SOCOMA

Minutes of the March 2004 Board of Directors Meeting

March 8, 2004

The meeting was called to order at 7:00 p.m.

Members present: Gayle Salas, presiding, Tom McGuire, Tom Leonard, Lori D’Amico and Rex Tallent

Homeowner’s Forum:
Issue: John asked about the size of the sign depicting the Swimming Pool Rules.
Discussion: A sign depicting the full set of rules will be taped to the table near the entrance and an abridged set will be posted on the wall.
Issue: Oak Farm house under construction is still a problem.
Discussion: Gayle responded by saying that although some cleaning at the site has been done, the appearance of the site is still inadequate. Gayle reported that the property owner, Mr. Gonzales, did not respond to a letter our attorney that noted that the property did not comply with SOCOMA covenants. The SOCOMA attorney will send Mr. Gonzales another letter. Mr. Gonzales has a right to a hearing if he so requests.
Issue: Mrs. Turner asked about the progress being made in reducing vandalism.
Discussion: Gayle mentioned that the COP program will be initiated and training begun on March 20. Contact Kathy Jones to provide contact information for COP. Mrs. Turner volunteered to help with the contact program. We have over 70 people on the COP list. Lori suggested that we get e-mail addresses for all participants. Gayle agreed, suggesting that we get them from COP training attendees. Gayle also mentioned that we did initiate the $500 dollar reward for information leading to a conviction. John reminded that 311 was the operable number to call to report vandalism.
Issue: Speeding on Summer Knoll.
Discussion: Rex described the speeding traffic on Summer Knoll. All agreed that it was a problem.

There being no further issues Gayle closed the Homeowners’ Forum.

The Board of Directors meeting was called to order at 7:21 p.m.

Gayle delayed approval of the minutes pending addition of the January Treasurer Report.

The February 9 minutes were re-submitted and approved unanimously by e-mail vote.
SOCOMA Treasurer’s Report: (Submitted for approval via e-mail)
Profit and Loss February 2004 as compared to February 2003
Total income was $ 4126.37 less than last year. Dues were $ 504.00 better than last year due to more homes. Late fees were less by $ 551.69 due to more dues being paid on time. Pool revenues were down $ 3300.00 since swim team memberships were sold earlier last year. Recreation center Profit and Loss February 2004 as compared to February 2003
· Revenues were down due to fewer rentals. Lumberman lot sales were down $800 from last year.
· Total expenses were up $ 1,484.17 from last year. The Recreation Center insurance is up $ 1,017.00 from last year due to a rate increase...
· Net income was down $ 5665.24 after contributions to the reserve.

Issue: Tom McGuire questioned whom we are paying FICA etc. to right now. Tom Leonard will check into it and let us know.
Balance Sheet February 29, 2004 as compared to February 28, 2003
· Accounts receivable are $ 3,614.73 less than last year due to more dues being paid on time.
· Total assets are $ 11,791.19 better than last year due to the funded contingency of $ 6,272.50 to recover from the replacement fund for the tennis court repairs, an increase in the certificates of deposit by $2,331.64, and a larger checking balance of $ 5,292.47.
· Current liabilities were $ 4,454.12 more than last year due to planning for payment to Fletcher for pool maintenance.
· The replacement fund is lower by $4,573.87 due to expenditures for the tennis court resurfacing.
· Total liabilities & equity are $11,791.19 better than last year.

Delinquent Accounts and Foreclosure Status

· Four delinquent accounts totaling $ 2,658.16 are at the attorney for collection.
· Four accounts totaling $ 2,012.44 received Texas ROPA letters.
· Seven accounts totaling $ 1,890.74 received 3rd quarter letters


Manager Report: Submitted by Sherri Kraus (attached)

Landscaping/Lawn Maintenance/Sport Courts

Vandalism-sports court lock broken again and currently being repaired. Discussed with Accurate Lock & Key – we have the best lock system available. While our lock cannot be picked, it is continually damaged. Recommend we continue with this system, as any system will/can be damaged.

