Odessa National

Odessa National

NEW WEBSITE

OUR OFFICIAL WEBSITE IS NOW AT WWW.ODESSANATIONAL.ORG
PLEASE GO THERE FOR CURRENT INFORMATION.

ARTICLE I. NAME

The tax id name of this organization shall be the TWEEDSMERE CIVIC ASSOCIATION at ODESSA NATIONAL, (Association” for short) a non-profit organization formed and existing under the laws of the State of Delaware.

ARTICLE II. GOALS AND OBJECTIVES OF THIS ASSOCIATION

The objectives of this Association shall be:

1) Define the term Social Membership, as it appears in the Master Declaration. Provide residents with an explanation of the golf course fees, and ensure that residents receive the services, or compensation for services that they are being charged for. We will also hope to seek retroactive compensation for fees that have been charged, in which no services have been rendered. In addition, we will work to negotiate some sort of CAP, to monitor increase of fees, and create a professional relationship with the Golf Course owner, so that it is understood, and established, that as stakeholders, OUR RESIDENTS HAVE AN ACTIVE VOICE IN THE COMMUNITY.


2) As community representatives we reserve the right to seek legal counsel, and possibly pursue legal action, against any builder, legal firm, contractor, lending agency, developer, or business, that knowingly misleads, misrepresents, or fails to provide residents with appropriate documentation, in regard to the purchase of their home, services, fees, binding contracts, or other community related affair that the association sees fit.


3) Act as a community liaison with County, State, and Local Legislatures, so that OUR residents concerns, and needs are met quickly and professionally.


4) Work to build a better neighborhood, implement some type of Neighborhood Watch, Block Parent, Social Committee, or Community Enhancement Service and Resource.


5) Work collectively, and in cooperation with the Maintenance association, and or Architectural review Community to enforce, and monitor deed restrictions. Enroll our Civic Association in the New Castle County Chamber of Commerce to tap into more networks and resources for residents.
ARTICLE III. FISCAL YEAR

The fiscal year of the Association shall be June1st to May 31 st. The annual budget shall cover the fiscal year and shall be prepared on the basis of dues payable for the coming fiscal year.


ARTICLE IV. MEMBERSHIP

Section 1. Any resident of Odessa National shall be eligible for membership in the Association.

Section 2. Active members shall be those adults over 18 who have accepted the By-laws of the Association and paid their annual dues, and any special dues approved by the Association.

Section 3. Only those members whose dues are paid for the current fiscal year are eligible to vote. One single vote per membership household.

Section 4. Membership in the Civic Association is VOLUNTARY.



ARTICLE V. DUES

Section 1. The annual Association dues shall be thirty dollars ($30.00) per household. In addition to levying annual dues, the Association may levy special dues as the occasion merits with the approval of members voting in person or by proxy at a special meeting called for that purpose. Annual dues shall be decided upon at the Spring meeting of the Association by the majority of voting members present, or by proxy.

Section 2. Since this is a newly formed association, it is our intent to secure ½ of the annual dues, fifteen dollars ($15.00) per membership household in an escrow account for future legal representation for the association if the need arises. This account will be separate from the business operating budget, and no funds shall be removed from the account without approval from executive board, and 35% of active membership.

ARTICLE VI ELECTION OF OFFICERS OF THE ASSOCIATION
The Officers of the Association shall be chosen by a majority of the members voting in person or by proxy at the Spring Meeting.

ARTICLE VII. OFFICERS

Section 1. The Executive Board of Directors shall consist of the following officers of the Association shall be a President, Vice-President, Secretary and Treasurer. These officers constitute the Executive Committee.

Section 2. The President, shall serve a term of two (2) years, Vice-President, Secretary and Treasurer shall serve a term of one (1) year commencing June 1st.

Section 3. In case of a vacancy in any office, except for the President, the office shall be filled by an appointment by the Executive Committee. In the event the President can not fulfill his/her entire term of office, the Vice-President will assume his/her responsibilities for the remainder of his/her term.

ARTICLE VIII. DUTIES OF THE OFFICERS

Section 1. The President shall be the chief executive officer and the official spokesperson of the Association, and shall have general supervision of the affairs of the Association. The President, or his/her designee, shall preside at all meetings of the Association and the Executive Committee. They shall have the power to appoint committees to investigate any matters of common interest to the members or the board of directors, and be ex-officio a member of all such committees. Shall see that orders and resolutions of the Board of Directors are carried out. Shall sign all notes and checks along with the Treasurer, and all other written instruments

Section 2. The Vice-President shall fill the office of President at any time that the President may be absent or unable to fulfill the duties of his/her office, and shall perform such other duties as may be directed by the President.

