Jenifer Ridge

2005 HOA Board of Directors Meeting Minutes - Jan., March, June

Board of Directors Meeting Minutes, January 10th, 2005

A meeting of the Board of Directors was called to order on Monday, January 10, 2005, at 6:40 pm at Timonium Presbyterian Church, 303 W. Timonium Road, Timonium, Md.

Present – Mary Ann Gruntowicz, Mary Brunk, Tom Klein and Tony Vitrano, four of the five directors, therefore representing a quorum. Also present was Bob Hergenroeder.

Nominating Committee – Bob Hergenroeder presented the report of the Nominating Committee. The report stated that since no applications had been received for the two Board positions, the Committee was recommending that the size of the Board of Directors be rolled back, from five to three, the amount originally established in the Association documents. This would eliminate the need for an election at the Annual Meeting.

Tom moved that we accept the report. The motion passed unanimously. Tom also moved that we accept the recommendation of returning the size of the Board to three members, as the Board is authorized in the Articles of Incorporation and the By-Laws of the Association. This motion also passed unanimously. Thus there will be no election of Board members at the Annual Homeowners Meeting on February 7th.

Minutes of the previous board meeting on December 6th were presented and reviewed. Tom moved that they be accepted, with two typographical errors corrected. The motion passed unanimously.

Treasurer’s Report – The attached report as of December 31, 2004, prepared by Mary Brunk, was reviewed. Mary Ann moved that the report be accepted. The motion was approved unanimously.

Approved Budget – The attached Final Budget for 2005, approved at the December meeting, was also reviewed.

Mary reported that a resident had issued a written request for detailed financial information supporting the budget mailed to all residents in early January. The Board recommended that Mary respond by informing the resident that much of what he was requesting would be available at the homeowner meeting and that any additional information could be provided as outlined in the Association’s Policy Regarding Inspection of Books and Records approved at the October Board Meeting.

Capital Reserve Study – The attached Capital Reserve Study prepared by Architectural Support Group, Inc. was reviewed. Based on the Study, it was determined that the Association should begin to set aside $5,000 per year for the Capital Reserve. This would be accomplished for 2005 by using the budgeted amount of $2500 plus the unused $2500 from 2004.

The reserve study noted some damage to the brick work at the entrance to the community. Mary Ann has contacted the Developer to find a contractor to do the repairs. The Study also recommended that areas surrounding the storm water ponds be periodically cleaned of excess growth. Mary Ann will contact the County to determine what our realistic responsibilities are for the storm water ponds.

Front Entrance

1) Water in the Road – Mary Ann has had discussions with Baltimore County regarding the constant appearance of water in the road just beyond the entrance. County representatives stated that they would attempt to determine its cause, suggested a possible solution, and would contact the Developer.
2) U-Turns – Mary Ann will write Darrell Wiles of Baltimore County to begin the process of posting a “No U-Turn” sign. Apparently, the County needs to determine that the road width is not suitable for u-turns, and must also witness u-turns being made.
3) Light – The light inside the front gate has been vandalized. Rather than repairing it, the Board decided that it be removed and the outlet be “capped”, since the light was only visible to those leaving the community.

Landscaping – The three proposals for improving the landscaping at the entrance were discussed. One of the contractors submitting proposals suggested that we should seriously consider giving the existing gardens one more year of growth. After much discussion, it was decided to wait one more year before commencing any landscaping improvements. The Board wishes to thank all the members of the Landscape Committee for their work in securing proposals. The budgeted amount of $7,500 for the Front Entrance Plan will be carried forward.

Open Space Lawn Care Contracts –The Board reviewed the attached proposals from CFC Enterprises, the current contractor, and Landscape Management Associates. It was noted the Landscape management’s proposal was approximately $2,000 less than CFC’s. After much discussion, Mary moved that we award the contract to Landscape Management. The motion passed unanimously.

Mary Ann indicated that the patio home group was still discussing which contractor to choose for their lawn and garden maintenance.

The street tree rejuvenation project approved at the December meeting was amended to include the patio home street trees which in most cases were planted on the “house side” of the sidewalks. This cost is estimated to be $600.

Yi ARC Violations – Mary Ann reported that Mr. Yi had submitted to the ARC Committee plans for each of the violations noted at the previous meeting. The ARC Committee will determine their acceptability. Mary Ann also reported that he planned to remove the ladders from the truck parked at his home on March 1st. The Board unanimously agreed they must be removed immediately.

Slope Erosion – Mary presented the attached memo from Jeff Wolinski from Baltimore County regarding slope erosion on lots adjacent to the wooded areas surrounding the community. This memo will be included in the information available for all residents at the annual meeting.

Tom moved that the meeting be adjourned at 9:30pm. The motion was approved unanimously.