Landscaping-
Common Areas-March/April start mulching and replace dead shrubs.
Stone Canyon entry has been cut back to eliminate traffic sight issue.
Recreation Center-cut back the shrubs along drainage ditch behind courts and resident will do the same. This will better expose the area to deter vandalism and other mischief.

Knights Cross Pool and Recreation Center

Maintenance Projects-repair listing is at 220 line items with 176 items completed and 15
in progress.

Pool Season Opening-coordinate the cleaning of furniture and anything else necessary to prepare for the season.
· Tom McGuire said the pool would probably open the week prior to Memorial Day.

Shade Port for Baby Pool-currently requesting quotes. Sombrilla Contractors, ShadePort, Chism Company and Sam’s Upholstery/Awning. Would like to have installed prior to season opening.

Slurry Seal Parking Lot-would like to have done prior to or after pool season. It may be better to wait until Sep. to spread cost over the year.
· Gayle asked that we delay decision after we ascertain if the expense is covered in the budget. Item remains open.

Community/General

New Reports of Vandalism-Car windows broken on Summer Knoll and Autumn Knoll.

Newsletter (special) distributed about COP Program/Swim Team Flyers circulated

Memorial Day Party/Easter Egg Hunt-does SOCOMA want to initiate or sponsor?
· There was no Easter egg hunt last year. SOCOMA will not sponsor one this year.


Covenants Report (attached)
.
· Basketball goals being left standing or visible in front of the house continue to be an issue. Sherri will continue to work the problem.

Committee Reports:

· Architectural Control Committee: 2004 report attached
o Discussion: Dave Baer attended the meeting and volunteered himself and DeAnna Burton to serve three more years. However, Dave asked that someone else chair the committee. Tom McGuire moved that we extend the appointment of Dave Bauer and DeAnna Burton for another three years on the ACC. Lori seconded; the motion passed unanimously.

· Report on COP Formation- Lori D’Amico (included in the Homeowners’ Forum)

· Board Nomination Committee- Rex Tallent
o Rex affirmed that there were three people interested in running for the Board
§ Mr. P. Turner, Ms. K. Jones and Mr. Mark Thacker
· Mr. Turner has submitted a resume
o Resumes are due by April 12, four weeks prior to the annual meeting on May 10th.

· Safety Committee: No report.

President’s Report: None

Unfinished Business:
· Report on Oak Farm Home: See Homeowners’ Discussion

New Business:
· Annual Meeting Preparation Packet Prep
o Sherri will prepare
· Status of Audit
o Tom Leonard has received no information updates
· ACC Committee search to replace two members or renew or temporarily extend
o See ACC Committee Report
· Overdue fee waiver requests
o Discussion: resident, not the home owner, requests relief from late fees, stating check was lost in the mail. Due to absence of any evidence of a good faith effort to pay the bill on time, the request is denied.
· LIC offer of Shady Knoll lot
o Discussion: 1134 wooded knoll lot is owned by LIC. If their contract to a builder for $34,000 is rejected, they offer to sell the lot to SOCOMA for $30,000 with a condition that the lot is made into a park for the neighborhood. The Board concluded that this purchase would not be in the best interests of homeowners in the area or SOCOMA in general. Tom McGuire moved that the LIC offer be rejected. Tom Leonard seconded and the motion passed unanimously.
· Internet site
o Discussion: Review the site at www.neighborhoodlink.com/sat/socoma. The site is useful as an information hub but needs to be kept updated. Mark and Carolyn Thacker have volunteered to keep the site up to date. Lori suggested that the site include a link to Sherri’s e-mail so residents can apprise her of problems. Gayle asked that Ginger Bauer be included in updates to enable Ginger to add Women’s Club news items. Sherri will coordinate with Ginger.

Lori moved that we adjourn, Tom McGuire seconded, and the motion carried unanimously.

The meeting was adjourned at 8:31 p.m.


Respectfully submitted, Approved:



Rex A. Tallent, Jr., Secretary _______________________________
Board Member Date
Attachments:
Treasurer’s Report
Manager’s Report
Covenant Report
ACC Jan 1- March 7 2004 Report