Windward Pointe

WPHOA Board Meeting May 6, 2003

Minutes for the latest Board Meeting.

In Attendance: Allan Gibson, Helen Kline, George Frieberger, Chris Corrow

1. The President declared a quorum was present and started the meeting at 7:05
2. The Board accepted Alan Campbell’s resignation
3. By a vote of 4-0, the Board elected Chris Corrow as treasurer
4. Board members agreed to actively recruit an additional board member
a. George to post on bulletin board
b. Allan to include in Board Director’s announcement letter
5. Chris agreed to accept the position as Chairperson of Communications Committee
a. Target date for newsletter proof is June 15, and target for publication is June 30
6. The Board agreed to conduct a survey regarding homeowner interest in an amendment addressing investor ownership.
a. Allan to draft survey letter and post card for survey.
7. Allan to review feasibility of getting the five WP plats combined into one.
8. Allan offered to build homeowner/resident data base.
9. Allan to further review termite/pest control contract
10. The Board agreed to Monday, June 23rd as its next meeting.
11. Regarding the trash can labels, BFI has no objections to placing them on the trash can. By a vote of 4-0, the Board agreed to purchase the labels from Kinko’s, and will personally apply them to the owner cans. George to purchase and distribute to directors for application.
12. Regarding expenses, Board directors can always request a check from CCM in advance of an expense. By a vote of 4-0, the Board agreed that any Director can spend up to $250 without prior approval, and be reimbursed by the Board.
13. Regard the landscape review with George, CCM and Crabapple
a. Crabapple has submitted an new proposal for $61,800 for the period Jan 2003 and was accepted by George (with Kirk Smith of Crabapple)
b. Deficiencies in the current landscaping were noted and were corrected or will be corrected.
c. Directors will continue to monitor the service level of Crabapple, but will also review other communities and their landscapers, and will solicit other quotations in October for 2004.
14. The Welcome Committee presented its package; it includes the CCM welcome, the WP rules & regs, declarations, and by-laws, certain city of Alpharetta materials, and certain WPHOA communications. Helen will build 10, and distribute as soon as we identify a new residents. Helen to post a notice on the communication board for new residents to contact her for a package.
15. The Board agreed to buy a lock for the bulletin board. George to get and install lock. Chris to post a notice on how residents can post a notice.
16. Communication Plan
a. Chris to work on newsletter.
b. Allan to create new Board directors announcement for mailing by CCM
c. Allan to follow up with amendment survey.
17. Design Guidelines
a. The Board agreed to the following standards
i. Storm doors are white, full glass, and have brass handles
ii. Country flags and Seasonal flags are approved
iii. Front porch furniture – white wicker approved
18. Regard Signage and Speeding
a. Option A – use speed humps – estimated cost $8000
b. Option B – signs that show house numbers for side streets
c. Option C – One new three way stop intersection and replacing existing stop signs
d. Option D – One speed limit sign and one no soliciting sign and one no outlet sign and one no trespassing sign at entrance
e. Option E – One no trespassing sign and one no soliciting sign at gate
f. Estimates for options B through E are $7000-$11,000
g. The Board, by a vote of 4-0, decided to proceed with options B-E, with Chris to negotiate final contract not to exceed $11,000.
19. Chris to audit our sprinkler system costs.
20. Allan to contact Erin regard Spring Social Event – no date established
21. Allan to follow up with Alan regard Web Site Maintenance.
22. The meeting was adjourned at 9:30.