Good questions. Let's see what I can answer for you.
First, to be a board member you simply must own a property in Castlegate. You need not live in the community. Section 6.2 in the CC&Rs and section 3.2 in the bylaws cover board members and officers.
In response to your second question, the CC&Rs and the Bylaws can be changed but they must be approved accordingly....at least 2/3 approval of all elligible homeowners for the CC&Rs and at least 1/2 to change the Bylaws. Voting is covered in section 6.9 of the CC&Rs and section 2.5 and 2.10 in the Bylaws. I cannot find anywhere in the book whether or not you can go door to door and collect "votes". It sounds to me more like getting signatures on a petition, which you do not need in order to call a vote at a meeting. If you would like to call a vote on an issue, simply bring it to the board at a meeting and we will send out a ballot to all the homeowners. In fact, if you know what issues you want brought to a vote, email them to " castlegatehoa@yahoo.com " or Oasis so that it will make the agenda for the meeting. If you contact Brett at Oasis, he may be able to clarify on this issue. Essentially, there is no way to "validate" the votes collected if you go door to door to get them, so I am guessing that the votes would not be honored if collected in that manner.
A Proxy is good for 11 months and the appointed person may vote on as many issues that arise in that time frame, unless the proxy is revoked. This is covered in the Proxy section of the Bylaws, section 2.5. It does not restrict a person from Proxy voting for several members, but you must obtain a written proxy from every elligable member you intend to vote for. If this is your intent, be sure to read section 2.5 in the Bylaws and be sure you and the one you represent FULLY understand that section.
If you need clarification or have any other questions, email us at: castlegatehoa@yahoo.com
