Summit Park Townhomes

SP Board Meeting Minutes-January 17, 2001

January 17, 2001 Board Meeting

Present:
Board Members: Position:
Clinton Helton Chairman of the Board and President of the Association
Rick Miles Vice Chairman
Charles Herleman Treasurer
Kurt Spitzner Secretary
Lisa Meriwether Member at Large
Staff:
Michael New Maintenance Superintendent
Michelle Erfman Manager
Guests:
None

Residents in attendance:

Call to Order:
The meeting was called to order at 7:14 PM by Clinton Helton. The meeting took place at the Holy Love Lutheran Church, South Chambers Circle, Aurora, CO 80014.

Quorum:
Mr. Helton asked if a quorum was present. Kurt Spitzner, Secretary, affirmed that a quorum was indeed present.

Approval of Minutes:
The minutes of the December 20, 2000 Board of Directors Meeting were approved unanimously.

Treasurers Report:
Charlie Herleman, treasurer, reported the status of accounts (31 December, 00) as follows:


Herleman made the following notes:
1. The AG Edwards account has been closed
2. A change in record keeping proceedures in process now will enable the Treasurer to have up-to-the-minute financial information at the meetings, rather than the current 15-20 day dating we now have.
3. If the association loses the Enclave suit, there are not sufficient funds in the budget to enact a quick resolution (legal and architectural/engineering fees, and construction, if any)
Managers Report:
Maintenance Completed This Month
 Scheduling of all work approved at December Board meeting
 Year 2001 Siding project to begin in February, weather permitting
 East pool project to start in March
 Snow Removal (ongoing)

Director’s Report:
Fred Venable reported on the fence repair situation at the Enclave, noting a possibility of the Summit Park Board of Directors meeting with the Enclave Board of Directors. He also reported on a letter he received from previous manager, Ann Vanderoef, stating that she wanted reimbursement for her Christmas lights that she left here and we were unable to locate. Venable read a letter of response he composed stating that we do not claim responsibility but that we will reimburse her for the lights in the amount of $100.00 per her request. Venable's letter also stated that by endorsing this check she is to have no further involvement with SPTHA. The board unanimously agreed that SPTHA was not responsible, but as a good will gesture, and closure of further communication or involvement, that SPTHA will send her the money for her Christmas lights.

New Business:
 Discussion and decision to have Orten & Hindman to move forward with updates and revisions to the Summit Park Association's governing documents per their recommendation.
 Review of Enclave issues, and preparation for meeting with Aurora City and Enclave Association on 31 January, to include the following points:
 Storage area
 Repair of fence post (brick & mortar)
 Fire lane/parking
 Additions to storage building

Adjournment
There being no further business, Mr. Herleman moved to adjourn; Mr. Venable seconded and the meeting was adjourned by Fred Venable at 8:04 PM.


Minutes approved at the ____________________ Meeting of the Board.


__________________________ __________________________
Kurt Spitzner, Secretary Clinton Helton, President