Annual Meeting of the Montefino Village HOA - 2/4/10

Montefino Village

Homeowners Association

 

Annual Meeting of the Members

Thursday February 4, 2010

First Credit Union Conference Room

3800 S. Alma School Road

Chandler, AZ 85248

6:30 PM

 

 

1.  Call to Order – President Keith Johnston called the meeting to order at 6:30 pm.

 

2.  Establishment of Quorum was made, 13 homeowners were present and 27 ballots were mailed in.

 

3.  Approval of 2009 Annual meeting minutes – Upon a motion duly made and seconded, the minutes of the Annual Meeting of February 19, 2009 meeting (mailed with notice of the 2010 meeting) were unanimously approved.

 

4.  Treasurer’s Report. The December 2009 financial reports were distributed.  A review of the reports showed that we had a 2009 net loss of $21,106.47.  This loss was due in large part to the cost of the water feature revisions that came out of the operating fund. Our total Operating Expenses for the year were $172,656.96; that was $8,463.04 under budget.  We ended the year with cash in the bank of $149,598.

 

Upon a motion duly made and seconded, the financial report of December 31, 2009 was unanimously approved.

 

5.  Presidents Report – Keith Johnston gave the 2009 President’s Report, which was a twelve month summary of the key actions of the Board.  See attached document.

 

6.  Nominations, from the floor were taken by Tennille Laidlaw, from Premier Management.  No nominees were received

 

7.  Introduction of Nominees was made by Tennille from Premier Management. All three persons on the ballot, Keith Johnston, Chas Partridge and Mike Hudson, were present.

 

8.  Appointment of Inspectors to count Ballots – Tennille Laidlaw appointed four volunteers to count the ballots.

 

9.  Voting – Tennille Laidlaw announced that Keith Johnston, Chas Partridge and Mike Hudson were elected to serve. Mark Maynard received write-in votes. The president said that under the authority of section 3.1 of the By-Laws the Board of Directors may expand the size of the board. Since Mark Maynard received votes and is willing to serve, and since John Poncher would serve if appointed to the Board, expanding the Board to five persons will be on the agenda for the February 22^nd Board meeting.

 

10.  Homeowners Forum – Most of the Homeowner’s concerns were regarding delinquent fees, and the recent storm damage that took 73 trees. The Association removed downed trees due to the safety concerns. We discussed the fact that with the help of our two vendors, Tree Doctor’s and Apex, we were going to formulate a plan of re-planting certain of the lost trees that will include a way for individual homeowners to replace lost trees on an economically feasible basis.

 

11.  Adjournment  - The meeting was adjourned at 7:40 pm.