ballot will be circulated by mail at the appointed time.
The next question asked is in regard to parking in front of fire hydrants. It is a known fact that this a violation of traffic law and violators will be ticketed. Malcolm lets everyone know plans are being made to mark fire lanes. Boardmembers are currently looking into purchasing stencils, paint, etc. to complete the project. On the subject of parking, Malcolm also reminds everyone that no homeowner can park on the street overnight. Guests of members are allowed to do so. As a courtesy, if this is expected, please be sure to notify immediate neighbors.
Another question is raised, this one concerning lights on the basketball court. Malcolm answers boardmembers are looking to get this item fixed and also, in connection to the basketball court, repair the lock to the tennis court that is broken. Malcolm expands on the subject of damage by requesting if members should witness damage being done, to please ?“step up to the plate?” and let the offenders know that everyone in the Heights pays dues and as such the damage being done is to our property.
Malcolm requests a motion be made to adjourn the meeting. The motion is made first by Medlyn Lyons and seconded by Vince Jacot. All of the boardmembers recognize Nina Cruz for coordinating the food and setup, Bea Arredondo for decorations and Bruce Valez for doing the cooking.

Meeting is promptly adjourned at 5:00p.m.