Tone Estates

June '00 Meeting Minutes

12 June 2000 Meeting Minutes

* Below is an excerpt from the actual meeting minutes. All names and addresses have been removed *

Tone Estates Homeowners Association Board Meeting

Minutes: 12 June 2000

Four board members in attendance along with two members from City Property Management.

BM = Boardmember
HO = Homeowner
HOA = Homeowner Association
CPMC = City Property Management Company

Meeting called to order at 7:02 p.m.

Review of May minutes. Minutes approved (3-0-1).

---Financial report.
May financials reviewed and approved 3-0-1.

---Management Report
-Representative from CPMC reviewed her written report included in the board member packets. Two companies are preparing bids for lighting, while two more have not responded to inquiries. One firm is pursuing solar lighting options. CPMC noted that solar costs must be averaged over time, since the hardware must be replaced approximately every five years. Those costs will be reviewed in comparison to electrical costs over the same period.

-The board approved requests for waivers on some lots within the community.


-Architectural requests:
Three submitted, three approved.

-CPMC representative updated the board on canal clean up activities. The dirt will be removed over time, and another dredging may be required, however following construction in the area, the Water District expects that less silt will be deposited in the ditch.

-Michelle Way retention area: Latest information about flood from neighboring farm. CPMC rep. Sent a letter in March, but has had no reply. CPMC rep. plans to call and contact the owner. Other CPMC rep. suggested using an attorney. The Board moved to have CPMC contact an attorney and have a demand letter sent to the trust owning the farm if no return contact in ten days. Approved 3-0-1. She stated that according to the Town of Gilbert, the public works department has been contacted regarding cleanup of the area. The Code Enforcement division will also contact the farmer regarding safety issues. She will also contact Ryland regarding ownership of the farm.

-Management Report accepted. 3-0-1

---New Business
-Temporary tents discussed among members. The issue was tabled with the exception that the newsletter might suggest that HO's contact CPMC regarding ongoing use of such structures.

-A suggestion was made that the Board/CPMC send letters of commendation regularly for home with exceptionally well kept landscaping. Will note in newsletter.

-Trash in park area-suggestion for second trash barrel discussed, as well as alternatives. Decided to use newsletter to communicate need for residents to clean the area after using it and to take trash home when the barrel is full.

- BM discussed the cost and application of using a company with a pressure washer to clean common areas of mud and dirt. A 3 hour minimum is required at $50/hr. Suggested that we use 3 hours to clean the common property areas. CPMC will verify that street repairs are complete before ordering the washing, but Board agreed to postpone until after the monsoon season ends.

---Old Business
-None.

---Open Discussion

HO - windstorm knocked over tree on Rochester and resident was happy to see the repairs. Suggested resident commended for well kept yard receive a token gift, such as certificate for carwash.

HO - complained of neighbor parking on extended slab. CPMC will escalate fine then seek injunctive relief if necessary.

HO - the same home as above has a basketball hoop visible over the gate.

HO - noted dead cacti on Baseline. Per CPMC, too much water is to blame. Need to replace with other type of plant or cap drip line. CPMC stated that mesquite trees should have watering discontinued after 18 months.

HO - pigeons on house on Santa Rosa. Suggested that newsletter include information about health issues regarding pigeon droppings.




Meeting adjourned. Next meeting Monday, July 10 at Southeast Regional Library, 7:00 p.m.