Queen Creek Ranchettes III

HOA Meeting 4 March, 2002

Sep 12, 2002

QUEEN CREEK RANCHETTES III

HOMEOWNERS?’ ASSOCIATION
P.O. BOX 1712
QUEEN CREEK, AZ 85242

Minutes
DATE:4 March, 2002
Location: Burnells' 22884 S. 194th St.

Call to Order:
Introduce Members
Establish Quorum (6 eligible owners) 16 Owners present
Minutes
Moved to accept the minutes of January 2002 - Brad.
Second: Florence
Vote: Unanimous acceptance
Treasurer?’s Report
$1237.53 currently in account; $1194.00 in arrears.
Motion: To accept report - Marjorie
Second: Brad
Vote: Unanimous acceptance
Correspondence:
FYI: letter to Mr. Cooper regarding fencing.
E-mail to Beth Welty re: house 19405 Via del Oro
The Board approved the preparation of a letter to all owners regarding issues that need to be taken care of by owners. This includes ATV?’s being driven on horse trails, dumping on adjacent lots (whether by owner or owner?’s agent/contractor), garbage cans being left in the street, replacement and care of damaged plants and the profusion of weeds.
Landscaping; loss of trees and bushes
Replace Plants at Sossaman &196th Street Entrances ?– Chairman Leroy Nunn with Kenn and Brad will make the count of replacement plants and obtain them, up to a limit of $400.00. Then they will coordinate a work party of owners to plant them. The Association is looking into replacing the ground cover at the Sossaman Entrance.
Vandalism:
To reduce vandalism by vehicles at the Sossaman Entrance the Board approved purchasing and installing boulders to keep drivers from driving over the corners and destroying plants and sprinkler systems.
Report of Architectural Committee (Kenn)
Plans
One new set of plans has been submitted for a house on Lot 19.
One new set of plans was received for a garage on Lot 53.
Violation issue and actions:
Eight Lot violations
Twenty Weed Violations
Letters have been sent to Owners who have violations. The deadline for replies is Monday March 18, 2002. Brad will monitor the list.
Passing Budget
There was discussion of the budget. There is no allowance in the budget for establishing a reserve for capital expenditures and repairs. The year 2001 budget has a $2,246.00 deficit. In order to support the expenses of the Association, the Board, supported by the membership present, voted to raise the assessment for each lot. The new Assessment will be $65.00 per quarter for regular lots or $260.00 per year. Equestrian lots will be $80.00 per quarter or $320.00 per year. The largest expenses the Association has are for landscape maintenance and utilities (water for plants and street lighting). Vandalism has caused special expenses, especially to the lighting at the two front monument entrances.
This fee will go into effect for the July 1st, 2002 or third quarter billing.
Election of Officers:
Christina Biggs and Mike Colyar volunteered and were elected to the Board. They will assume duties in April. Karen Winter and Brad Actipis will be withdrawing from the Board.
New Business, Issues:
Typist to put CC&Rs into computer for ease in working. George will check
with Bill Jury to see if there is a computer disk with the CC&Rs already in place.
Architectural Review Fees: New Construction
Policy Resolution 6 Architectural Review Fees; New Construction.

Whereas Article 3.1.5 of the use restrictions provides that the Architectural Committee shall have the right to charge a fee for reviewing requests for approval of any construction, installation, alteration, addition, repair, change or other work pursuant to Section 3, which fee shall be payable at the time of application for approval is submitted to the Architectural Committee.

Whereas there is a need to insure that required features including walls, landscaping and water retention are completed within the timeframes allowed in the CC&Rs.

Be it Resolved that the Architectural Review Fees will include a One Thousand dollar ($1000.00) refundable fee to be collected at the time of the review, in addition to established Architect fees. The One Thousand dollars ($1000.00) or part thereof will be returned to the owner provided:

All walls are finished as per the CC&Rs:
Rear block walls installed which meet the Town of Queen Creek standards.
Rear view wrought iron fencing installed where required with either the standard wrought iron spacing as per lots #20 and #21 or the pool variation as on lot #23.
All gates installed.
Front walls finished to match the residential unit.
Reference: CC&R Section 3.27.1-2-3-4.
Water Retention grading is completed and approved by the Town of Queen Creek for front, back and sides of the lot. Reference: CC&R Section 3.20
Landscaping is completed within sixty (60) days of the first date on which the Residential Unit on the Lot could be legally occupied and used as a residence under the ordinances of the Town of Queen Creek. Reference: CC&R Section 3.34.
Front light pillar is built according to approved plans and operating with either a dusk-to-dawn timer or a light sensor so that the light remains on all night. Reference: CC&R Section: 3.240
After inspection by the Architectural Committee at the sixty (60) day legally occupancy mark, (Article 3.34) the full fee of One Thousand dollars ($1000.00) will be refunded if all the above requirements are met. If the Architectural Committee fails to meet with the owner to inspect the property after receiving and agreeing to a request in writing from the property owner, the treasurer of the HOA shall refund the full $1000 within ten days of the receipt of the letter.
There will be a $100.00 penalty for each week thereafter until completion of the requirements
and/or
the Board may choose to take legal action using the fees for expenses.
or
a written agreement of extension is granted by the Board to the owner due to approved delays.

