Roundtree Ranch

September 22, 2004 Minutes -- Approved October 27, 2004

Nov 18, 2004

ROUNDTREE RANCH HOMEOWNERS ASSOCIATION
Board of Directors Meeting
September 22, 2004
Peoria Community Center


OPEN SESSION MINUTES


PRESENT
Robert Pittman, President
Susan Thomas, Secretary
Phyllis Steele, Member-at-Large
Mark Breinig, City Property Management

ABSENT
Michael Radig, Vice President
Nancy Nelson, Treasurer

CALL TO ORDER
Mr. Pittman called the meeting to order at 6:08 p.m.

HOMEOWNER FORUM
No homeowners were present.

REVIEW AND APPROVE MINUTES
Minutes of the July 2004 meeting were reviewed. MOTION for approval by Ms. Steele; second Ms. Thomas. APPROVED

Minutes of the August 2004 meeting were reviewed. MOTION for approval by Ms. Steele; second Ms. Thomas. APPROVED

Minutes of the special September 9, 2004 meeting regarding new HOA laws were reviewed. MOTION for approval by Ms. Thomas; second Ms. Steele. APPROVED

REVIEW AND APPROVE FINANCIALS
The financial records for June were reviewed. MOTION for approval by Ms. Thomas; second Ms. Steele. APPROVED.

OFFICER REPORTS
Ms Steele reported that the November and December meetings were scheduled near the holidays. It was voted to change the November meeting to November 17 and the December meeting to December 15.

The Board agreed that Carescape could overseed all the grass areas in Roundtree Ranch, if a watering schedule was approved by the Board prior to any changes.
The insurance check from American Family will be returned as insufficient. The current amount will barely cover the tree replacement and not much else.

Ms. Steele will have a rough draft of the RRHOA policies by the November meeting.

NEW BUSINESS

Mr. Pittman would like to institute a homeowner attendance prize of $25 per month. Final vote will be held at the October meeting.

Mr. Breinig prepared a rough draft of the 2005 budget. After some discussion several changes were made. A final vote on the 2005 budget will be conducted at the October meeting. The Board has also agreed to change from the quarterly coupon books to a quarterly statement sent to the homeowner.

ADJOURNMENT
Meeting was adjourned at 7:02 p.m.