Roundtree Ranch

December 15, 2004 Minutes -- Approved January 26, 2005

Mar 24, 2005

ROUNDTREE RANCH HOMEOWNERS ASSOCIATION
Board of Directors Meeting
December 15, 2004
Peoria Community Center


OPEN SESSION MINUTES


PRESENT
Robert Pittman, President
Nancy Nelson, Treasurer
Susan Thomas, Secretary
Phyllis Steele, Member-at-Large
Mark Breinig, City Property Management

NOT PRESENT
Michael Radig, Vice President

CALL TO ORDER
Mr. Pittman called the meeting to order at 6:06 p.m.

HOMEOWNER FORUM
No homeowners were present.

REVIEW AND APPROVE MINUTES
Minutes of the November 2004 meeting were reviewed. MOTION for approval by Ms. Steele; second Ms. Nelson. APPROVED

REVIEW AND APPROVE FINANCIALS
The financial records for November 2004 were reviewed. There was a question about $303.89 in office supplies. Mr. Breinig will look into it. MOTION for approval by Ms. Thomas; second Ms. Steele. APPROVED.

OFFICER REPORTS

Landscaping company requests approval for crown thinning of trees in the Roundtree Ranch common areas. Carescape proposed that RRHOA could pay for crown thinning in 36 monthly installments. Item tabled until the January 2005 meeting.

Mr. Breinig reported that the wall on 81st Ave has been repaired. Also the couch has been removed from the cul-de-sac on 82nd Drive.

Mr. Breinig reported that the Board?’s insurance premiums will increase less than what was budgeted for 2005.
Bids from accounting firms were tabled until the January 2005 meeting.

Ms. Nelson reported that most skip tracers work with a law firm. Getting someone other than Ekmark?’s skip tracer to work with RRHOA might be difficult.

The Retained Earnings proposal and the Refund policy were both signed by the members of the Board. The Board also authorized Mr. Pittman to purchase a CD with the excess Retained Earnings.

Policy book rough draft was reviewed by Mr. Pittman. Mr. Steele will complete the policy book early in 2005.

NEW BUSINESS

It appears on the financial report that there are duplicate mailings to homeowners. RRHOA has charged for these duplicate mailings. Ms. Gorman from CPMC will look into the issue.

January meeting will be held at the Peoria Library on January 26, 2005. CPMC will advance a check to Ms. Steele for payment to the library.

ADJOURNMENT
Meeting was adjourned at 6:58 p.m.