Swan Lake Neighborhood Association

Swan Lake Neighborhood Association Bylaws

Swan Lake Neighborhood Association Bylaws

“First Amended Bylaws of the Swan Lake Neighborhood Association”

ARTICLE I. NAME AND PURPOSE

The name of the association shall be the “Swan Lake Neighborhood Association.”

The association will operate exclusively in an effort to maintain, protect, enhance and improve the quality of the neighborhood within the boundaries set forth in these bylaws.


ARTICLE II. BOUNDARIES

The area included in this association shall be bounded by Peoria Avenue on the West, 21st Street on the South, Utica Avenue on the East and 15th Street on the North.


ARTICLE III. MEMBERSHIP

Section 1. Membership Composition.
There shall be one class of membership. This membership shall be voting. Membership is open to any resident, property owner, business, school or church located within the designated boundaries. Interested parties residing outside the stated area shall be admitted as long as their objectives coincide with the objectives stated in Article I, upon a vote by the general membership or Executive Board.

Section 2. Dues.
Annual dues are recommended but not mandatory for all members.

Section 3. Annual Meetings.
An annual meeting of the members of the association shall be held on the first Tuesday in December of each year at seven (7:00) P.M., or at such other date and time as shall be designated by the Executive Board and stated in a notice of the meeting. Election of the association officers shall be held at the annual meeting.

Section 4. Special Meetings.
Special meetings may be called by the President, the Executive Board, or by a group of not less than twenty-five (25) association members in good standing.

Section 5. Notice of Meetings.
Notice of all meetings shall be posted throughout the neighborhood and/or published in the Swan Lake Neighborhood association newsletter stating the place, day, hour and subject of the meeting. This notice shall be given not less than five (5) days prior to the meeting.

Section 6. Voting.
At all meetings of members, each member in attendance shall be entitled to one vote.

Section 7. Quorum.
Twenty-five (25) members of the association shall constitute a quorum for the transaction of association business.


ARTICLE IV. EXECUTIVE BOARD

Section 1. Management and Composition.
The management of the affairs and business of the association shall be vested in an Executive Board consisting of a President, Vice-President, Secretary and Treasurer.

Section 2. Term and Qualifications.
Terms shall commence on January 1 of each year and shall be for one (1) year with an option to serve another consecutive term upon vote of the membership.

Section 3. Regular Meetings.
Regular meetings of the Executive Board shall be held monthly.

Section 4. Special Meetings.
Special meetings of the Executive Board may be called by or at the request of the President or any two committee or board members.

Section 5. Quorum.
A majority of the officers shall constitute a quorum.


ARTICLE V. OFFICERS

Section 1. Number.
The officers of the association shall be a President, Vice President, a Secretary and a Treasurer, each of whom shall be elected by the association members at the annual meeting. The Executive Board may appoint such other officers or assistance officers as it shall deem desirable, such officers to have authority and perform the duties prescribed by the Executive Board.

Section 2. Election and Term of Office.
The officers (President, Vice President, Secretary and Treasurer) of the association shall be elected annually by the association members at the regular annual meeting of the membership. If the election of the officers shall not be held at that meeting, the election of officers shall be held as soon thereafter as convenient. Each officer shall hold office unless removed, until his successor has been duly elected.

Section 3. Removal.
Any officer elected by the membership may be removed by petition signed by no less than 50 members of the association or a majority vote of the Executive Board whenever, in their judgment, the best interests of the association would be served thereby.

Section 4. Vacancies.
A vacancy in any office because of death, registration, removal or otherwise may be filled by the Executive Board for the unexpired portion of the term.

Section 5. President.
The President shall be the Chief Executive Officer of the association and shall carry into effect all directions and resolutions of the Executive Board. The President shall preside at all meetings of the general membership and the Executive Board. The President shall, unless the Board otherwise provides, be an ex-officio member of all committees and shall have such other or further duties and authority as may be prescribed by the Executive Board.

Section 6. Vice President.
In absence of the President or in the event of his inability or refusal to act, the Vice President shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Vice President shall perform such other duties as may be assigned to him or her by the President or by the Executive Board.

Section 7. Secretary.
The Secretary shall keep the minutes of the meetings of the members and the Executive Board, see that all notices are duly given in accordance with the provisions of these bylaws, be custodian of the association records and in general perform all duties incident to the office of Secretary and such other duties as may be assigned by the President or Executive Board.

Section 8. Treasurer.
The Treasurer shall have charge and custody of, and be responsible for all funds and securities of the association, receive and give receipts for monies due and payable to the association from any source whatsoever, and deposit all such monies in the name of the association in such banks, trust companies or other depositories as shall be selected in accordance with the provisions of Article VII of these bylaws; and in general perform all duties incident to the office of treasurer and such other duties as may be assigned to him or her by the President or by the Executive Board.


ARTICLE VI. COMMITTEES

Section 1. Term.
Composition and Qualification. The President, with approval from the Board, may create committees and shall appoint committee chairs for the association, each of whom shall serve at the pleasure of the Board and shall exercise such powers, have and perform such duties as shall be determined by the Executive Board or by the President with the approval of the Executive Board. At the minimum, the President shall establish the following committees: (i) Newsletter, (ii) Historic Preservation, (iii) Zoning, and (iv) Nominating. Each committee member shall be approved by the Board.

Section 2. Reporting.
All committees shall report directly to the Executive Board.

Section 3. Newsletter Committee.
The newsletter editor shall serve as chair of the newsletter committee and shall be responsible for the publication of the association newsletter as approved by the Executive Board.

Section 4. Historic Preservation Committee.
The chair of the historic preservation committee shall serve as the association representative for the Tulsa Preservation Commission Certificate of Appropriateness Sub-Committee. This committee shall be responsible for matters concerning historic preservation guidelines.

Section 5. Zoning Committee.
The zoning committee shall be responsible for communication with the City and the Executive Board regarding all zoning matters that impact the neighborhood directly or indirectly.

Section 6. Nominating Committee.
Not lather than two (2) months prior to the annual meeting, the President shall create and appoint, with the approval of the Executive Board, a nominating committee to nominate a slate of officers for the following calendar year. Additional nominations may be received at any time up until the time of voting.


ARTICLE VII. CONTRACTS, CHECKS, DEPOSITS AND FUNDS

Section 1. Contracts.
The Executive Board may authorize any officer or officers, agent or agents of the association, in addition to the officers so authorized by these bylaws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the association, and such authority may be general or confined to specific instances.

Section 2. Checks, Drafts, etc.
All checks, drafts and other orders for the payment of money, notes or other evidence of indebtedness issued in the name of the association, shall require the signature of two (2) officers in order to authorize any disbursements from the association funds.

Section 3. Deposits.
All funds of the association shall be deposited to the credit of the association in such banks, trust companies, or other depositories as the Executive Board may select.

Section 4. Gifts.
The Executive Board may accept, on behalf of the association, any contribution, gift or bequest for the general purpose or for any special purpose of the association.


ARTICLE VIII. BOOKS AND RECORDS

The association shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its Executive Board and shall keep a record giving the names and addresses of its officers. All books and records shall be subject to audio at the direction of the Executive Board.


ARTICLE IX. AMENDMENT TO BYLAWS

These bylaws may be altered, amended or repealed and new bylaws may be adopted by the membership at any regular or special meeting of the membership as long as the meeting notice contained an explanation of the proposed change.

(Editors Note: The above bylaws are copied from the SLNA Excutive Board, 1997).

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