Jenifer Ridge

Annual Meeting of Jenifer Ridge Home Owner Associate - 2/7/2005

Minutes

A meeting of The Jenifer Ridge Homeowners Association was called to order on Monday, February 7, 2005, at 6:40 pm at Timonium Presbyterian Church, 303 W. Timonium Road, Timonium, Md.

Present – Board Members Mary Ann Gruntowicz, Mary Brunk, Tom Klein, Mario VillaSanta and Tony Vitrano, and Association Attorney Cynthia Kent. Also present were homeowners listed on the attached sign in sheet. A total of 27 members (excluding dual homeowners) were present, therefore meeting the quorum requirement of 10% of the membership.

Minutes of the previous Annual Meeting on February 2, 2004 were read by Board Secretary Tony Vitrano. Bob Hergenroeder moved that they be accepted, with one typographical error corrected. The motion passed unanimously.

President’s Report - Highlights of the report presented by President Mary Ann Gruntowicz included:
1) Members of the Board, ARC, and Publicity Committees were thanked for their efforts during the year.
2) During the past year, the Board had adopted a Code of Conduct / Code of Ethics for the Association, a Code of Conduct for Open Forum at Board meetings, and a Policy Regarding the Inspection of Books and Records.
3) Discussions with Baltimore County and the Developer regarding issues including the water in the road near the entrance to the neighborhood as well as the placement of a “No U-Turn” sign at the entrance were ongoing. It was also noted that the two storm water ponds were still under review by the County.
4) Landscaping subjects discussed included the renovations of the open space and street trees, contracts to maintain the open space, and the status of the front gate landscape renovation, which is being deferred.
5) The Capital Reserve Study prepared by Architectural Support Group, Inc., was reviewed, and it was noted that based on the study, the Association should be setting aside approximately $5,000 annually to fund the Capital Reserve Fund. Related to this, the subject of the condition of the sidewalks was discussed. Hugh Mallon volunteered to lead a subcommittee to address this issue. The subcommittee’s first order will be communicating our concerns to County Council Representative Kevin Kamenetz.

Treasurer’s Report – Treasurer Mary Brunk presented the Budget vs. Actual Statement for the Year Ended 12/31/1004 and the Approved Budget for 2005, copies of which are attached. Bob Hergenroeder asked if the annual assessment would be stabilizing, and Mary Ann and answered that it should. Hugh Mallon asked about the rather high professional fees, and Mary Ann responded that part of that was the $2500 cost of the Capital Reserve Study. Ms. Kent also reminded that members that pending litigation of an ARC matter could impact the professional fees for 2005. Hugh Mallon moved that the budget be approved, and the motion passed unanimously.

Nominating Committee – Bob Hergenroeder reported that the Committee did not receive any applications for the two open Board positions, and the Committee recommended that the Board size revert to three members, the original number listed in the by-laws of the Association. At the January Board meeting, the Board accepted this recommendation, and voted accordingly.

It was then discussed whether the Board, in fact, was authorized to reduce its size. Ms. Kent presented a proposed amendment to the By-Laws of the Association (attached) which would clearly authorize the Board to increase or decrease its size, and would require the number of members be an odd number. Kurt Shaeffler moved that the motion be approved. After much discussion, the motion was passed by a 20 to 6 margin, including one proxy voting in favor. (Two members abstained.) The Board of Directors for 2005 would consist of returning Board members Tom Klein, Mary Brunk, and Tony Vitrano. Bob Hergenroeder thanked retiring Board members Mary Ann Gruntowicz and Mario VillaSanta for their service.

By Law Changes - Discussion followed regarding the members voting on a by- law change without due notice. Hugh Mallon moved that thirty day notice be given to the members of any proposed changes in the by-laws, subject to Maryland law. The motion passed unanimously.

Notice to Adjourn was motioned by Bruce Brooks at 8:15 pm. The motion passed unanimously


Tony Vitrano
Secretary