Trappers Pond HOA

January Meeting Minutes

Approved Minutes

MEMBERS PRESENT:
Mike Osolinski
John Hill
Beverly Scott
Brian Fisher
Ken Meldrum
Chris Thomas

OTHERS PRESENT:
Beth Barker, CMS
Kenny O’Bannon, RE Construction
See homeowner sign in sheet

CALL TO ORDER: The meeting was called to order by President Mike Osolinski at 7:00 p.m.

HOMEOWNERS FOURM:
The board would like to have a list of the address and phone numbers of the homeowners to place on the website.

RE CONSTURCTION:
Kenny O’Bannon, RE Construction, has come to talk with the homeowners and the board about the progress of the drainage project. He reports that there are four addressees, 5113, 11725, 11691 and 11756 to approve for work. Kenny states that he is working with John Hill on the next phase of homes that need work.

APPROVAL OF FINACIALS:
MOTION by Beverly, SECONDED by Mike to approve the December 2004 financials. MOTION CARRIED.

VENDORS:
The board discussed the spending limit for projects for CMS without board approval, i.e.; sprinkler head broken. The board agreed that a $200 spending limit is adequate for projects without board approval. MOTION by John, SECONDED by Beverly to approve a $200 spending limit for CMS, if the project (bid) is over $200.00 this will need to have board approval. MOTION CARRIED.

FENCE PROJECT/REPAIR:
The board received a bid from Handyman (Chris Thomas) Services to do additional repairs on the fence that back to Mike Reid, 11765 Belleview Drive. There are additional repairs to this fence from the wind damage. The amount is $485.00. MOTION by John, SECONDED by Beverly to repair the fence behind 11756 Belleview Drive, for $485.00. MOTION CARRIED.

ARCHITECTURAL CONTROL COMMITTEE:
The board would like to solicit for additional Architectural Control Committee members. Several homeowners have volunteered Leigh Berry, Judy Chaladek, Tracee Ezman, Kevin Scott and LuAnn Thomas. Beverly Scott will be the chairperson for the ACC Committee.

2005 GOALS AND PROJECTS:
Lighting for the entrances: Mike will be working with Steve Campbell (electric contractor) to come up with several ideas for lighting the front entrance signs.
Kiosks- Beverly will work on ideas for building kiosks around the mailbox areas for notices etc.

The board will advertise to the homeowners for a Garage Sale and Community Clean up day in April 2005, a workday in September 2005.

Insurance for the Homeowners Association:
MOTION by Chris, SECONDED by Beverly to approve the Travelers Insurance policy. MOTION CARRIED.

2005 COMMUNITCATION PLAN:
The board would like “over communicate” with the homeowners. The board has established a website www.trapperspond.com, for the homeowners to access minutes, notices, communicate with management and board members.

The board would like to send a newsletter to the homeowners by March 1, 2005. The board would also like to include email address in the website.

AGENDA ITEMS FOR NEXT MEETING:
Landscaping on Belleveiw
Update on New Fence on Belleview
Lights for front entrances
Kiosks for the mailboxes

2005 Schedule of Meetings:
The board has agreed to meet BI-monthly and the meetings will be held on the 4th Tuesday of every other month, at 7 p.m. at Belleveiw Community Church.

ADJOURNMENT: The meeting was adjourned at 9:30 p.m.