Roundtree Ranch

October 27, 2004 Minutes -- Approved November 17, 2004

Nov 18, 2004

ROUNDTREE RANCH HOMEOWNERS ASSOCIATION
Board of Directors Meeting
October 27, 2004
Peoria Library


OPEN SESSION MINUTES


PRESENT
Robert Pittman, President
Michael Radig, Vice President
Nancy Nelson, Treasurer
Susan Thomas, Secretary
Phyllis Steele, Member-at-Large
Mark Breinig, City Property Management

CALL TO ORDER
Mr. Pittman called the meeting to order at 6:05 p.m.

HOMEOWNER FORUM
No homeowners were present.

REVIEW AND APPROVE MINUTES
Minutes of the September 2004 meeting were reviewed. MOTION for approval by Mr. Radig; second Ms. Steele. APPROVED

REVIEW AND APPROVE FINANCIALS
The financial records for September 2004 were reviewed. There was a question of what to do with the money in Retained Earnings. Mr. Breinig will look into some options. MOTION for approval by Ms. Thomas; second Ms. Steele. APPROVED.

OFFICER REPORTS
Ms Steele reported that the November and December meetings were scheduled near the holidays. It was voted to change the November meeting to November 17 and the December meeting to December 15.

Ms. Steele submitted her rough draft of all RRHOA policies. Mr. Pittman will review them.

Ms. Steele also reported that the wall bordering the retention area at 81st and Olive was separating. Mr. Breinig will get an estimate on repairs.

Ms. Nelson reported that there was an abandoned couch in the cul-d-sac on 82nd. Mr. Breinig will make sure that is gets removed.

Mr. Radig reported that Lot 59 has had an open architectural request for a long time. The Board agreed that the homeowner had until 1-1-05 to complete the construction for a $100 fine would be assessed. Mr. Radig and Mr. Breinig will work together to clean up the architectural report.

NEW BUSINESS

The Board agreed on a new policy that no refunds of any kind will be given by CPMC without Board approval. This includes refunds when homeowners over pay their dues.

Mr. Pittman would like to institute a homeowner attendance prize of $25 per month. The Board agreed to begin the Attendance Prize award. Ms. Steele abstained from voting. The Attendance Prize rules will be announced in the annual letter to the homeowners.

Several managers from the City of Peoria sanitation and recycling departments spoke to the Board on the City?’s policies, including the new recycling drop point in the RR city park.

The Board voted to raise monthly homeowner dues by $2. This would make the monthly dues $27. Mr. Breinig prepared a rough draft of the 2005 budget. After some discussion several changes were made. Motion to approve the amended 2005 budget by Mr. Radig; second Ms. Nelson. The Board was polled and the vote was unanimous.

The Board requested that Mr. Breinig solicit bids for a new landscape company. Any new contract will include that the landscape company is responsible for maintaining all the end cap walls and that the watering schedule will not be changed without approval of the landscape committee.

ADJOURNMENT
Meeting was adjourned at 7:28 p.m.