Section 3. The Secretary shall keep an accurate written record and a synopsis of the minutes of all meetings. The Secretary shall issue all notices of meetings and any other such notices. He/She shall prepare and keep on record a file of all the Association’s members and their addresses. The Secretary shall record and keep a record of all votes.

Section 4. The Treasurer shall keep full and accurate records of receipts and disbursements in books belonging to the Association. A full report on the Association’s financial status will be required at each meeting of the Board of Directors. The Treasurer, and the President, and or Vice President, may deposit all monies to the credit of the Association in a suitable banking institution, but only the Treasurer may disburse funds as approved by the Board of Directors, on behalf of the Association. The Treasurer, together with the President or Vice-President, shall sign all checks and vouchers. The Treasurer shall also receive and keep current records of all dues collected.


ARTICLE IX. BOARD OF DIRECTORS

Section 1. The Board of Directors shall consist of the Officers of the Association, plus 3 regular members of the association, elected at the annual meeting for one-year terms. The Board of Directors may appoint a Second Vice President, or other officer with the consent of active members, not to exceed 7 Board Members. The President may appoint other officers to serve in additional capacities, and appoint sub committee members and captains with the consent of the Executive Board.

Section 2. The property, affairs, business and concerns of the Association shall be vested in the Board of Directors. Vacancies shall be filled temporarily until the next association meeting by a majority vote of the Board of Directors present and voting.


ARTICLE X. MEETINGS

Section 1. Regular meetings of the Board of Directors shall be held monthly or as needed. Special Board of Directors meetings can be called as needed, with the purpose stated in the call for the special meeting. All business to be considered at a special Board meeting shall be stated in the call. At least seven days notice of the time and place of all Board meetings shall be given. The majority of the Board of Directors shall constitute a quorum at any meeting of the Board of Directors.

Section 2. The regular meetings of the Association shall be for the purpose of receiving reports from the officers and standing committees; for the receiving of reports from ad hoc committees; for establishing programs and budgets in furtherance of the objectives of the Association; and for any other business that may arise. The regular annual meetings of the Association will be held six times per year with notice being given to the members at least one week in advance of the meetings. A simple majority of voting members present or by proxy shall be considered sufficient to transact business at the regular meetings.

Section 3. The annual meeting for the election of officers shall be held in June of each year.

Section 4. Special meetings of the Association shall be called by the Board upon written request of one-fourth or more of the voting members of the Association. No less than one week notice of a special meeting shall be given, and only that business specified in the call may be transacted. Twenty per cent of the voting members shall constitute a quorum at any special meeting of the Association thus called. The Board shall have the power to call special meetings of the Association whenever it seems necessary.



ARTICLE XI. COMMITTEES

Section 1. The Board of Directors shall appoint an Auditor or Auditors at the regular Winter meeting. The Auditor(s) shall examine the books of the Association to be provided by the Treasurer and shall submit a written statement for the regular Spring meeting of the Association.

Section 2. The Finance Committee shall be appointed by the Board of Directors after the regular Spring meeting and shall consist of the Treasurer (as Chair) and two voting members of the Association. It shall consider request for funds, plan a budget, and recommend to the Board of Directors such expenditures as the committee deems expedient. It shall report at the next meeting of the Board of Directors.

Section 3. The President shall have the power to appoint committees to investigate any matters of common interest to members of the Association.


ARTICLE XII. PARLIAMENTARY AUTHORITY

The rules contained in Robert’s Rules of Order Revised shall govern this organization in all cases to which they are applicable and in which they are not inconsistent with these by-laws.


ARTICLE XIII. AMENDMENTS

Section 1. These by-laws may be amended at any special meeting of the Association called for that purpose or at the regular meetings of the Association. Notice of change shall be made available to the member’s one week in advance of the meeting.

Section 2. Unless otherwise provided prior to its adoption or in the motion to adopt, and amendment shall become effective upon adjournment of the meeting at which it was adopted.

About our association

www.odessanational.org

OUR OFFICIAL WEBSITE IS NOW AT WWW.ODESSANATIONAL.ORG
PLEASE GO THERE FOR CURRENT INFORMATION.

Links

NEW WEBSITE FOR ODESSA NATIONAL