Topanga Spas HOA

Termite Committee Minutes

Lastest meeting November 28th, 2004

CALLED TO ORDER: The meeting was called to order by Raymond Jarreau (RJ) #16 at 4:08PM

PRESENT: RJ #16, Sheri Goldin #105, Colleen Jenkins #110, Kevin Stone #12,
Roxie Castillo #116 & Shankura Collinson #8.

ABSENT: Fred Wallin#11

The first order of business was to nominate a Chairman. Colleen nominated RJ as Chairman, Sheri second it, and he accepted. Because all of the members were not present at this time, it was agreed that if there were any objections later, we would revisit at the next meeting.

The Agenda was passed out by RJ and each member was asked if there were any other items to be added to the Agenda, but everyone said, "No."

Roxie and Shankura arrived shortly thereafter and were given a brief
synopsis of what had transpired.


NEW BUSINESS

THE PURPOSE OF THE TERMITE COMMITTEE
Determine the scope of the termite problem
Determine method to be used to eradicate termites
Determine the company/contractor to do the job
Determine when to schedule the termite eradication
Prepare written documentation for homeowners; fully explaining reasons for each determination by the committee
Communicate eradication plan to homeowners at a special meeting
Help oversee implementation of the eradication plan
Conduct post-eradication follow-up with the homeowners to help resolve any outstanding issues, if any

Other homeowners may have knowledge and expertise beyond the scope of the
committee. Keep them in the loop; let them know the progress we are making
along the way and be open to, and encourage, their feedback, suggestions, and respond to the homeowners in an appropriate manner and timeframe.

COOLEY'S REPORT
Briefly discussed Cooley's report. Majority of the committee felt that there should be at least one more report done by an unbiased contractor, as Cooley was bidding for the job when he gave his forensic report.
At the very least seek to get one to two other companies not to just give us a quote that is based on the Cooley report, but to inspect and give us a report first, then base their quote on THEIR findings
RJ will get copy of the detailed report from Dana or Rafi to use as
comparisons to other reports that the committee may get

EXPLORE COST TO HAVE ONE to TWO DETAILED REPORTS DONE- ASAP
This was briefly discussed - Committee agreed that more research would have to be done and it's very sensitive as we might want to use the company doing the research
Look at inspecting all units/property
Do fact-finding research - RJ volunteered to follow-up on this

Briefly discussed the following needs:

Setup Q&A & send to homeowners

ACTION: Shankura, Sheri and Colleen have been selected as the Q&A
sub-committee and will meet independently.

- Plan implementation of Q&A
- Will disclose to all homeowners results of due-diligence report

ACTION: RJ, Roxie & Kevin will contact Consumer Affairs Pest Control Board
and others to get info on unbiased inspections

Specific emphasis of termite problems for Kevin/Joel/Joanne. Localized
treatment should be setup for units like theirs that are having termite
outbreak now; until we come up with another solution. This will be
addressed in the Q&A mailed out to the homeowners.

ACTION: RJ will be the contact person for Ecola; Shankura will be his
backup.

New tenants in #7 (The Fletchers) need to receive a certificate of termite
inspection. They would have gotten this if the fumigation had been done in
Oct as originally scheduled. Rafi will fax a letter to Ecola & find out the cost of an inspection and certification.

Next meeting will be held on Sunday, December 12th at 3:30PM, location
TBD; this was the only day that all six people were available during that
week--this is potentially a bad day for Fred, but we will see if he’s available.

Meeting adjourned at 5:15pm