This Policy will go into effect September 1, 2002. Plans submitted before that date must still meet the requirements for Walls, Water Retention, Landscaping and Light as outlined above and as set forth the CC&Rs. Penalties for failure to comply in a timely manner with the above CC&R Sections will be determined by the Board.
Motion: Brad moved to accept Policy Resolution 6 as written above.
Second: Florence
Vote: Unanimous acceptance
Motion: Marjorie moved that the Association pay the Architect, Mr. Shontell, $75.00 for his work on Lot #1 and collect the fee from the title company on the (pending) sale of the property. There was a misunderstanding and this will be the quickest way to remedy the issue.
Second by Brad.
Vote: Unanimous acceptance
Weeds on unimproved lots:
The Board heard numerous complaints about tumbleweeds coming from unimproved lots where weeds are unsightly and
Have broken off and blown into other yards. It was suggested that these lots be assessed an additional $90.00 per quarter to have the Board arrange for maintenance of the lots. Some responsible owners who maintain their own lots objected. No solution was resolved. The Board has sent weed violations to 20 owners. Keeping the unimproved lots weed free is covered in Article 7.2 of the CC&Rs. ?“All Lots upon which no Residential Unit, buildings or other structures, landscaping or Improvements have been constructed shall be maintained in a weed fee and attractive manner.?”
It has been brought to the attention of the Board that Realtors and other investors have remarked that the value of property in the Queen Creek Ranchettes III subdivision is selling well below market values in the area. It is less desirable than neighboring areas due to the poor appearance of these lots as well as incomplete landscaping and finishing on occupied homes.
The Board has sent 8 violation letters to the latter owners.
Next Meeting:
Monday April 22, 2002 at 7:00PM at Renners?’
Adjourned: 8:30PM
QUEEN CREEK RANCHETTES III
HOMEOWNERS?’ ASSOCIATION
P.O. BOX 1712
QUEEN CREEK, AZ 85242
Minutes
DATE:4 March, 2002
Location: Burnell?’s 22884 S. 194th St.
Call to Order:
Introduce Members
Establish Quorum (6 eligible owners) 16 Owners present
Minutes
Moved to accept the minutes of January 2002 - Brad.
Second: Florence
Vote: Unanimous acceptance
Treasurer?’s Report
$1237.53 currently in account; $1194.00 in arrears.
Motion: To accept report - Marjorie
Second: Brad
Vote: Unanimous acceptance
Correspondence:
FYI: letter to Mr. Cooper regarding fencing.
E-mail to Beth Welty re: house 19405 Via del Oro
The Board approved the preparation of a letter to all owners regarding issues that need to be taken care of by owners. This includes ATV?’s being driven on horse trails, dumping on adjacent lots (whether by owner or owner?’s agent/contractor), garbage cans being left in the street, replacement and care of damaged plants and the profusion of weeds.
Landscaping; loss of trees and bushes
Replace Plants at Sossaman &196th Street Entrances ?– Chairman Leroy Nunn with Kenn and Brad will make the count of replacement plants and obtain them, up to a limit of $400.00. Then they will coordinate a work party of owners to plant them. The Association is looking into replacing the ground cover at the Sossaman Entrance.
Vandalism:
To reduce vandalism by vehicles at the Sossaman Entrance the Board approved purchasing and installing boulders to keep drivers from driving over the corners and destroying plants and sprinkler systems.
Report of Architectural Committee (Kenn)
Plans
One new set of plans has been submitted for a house on Lot 19.
One new set of plans was received for a garage on Lot 53.
Violation issue and actions:
Eight Lot violations
Twenty Weed Violations
Letters have been sent to Owners who have violations. The deadline for replies is Monday March 18, 2002. Brad will monitor the list.
Passing Budget
There was discussion of the budget. There is no allowance in the budget for establishing a reserve for capital expenditures and repairs. The year 2001 budget has a $2,246.00 deficit. In order to support the expenses of the Association, the Board, supported by the membership present, voted to raise the assessment for each lot. The new Assessment will be $65.00 per quarter for regular lots or $260.00 per year. Equestrian lots will be $80.00 per quarter or $320.00 per year. The largest expenses the Association has are for landscape maintenance and utilities (water for plants and street lighting). Vandalism has caused special expenses, especially to the lighting at the two front monument entrances.
This fee will go into effect for the July 1st, 2002 or third quarter billing.
Election of Officers:
Christina Biggs and Mike Colyar volunteered and were elected to the Board. They will assume duties in April. Karen Winter and Brad Actipis will be withdrawing from the Board.
New Business, Issues:
Typist to put CC&Rs into computer for ease in working. George will check
with Bill Jury to see if there is a computer disk with the CC&Rs already in place.
Architectural Review Fees: New Construction
Policy Resolution 6 Architectural Review Fees; New Construction.

