Summit Park Townhomes

SP Meeting Minutes- March 21, 2001

March 2001 Board of Directors Meeting

Present:
Board Members: Position:
Clinton Helton Chairman of the Board and President of the Association
Rick Miles Vice Chairman
Charles Herleman Treasurer
Lisa Meriweather Secretary
Kurt Spitzner Member at Large
Staff:
Michael New Maintenance Superintendent
Michelle Erfman Manager
Guests:
None













Call to Order:
The meeting was called to order at 7:30PM by Clinton Helton. The meeting took place at the Casa Vallarta in Aurora, CO
Quorum:
Mr. Helton asked if a quorum was present. Lisa Meriweather, Secretary, affirmed that a quorum was indeed present.

Approval of Minutes:
The minutes of the February 21, 2001 Board of Directors Meeting were corrected and approved unanimously.

Treasurer’s Report:
March 21, 2001

Beginning Balance Deposits Interest Disbursements Ending Balance
Keybank
Petty Cash
Subtotal
Dain Rauscher Reserves

TOTAL

· Our March numbers are in line with the budget and collections.
· Our Past Dues from Homeowners was reduced by $3,000. A total of 56% of the outstanding dues payable contribute to only three homeowners.
· A reduction in our reserves is in line with our budget which a large portion ins contributed to the refurbishing of the East pool.

Managers Report:
Maintenance Completed This Month
· Snow Removal
· Grounds Clean-up
· Completion of work required for maintenance round about
· Trash Dumpster amendment approval
· Roof & gutter repairs
· Building and distribution of (7) Dog Receptacles
· Demolition/Renovation of East Pool
· Siding of two buildings
· Began blocking and edging grass areas along streets and sidewalks
· Policed grounds/perimeter

Projects to be Completed in April
· Deciduous bush trim
· Begin roof inspections
· Completion of East pool project
· Beginning of trim paint project (weather permitting)
· March/April thorough grounds rock-bed clean up
· Aeration
· First weed control application
· Tree spraying
· Continued edging/blocking of grass areas along streets and sidewalks
· Brick repair/caulking prior to sealant application
· Garage light check small light pole check

Director’s Report:
· Brick pillar at the Enclave has been repaired by the Enclave
· The Dumpster has been removed from the Round About
· Currently awaiting permission from the city of Aurora on new location for the dumpster


New Business:
· Discussion and decision to have Orten and Hindman do an audit of our resolutions
· Discussion of possible alternatives for the Kiddy Pool at the East Pool—The Board is looking at an alternative with that holds the least amount of liability—A suggestion to fill in the pool area is being considered
Old Business:
· Research is currently under way for refinancing the Association Office Unit
· The Amendment for the trash dumpster has been approved

Committee Report:
Architectural Control Committee- Ron Talpers
o Ron gave a summary of committee’s role
o Committee will be performing a neighborhood walk through—this is open for all of the community
Document Revision- Connie Mills
o Orten & Hindman have returned the first draft
o Need feedback from all Home Owners


Adjournment
There being no further business, Kurt Spitzner moved to adjourn; Rick seconded and the meeting was adjourned at 8:35 PM.


Minutes approved at the _ _____ Meeting of the Board.


__________________________ __________________________
Lisa Meriweather, Secretary