Roundtree Ranch

February 25, 2004 minutes--Approved March 24, 2004

May 12, 2004

Present:
Robert Pittman, President
Michael Radig, Vice President
Phyllis Steele, Secretary
Susan Thomas, Member-at-Large
Jo Ellen Kent, City Property Management

Call to order
Mr. Pittman called the meeting to order at 6:33 pm.

Homeowner Forum
Three homeowners were present. One received notice for parking a commercial vehicle at his home. Discussion of rules and regulations ensued. This is premitted within certain guidelines. Another homeowner brought up the problem at the park with the soccer people. Ms. Thomas will write a letter to the city regarding the need for bathroom facilities.

Review and Approve Minutes
Minutes of the January 28 meeting were reviewed. Motion for approval by Ms. Thomas; second Mr. Radig. APPROVED

Review and Approve Financials
The financial recoreds for January were reviewed. An expenditure of $116 was questioned. Mr. Pittman asked for a better breakdown of expenditure amounts and full approval of non-budgeted items. Motion for approval by Ms. Steele; second Ms. Thomas. APPROVED.

A revised balance sheet for December was available. Motion for approval by Ms. Thomas; second Mr. Radig. APPROVED

Officer Reports
Mr. Pittman requests that the agenda list old business and possibly new business. He also reviewed pending legislation regarding homeowners associations. Mr. Pittman thanks CPM for providing him with a copy of the "Community and Association Law in Arizona" book. Ms. Thomas stated that the annual meeting will be held int he library in March, but the April meeting will be at the community center.

Old Business
CPM provided a plant map from Carescape. The board would like to know where the larger, more costly items will be placed. Mr. Pittman wants the annual meeting notice to be sent to homeowners on March 5. He will provide new proxy forms to CPM. Mr. Radig reported that he has not been able to get a company interested in installing backflow cages. Carescape will charge $2100. It was decided that since our loss has been about $500/year this was not cost effective. The issue will not be pursued further at this time.

Addendum B to the management contract was unanimously approved by the board and signed by Mr. Pittman.

New Business
Carescape has requested an increase in their monthly fee to $2310 from $2100. This was agreed upon with the assurance that no further increases will be requested for at least one year.

Mr. Pittman proposed a violation and fine policy as follows:

First letter-fix for appeal before next inspection (10 days)
Second letter-fine is assessed.

Motion by Ms. Steele to approve this policy; second Mr. Radig. APPROVED

CPM presented annual tax returns and Corporation Commission papers for signature.

Adjournment
Meeting was adjourned at 9:00 pm.