Tone Estates

May '00 Meeting Minutes

May 8th, 2000 Meeting Minutes

* Below is an excerpt from the actual meeting minutes. All names and addresses have been removed *

Tone Estates Homeowners Association Board Meeting

Minutes: May 8, 2000 (Edited for web viewing)

Four Board Members in attendance. The representative of City Property Management will not attend.

The President resigned prior to the meeting.

HO= Homeowner
BM= Board Member
HOA= Homeowner Association
CPMC= City Property Management Association


Meeting called to order by BM at 7 p.m.

BM introduced himself to the audience and announced that the past CPMC representative was no longer our representative at CPMC, and a gentleman from a development company building on the North side of Baseline, across from Tone Estates, was in attendance and would like to speak.

Development individual introduced himself as representative of Pierpoint Commerce Group, LLC.
According to this individual, Pierpoint purchased approximately IO acres North of Baseline. The acreage has been zoned as PEP (Planned Employment Park-a new type of zoning available through the city of Mesa). PEP zoning disallows any type of outside work or storage on the premises. The development will include eight buildings, approximately 15,000 sq. ft. total, which will be available as office, back office and office warehouse space (the office warehouse space will be on the north end of the development. Each building will comprise between 2-3,000 sq. ft. to house small businesses, which will be "condominiumized." This process will make the businesses owners of their spaces, with a tenant's association, rather than leasing space to business tenants. The two buildings facing Baseline will be strictly office buildings. The building behind will be office/warehouse with garage doors and 14 foot ceilings (doors will not be visible from street). These buildings will probably house the following types of businesses: saddlemakers, closet remodelers, technology companies, office word, carpet sales, etc. Mr. Rogers stated that construction should begin in September or October, and the first buildings will be open approximately January 2001. He provided further information in response to audience questions:
- 48th Street, which runs North from Baseline along the Eastern boundary of the acreage, will be paved by Pierpoint on the West side only.
- Eventually, Gilbert plans to place a traffic light at 48th Street and Baseline.
- Approximately 300 people will be employed in the commerce park.
- There will be 419 parking spaces, the equivalent of 4.2 spaces per 1000 sq. ft. Mesa requires a minimum of 2.75 spaces per 1000 sq. ft.
- The set back from Baseline will be approximately 30 ft.
- East of 48th Street is Town of Gilbert, and is zoned for apartments.
- There are not any restrictions on noise or hours of operation, however all work must be done inside the buildings.
- The City of Mesa is interested in development of "classy" buildings. The meeting with City of Mesa Planning Department is on May 25.

A BM suggested to the individual representing Pierpoint plant a significant amount of shrubbery between Baseline road and the buildings.

The board noted that the president had resigned, and that applications for new board-members are available at the meeting, as well as those applications received by HOs from CPMC. The board member will be appointed by the board and will serve until the August election.

One BM made a motion that another BM be appointed President until the August election of board members. Approved 3-0-1.

April minutes were approved 3-0-1 without changes.

Financial report reviewed and approved 3-0-1.

--Management report--
- Pests: BM noted the ant holes at Santa Rosa and Claiborne.
- Landscape: audience and board-members see improvement this week.
- Lighting: Re: entrances on Baseline and Claiborne, BM discussed the option of solar powered lights as opposed to paying $6-7,000 for electrical lights and addition money to repair landscaping after trenches are dug. CPMC will be looking into solar lighting.
- CPMC: The board has discussed its frustrations with past represenative and agreed to place CPMC on 60 days probation to improve performance or be replaced. The board noted the highlights of its frustrations with the past represenative, while taking responsibility for being inexperienced and not pursuing issues with her supervisor at CPMC.

A HO in the audience suggested that the board take on more work independently and hire out the financial work to an accountant, and the legal work to an attorney. The board responded that the long term preference is to be able to work without a management company, however, this was not the time to consider doing so, due to the youth of the HOA.

Further, the board noted that frustration from HOs and criticism of the board led to the resignation of the president, whose work was valued by the entire board.

Management report approved 3-0-1.

--Architectural requests-
Four submitted, 3 approved and 1 was rescinded until discussions between HO and BM could talk place.

--Letters-
Three letters from homeowners requesting fine waivers, 2 were waived, 1 was not.

--Open Discussion--
HO inquired about plans for a garage sale in May. The board had not planned a sale, but BM offered to notify HO of her planned date for a sale.

HO requested to rescind requirement for signal strength certification approved, contingent upon HO's letter to effect that a) he was an engineer and b) this was the only location from which a signal could be received. Board reminded HO to paint the dish the same color as the house.

HO opined that community spirit has been lessened since the board has been in place. Voiced concern that board is "over-enforcing" CC&RS.

The board discussed the past problems with CPMC and the resulting failure to prevent third driveways being placed by HOs. In future, the board will require the CPMC to send a notice to each HO regarding the resolution that no new driveways will be tolerated outside board-approved driveways, and that the board will take immediate legal action to prevent such construction.

The board approved a motion to "grandfather" in previously place driveways and to send a clarification letter regarding same to all residents.


Meeting adjourned at 9 p.m..


Next meeting at Southeast regional library at 7 p.m. on Monday, June 12, 2000.