Summer Wood Home Owners Association

November 2008 Annual Meeting Minutes

 

SWPOA, Inc.

Minutes of Board Meeting

December 9, 2008

Cindy Smith's House

Greer,SC

Meeting called to order by Cindy Smith at 7:26 P.M.

Quorum declared with 32 members.

Proof of Notice approved. 

 Minutes of October 2008 were read and approved by the Property owners.

 August Treasurer's Report read and approved by Board.

 I. President's Report

    A. Neighbor's Complaints: Reports continue to be voiced about unleashed dogs and damage to mailboxes..

    B. Covenant Vilolations: Above ground pools were discussed.Ballots to amend the Covenants and Restrictions concerning above ground pools were distributed. The vote for the amendment failed (30 yes/11 no; with 32 required for approval of amendment).

    C. Budget:

        1. Expenditures for 2008 were reported and discussed.

        2. Discussion as to whether we should have common area property surveyed at a estatiment of $700 ( per Cindy Smith's proposal) so that property lines (of common property at pond) can be made certain. No action taken.

        3. Annual Budget for 2009 presented for discussion with an annual Property Owners Assement recommended at $149. Ballots to approve the property owners' assement were distributed. 2009 Assements of $149 was approved unanimously to be due March 1, 2009.

    II.   Committee Reports

     A. Activities Committee: John Rideout provide an overview of community activities that were conducted as well as some proposed activities.

     B. Architectural Committee: No report.

     C. Finance Committee: Cindy Smith (acting treasurer) reported that an audit of financial records was conducted by Mary Beth Stemple, Kim Pedersoli, John Rideout and Deborah Farr. Mary Beth Stemple reported that the books were found to be in good order with no irregularities.

    D. Beautification Committee:Work on the lake/pond commons pathway was completed. At last year's meeting $7,080 was approved for the project. The project has cost so far $578.45 less than budgeted.

    E. Safety Committee: Deborah Farr reiterated the complaints reported above by Cindy Smith; announced her intentions to reinitiate a community/neighborhood watch program. 

III. Old Business.

      A. Status of Assessments collection for 2008.

          1. Five Lots referred to Attorney (in October Minutes) paid back dues through the Attorney.

          2. Lot 35, 109 Faulkner Circle, is before the Magistrates Court.

          3. Two lots remain unpaid and have leins placed against them - Lot47, 157 Faulkner Circle and Lot 43, 141 Faulkner Circle..

      B. Status of Vacant Board Member Positions: Mr Jeff Worsham, Mr Mick Purdy and Mary Beth Stemple volunteered to serve on the Board for 2009 and were elected by acclamation.

IV. Public Forum: No topics.

V. New Business: None.

VI. Next regular Board meeting to be held Tuesday, December 9, 7 p.m. at President's home.

Meeting Adjourned at 8:44 P.M.