Tony Vitrano
Secretary

Board of Directors Meeting Minutes, March 7th, 2005

A meeting of the Board of Directors was called to order on Monday, March 7, 2005, at 6:45 pm at Timonium Presbyterian Church, 303 W. Timonium Road, Timonium, Md.

Present –Mary Brunk, Tom Klein and Tony Vitrano. Also present was Mary Ann Gruntowicz.

Officers for 2005 were elected by the board as follows:
President – Tom Klein
Treasurer – Mary Brunk
Secretary – Tony Vitrano

Minutes of the previous board meeting on January 10, 2005 were presented and reviewed. Tom moved that they be accepted. The motion passed unanimously. Draft minutes from the Annual Homeowners meeting on February 7, 2005 were also reviewed. These will be presented to the General Membership at the next Annual Meeting.

Treasurer’s Report – The attached report as of February 28, 2005, prepared by Mary Brunk, was reviewed. Tony moved that the report be accepted. The motion was approved unanimously. Mary noted that six homeowners had not yet paid the annual assessments, which were due on January 31st. Past due notices have been mailed to each. The Board authorized Mary to turn over all unpaid assessments as of March 15th to the association attorney to begin legal proceedings for collection.

ARC Committee – Mary Lindenmuth was suggested to replace Katy Gordon, who has resigned from the Committee.

ARC violations at the Yi home at 2007 Cranbourne Road are now in the hands of the association attorney. The Committee is trying to resolve the following improvements where plans were not submitted:
1) Deck constructed at 6 Sedgehill Court
2) Mail box installed at 2016 Cranbourne Road

Association Files and Documents were turned over from Mary Ann to the respective Board members.

Entrance Issues
1) U-turns – Mary Ann reported that the County performed a study and found a “No U-Turn” sign is warranted, and should be installed within 90 days.
2) Water in Road – Mary Ann reported that the County has sent a letter to the Developers requesting they evaluate the problem and to develop a solution. Construction bonds will not be released until the problem is resolved
3) Attempts are being made to locate contractors to cap the interior light at the exit and to seal the brickwork.

Re-sale Packages – Mary Ann was authorized to continue to provide packages for home sales in the neighborhood. It was agreed that she would be reimbursed $25.00 to cover the cost of copying and mailing for each package.

Snow Removal – Tony will look into hiring a contractor to clear the open space sidewalks.

The next meeting is scheduled for Monday, May 2, at 6:30 at the same location.

Tony moved that the meeting be adjourned at 8:10pm. The motion was approved unanimously.

Tony Vitrano
Secretary

Board of Directors Meeting Minutes, June 13th, 2005

A meeting of the Board of Directors was called to order on Monday, June 13, 2005, at 6:35 pm at Timonium Presbyterian Church, 303 W. Timonium Road, Timonium, Md.
Present –Mary Brunk, Tom Klein and Tony Vitrano. Also present were Bob Hergenroeder and Mary Ann Gruntowicz.

Landscaping Issues – Bob Hergenroeder informed the Board that the contractor was not cutting the grass around the Sedgehill Court storm water pond. Mary agreed to investigate the matter. The contractor has recently begun cutting the area around the Cranbourne Road pond. It was also noted that some small trees or saplings in the open space near Sedgehill Court need to be removed.

Bob also suggested the Board consider improving the Association property outside the fenced area on the west side of Timonium Rd. He suggested building up the base of the berm and possibly installing a curb to prevent the damage caused by cars driving on the grass.

Minutes of the previous board meeting on March 7, 2005 were presented and reviewed. Tom moved that they be accepted. The motion passed unanimously.

Treasurer’s Report – The attached report as of May 31, 2005, prepared by Mary Brunk, was reviewed. Tony moved that the report be accepted. The motion was approved unanimously.

Mary noted that all homeowner assessments for the year have been paid. She also noted that $1400 in legal fees have been paid in correcting the Yi ARC violations. The Association’s attorney, Cynthia Kent, is seeking to recover this amount for the Association from Mr. Yi.

ARC Committee – As mentioned above, ARC violations at the Yi home at 2007 Cranbourne Road have been resolved. Tony will attempt to obtain documentation for the unapproved improvements at 6 Sedgehill Court.

Entrance Issues
1) U-turns – The “No U-Turn” sign has been installed
2) Water in Road – This situation still exists, and the County is working with the Developer to correct it.
3) Attempts are being made to locate a contractor to seal the brickwork.

Legal Issues – Attorney Cynthia Kent acknowledged that she will be providing the Association with the resolutions approved by the general membership at the annual meeting.

The next meeting is scheduled for Monday, September 12, at 6:30, at the same location. The agenda will include forming the Nominating Committee for the next Board of Directors election.

Tony moved that the meeting be adjourned at 7:50pm. The motion was approved unanimously.

Tony Vitrano
Secretary