Roundtree Ranch

December 21, 2005 Minutes -- Approved January 25, 2006

Jun 27, 2006

ROUNDTREE RANCH HOMEOWNERS ASSOCIATION
Board of Directors Meeting
December 21, 2005
Peoria Library


OPEN SESSION MINUTES


PRESENT
Michael Radig, Vice President
Susan Thomas, Secretary
Elliot Marks, Treasurer
Phyllis Steele, Member-at-Large
Mark Breinig, City Property Management

NOT PRESENT
Robert Pittman, President


CALL TO ORDER
Mr. Radig called the meeting to order at 6:10 p.m.

HOMEOWNER FORUM
There were 7 homeowners present. One homeowner asked if there was any news about the proposed development near RRHOA. Mr. Radig reported that that RRHOA had received no updates.

REVIEW AND APPROVE MINUTES
Minutes of the November 16, 2005 meeting were reviewed. MOTION for approval by Ms. Steele; second Mr. Marks. Minutes were APPROVED.

REVIEW AND APPROVE FINANCIALS
The financial records for November 2005 were reviewed. The Board had a question about a $300 monitor fee. Mr. Breinig will research and report back to the Board. MOTION for approval by Ms. Thomas; second Ms. Steele. Financials were APPROVED.

OFFICER REPORTS

Carescape did not submit a report, they have asked for final payment on the tree thinning project. The Board will not approve payment until the site map required in the contract with Carescape is received.

Mr. Breinig reported that the certificate of deposit would roll over unless the Board authorized otherwise. The Board agreed to allow the CD to rollover for another 12 months.

Ms. Steele reported that the January meeting would be held in the Peoria Community Center on January 25th at 6:00 pm. Ms. Steele also reported that the HOA will no longer have to pay a fee to either the library or community center for room rentals.


OLD BUSINESS

Mr. Breinig has not heard from the builder of Pine Crest about the request to build a barrier at the west end of Hatcher. Mr. Breinig will send another letter to the builder of Pine Crest and request a response by a due date.

NEW BUSINESS
There was discussion about contracting for the 2005 audit of RRHOA financials and 2005 taxes. The Board considered several bids. Ms. Steele made a motion to contract with Romanchuck & Dwailabee for the second year; second by Ms. Thomas. The MOTION was approved.

The Prize Drawing was held. Lot numbers were called until there was a winner. Lots 211, 13, 176, 86, 177, 125, 94, 210, 59, 47, 18, 78, 5, 35, 155, 33, 213, 65, 186, 37, 83, 60, 119, 22, 99, 156, 224, 36, 84, 66, 190, 104, 39, 42 and 129 were chosen. Lot 129 was present. The prize will be $25 in January.

ADJOURNMENT
Meeting was adjourned at 6:35 p.m.