Whereas Article 3.1.5 of the use restrictions provides that the Architectural Committee shall have the right to charge a fee for reviewing requests for approval of any construction, installation, alteration, addition, repair, change or other work pursuant to Section 3, which fee shall be payable at the time of application for approval is submitted to the Architectural Committee.

Whereas there is a need to insure that required features including walls, landscaping and water retention are completed within the timeframes allowed in the CC&Rs.

Be it Resolved that the Architectural Review Fees will include a One Thousand dollar ($1000.00) refundable fee to be collected at the time of the review, in addition to established Architect fees. The One Thousand dollars ($1000.00) or part thereof will be returned to the owner provided:

All walls are finished as per the CC&Rs:
Rear block walls installed which meet the Town of Queen Creek standards.
Rear view wrought iron fencing installed where required with either the standard wrought iron spacing as per lots #20 and #21 or the pool variation as on lot #23.
All gates installed.
Front walls finished to match the residential unit.
Reference: CC&R Section 3.27.1-2-3-4.
Water Retention grading is completed and approved by the Town of Queen Creek for front, back and sides of the lot. Reference: CC&R Section 3.20
Landscaping is completed within sixty (60) days of the first date on which the Residential Unit on the Lot could be legally occupied and used as a residence under the ordinances of the Town of Queen Creek. Reference: CC&R Section 3.34.
Front light pillar is built according to approved plans and operating with either a dusk-to-dawn timer or a light sensor so that the light remains on all night. Reference: CC&R Section: 3.240
After inspection by the Architectural Committee at the sixty (60) day legally occupancy mark, (Article 3.34) the full fee of One Thousand dollars ($1000.00) will be refunded if all the above requirements are met. If the Architectural Committee fails to meet with the owner to inspect the property after receiving and agreeing to a request in writing from the property owner, the treasurer of the HOA shall refund the full $1000 within ten days of the receipt of the letter.
There will be a $100.00 penalty for each week thereafter until completion of the requirements
and/or
the Board may choose to take legal action using the fees for expenses.
or
a written agreement of extension is granted by the Board to the owner due to approved delays.

This Policy will go into effect September 1, 2002. Plans submitted before that date must still meet the requirements for Walls, Water Retention, Landscaping and Light as outlined above and as set forth the CC&Rs. Penalties for failure to comply in a timely manner with the above CC&R Sections will be determined by the Board.
Motion: Brad moved to accept Policy Resolution 6 as written above.
Second: Florence
Vote: Unanimous acceptance
Motion: Marjorie moved that the Association pay the Architect, Mr. Shontell, $75.00 for his work on Lot #1 and collect the fee from the title company on the (pending) sale of the property. There was a misunderstanding and this will be the quickest way to remedy the issue.
Second by Brad.
Vote: Unanimous acceptance
Weeds on unimproved lots:
The Board heard numerous complaints about tumbleweeds coming from unimproved lots where weeds are unsightly and
Have broken off and blown into other yards. It was suggested that these lots be assessed an additional $90.00 per quarter to have the Board arrange for maintenance of the lots. Some responsible owners who maintain their own lots objected. No solution was resolved. The Board has sent weed violations to 20 owners. Keeping the unimproved lots weed free is covered in Article 7.2 of the CC&Rs. ?“All Lots upon which no Residential Unit, buildings or other structures, landscaping or Improvements have been constructed shall be maintained in a weed fee and attractive manner.?”
It has been brought to the attention of the Board that Realtors and other investors have remarked that the value of property in the Queen Creek Ranchettes III subdivision is selling well below market values in the area. It is less desirable than neighboring areas due to the poor appearance of these lots as well as incomplete landscaping and finishing on occupied homes.
The Board has sent 8 violation letters to the latter owners.
Next Meeting:
Monday April 22, 2002 at 7:00PM at Renners?’
Adjourned: 8:30PM