Roundtree Ranch

January 25, 2006 Minutes -- Approved February 22, 2006

Jun 27, 2006

ROUNDTREE RANCH HOMEOWNERS ASSOCIATION
Board of Directors Meeting
January 25, 2006
Peoria Community Center


OPEN SESSION MINUTES


PRESENT
Robert Pittman, President
Michael Radig, Vice President
Susan Thomas, Secretary
Phyllis Steele, Member-at-Large
Mark Breinig, City Property Management

NOT PRESENT
Elliot Marks, Treasurer

CALL TO ORDER
Mr. Pittman called the meeting to order at 6:05 p.m.

HOMEOWNER FORUM
There were 7 homeowners present.

REVIEW AND APPROVE MINUTES
Minutes of the December 21, 2005 meeting were reviewed. MOTION for approval by Mr. Radig; second Ms. Steele. Minutes were APPROVED.

REVIEW AND APPROVE FINANCIALS
The financial records for December 2005 were reviewed. MOTION for approval by Ms. Steele; second Ms. Thomas. Financials were APPROVED.

OFFICER REPORTS

Carescape did not submit a report. The Board will approve final payment on tree trimming project.

Mr. Radig reported that there was one old and one new request pending. Mr. Radig will research the old request.

OLD BUSINESS

Mr. Breinig stated that Pine Crest has a new property manager. The new property manager has asked for a two week extension to answer the request to place a barrier on the west end of Hatcher.
Ms. Steele reported that the February 22, 2006 meeting will be held in the Peoria Library at 6:00pm.

Discussion was held on the damage to several trees in 2005. The Board tried to negotiate the replacement of older trees with American Family Life. It was decided that RRHOA would accept the insurance offer of $1875.00.

Mr. Pittman stated that the City of Peoria was offering an HOA Academy. If anyone was interested in attending, they should contact the City of Peoria.

NEW BUSINESS
Mr. Pittman expressed a desire to change management companies from City Property to Rossmar & Graham. A discussion was held. MOTION to change management companies by Mr. Radig; second Ms. Thomas. The change will be effective May 1, 2006. Mr. Pittman will contact Rossmar & Graham and also draft letter to City Property.

Discussion was held of stopping all automatic payments currently done by City Property. MOTION to stop all automatic payments made by City Property for RRHOA by Ms. Steele; second Mr. Radig.

The Prize Drawing was held. Lots 115, 66 & 68 were chosen. None of the homeowners were present. The prize will be $50 in February.

ADJOURNMENT
Meeting was adjourned at 6:45 p.m.