Tone Estates

March '00 Meeting Minutes

March Meeting Minutes

* * * Below is an excerpt from the actual meeting minutes. All names and addresses have been removed * * *

Tone Estates Homeowners Association Board Meeting
Minutes: 13 March 2000 (Edited for web viewing)

Full board in Attendance

Meeting called to order at 7 p.rn

Review of February minutes: Minutes approved with the correction that a board member had declined a request to define "commercial vehicle." (5 - 0).

Presentation by new landscaping company:
Status: Bushes and trees have been trimmed to reduce flooding. To date 95% have been trimmed and fertilized.
Park has been fertilized.
Problems:
1. Water problems - some areas have been over - watered. Some heads providing up to 5x too much water. Redundant stations around desert landscaping have been corrected. Park sprinklers have been set to run on M & Th at approximately 5 a.m.
2. Tree wells - there has been erosion damage.
3. Weekly work - each Wednesday, two men will be at the property to repair tree wells and to spray for weeds. Head landscaper will come later in the day to do the grass and follow up checks.
4. Property Manager requested a bid to repair the mud damage to the eastern area of the property following heavy rainfall and runoff from neighboring farm property.
5. Trees - Landscaper noted that there are several redundant stakes due to maturity of trees, and those stakes will be moved to younger trees in need of support or to replace broken stakes.
6. Grass - Landscaper apologized for marks in grass area from mower. Will make changes in schedule to avoid similar incidents in future.
7. Missing/Dead Plants - Landscaper offered to replace plants up to 47 sites at $5.00 per one gallon plant. Will provide 100 flags to the board to place in desired plant replacement locations.
8. Board member inquired as to whether landscaper is responsible for trash pickup, noting dead cat near Baseline Road, between canal and Rochester.
9. Another board member inquired as to whether the planters at HOA entrances could be made more attractive by altering the plants. Landscaper offered to replace with annuals, although current plants (lantana) have recently been fertilized. Board member also complimented the landscaper on the improved appearance of the neighborhood, and questioned "bogginess" in one area. Landscaper agreed to replace a 3 gallon sprinkler head with a one gallon head. Board member questioned a recurrent brown spot in the park area. Landscaper noted that he had been frustrated by the spot, as it had been fertilized and is receiving adequate water. Stated he planned to place gypsum on the spot.
10. Landscaper noted in departure that we will see brown rings at the base of trees. He stated that he purposely kills grass around bases of trees so that workers do not cut tree trunks in attempts to trim grass at base of trees.
11. Landscaper noted that he will be using an ATV to pull a metal rack to rake gravel in desert areas.

Board member moved to modify monuments at entrances to convert to annual plantings with the maximum expense of $250.00. Approved 5 - 0.

HO in attendance suggested water fixture at entrances. Board member suggested trees. General discussion of cost and lack of power to area for lighting, water fixtures.

Financial report - Motion to accept Financials approved 5 - 0 after discussion of a few areas.

Management Report

Board member questioned when the landscape at the south of Constellation Way will be completed, as this issue had been raised during one of the neighborhood walk - arounds. Property Manager stated that the area will have gravel or rock landscaping.

Board member questioned whether the gopher problem along canal had been addressed, Property Manager stated that the pest control is complete.

Property Manager noted that the lighting for the park has been pursued. One bid was received, two are pending. HO questioned whether SRP or HOA will pay electric. Property manager stated she would research the issue. General discussion among the board to the effect that lighting quotes need more detail and should include timers for the lights.

Property Manager stated that Superintendent with Ryland has been very helpful and has completed curbing in the four remaining areas, that painting of fence caps and some walls was still pending.

Board noted that it has requested that Property Manager obtain a written legal opinion as to the definition of Commercial Vehicle for the purposes of the HOA.

Board member noted that he has spoken with representative of the Roosevelt Conservation District regarding trash clean up in the ditch along the canal. Representative promised to follow up with board member.

Motion was not made to accept Management Report.

New Business

Property Manager noted that Claiborne had been closed during recent heavy rains due to mud movement across the road from the neighboring farm. Board member noted that emails to the Town of Gilbert were helpful in achieving the closure.

Social Committee: Board member declared that the volunteers for the social committee shall be sent a letter of congratulations and welcome to the committee. Board member appointed another board member to act as chairperson of the committee.

Architectural Committee: The board determined that a Board member would chair the committee and that applicants will be asked to provide the board with a position statement as to their opinion regarding the CC&Rs. The decision was based upon the CC&R requirement that decisions of the Architectural Committee cannot be overturned by the Board.

Block Watch: Board discussed desire to a) combined with Social Committee and b) have an annual Child Safety Event and possibility of posting "Children at Play" signs in the neighborhood. Board member noted that the event requires at least 10 parents and 10 kids to meet Block Watch requirements. Board determined that actions of the Social Committee must be affirmed by the Board at the next Board meeting and that this Issue may be amended at the next annual meeting if it poses a problem.

Garage Sale: Noted that date was set as March 25 at February Board meeting. Advertising and signage responsibility delegated to the Social Committee.

Rules and Regulations Booklet approved for distribution, 5 - 0.

Architectural Request
Property Manager noted that she has sent letters to owners of permanent basketball stands to paint the stands in conformity with the CC&Rs.

Board member requested that Property Manager send out letters to HOs who had completed hard landscaping and other architectural changes without approval from board.

4 requests reviewed.

General Discussion
- HO complained of neighbor running business next door. Board advised him that the issue had been addressed in executive session, but to inform the Board of any business activity noted after March 20.

- HO concerned about pet owners not cleaning up after pets. Requested presence on social committee.

- Web page committee noted that web page is up. Rules and regulations have been posted, as well as CC&Rs.

- HO stated that he has been levied fine for weeds. Has used two different products, pulled weeds and is taking steps to improve his grass. Requested and received waiver of fine by vote of 5 - 0.

- HO concerned that sprinkler repairs were so costly.

- HO commented on good work by new landscaper. Stated that timers on park lights would require more electric than leaving the lights on all day.

Meeting adjourned. Next meeting Monday, April 10 at Southeast Library, 7:00 p.m.