Ventura Homeowners' Association

B O D MONTHLY MEETING MINUTES

February 26, 2003

Directors Present: Gilbert Perez, President
Rosalie Martinez, Vice-President
Jerry Lively, Treasurer
Ted Manganello, Secretary
Michael Maloney, Director

Also Present:
Randy Blackburn, Manager
Diane Wallen, Admin. Asst.


Directors Absent: None

Residents Present: 4
Leo Martinez, Pete Morrison, Cathy Oakley, Yvonne Rex.

Speakers Present: None

I. CALL TO ORDER: With a quorum present, the meeting was called to order at 6:37 p.m. by Gilbert Perez, President, in the Ventura Homeowners’ Association Community Center.

II. RESIDENT FORUM: Residents discussed the possibility of having a street sweeper clean the community streets.

III. APPROVAL OF PREVIOUS MEETING MINUTES (TAB 1): There were no corrections to the minutes dated January 22, 2002. Motion was made to approve the minutes of January 22, 2002. Motion seconded. Motion carried.


IV. FINANCIAL INFORMATION: Motion made to accept Financial Report as submitted by Association Manager, Randy Blackburn. Motion seconded. Motion carried.

V. COMMITTEES:

A. Civic Affairs: Yvonne Rex, Chairperson, discussed the upcoming Easter Egg Hunt, scheduled for April 19 at 10:00 a.m., rain date Sunday, April 20, at 3:00 p.m. Ms. Rex also discussed the Spring Community Cleanup and Yard Sale, dates and times to be determined.

B. Editorial: No Report

C. Web Page: Pete Morrison, Chairperson, reiterated the need for suggestions from the Board on web page format and content.

VI. MANAGEMENT REPORT (TAB 4): Mr. Blackburn submitted the Management Report for January.

VII. UNFINISHED BUSINESS:

A. Approval of First Revised By-laws: Board will continue to review the revision and bring to the March Board meeting for discussion.

B. Modifications to Pool Area – Bathroom and Sidewalks:

1. Bathrooms: Bids for the bathroom modifications were discussed. Motion made to accept bid from M & M Partners, as presented, at a cost of $1,516.26, for modifications to the pool bathroom. Motion seconded. Motion carried. (Resolution # 03-02-02):

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2. Sidewalks: Motion made to submit an application for CBDG grant in the amount of $3,920.00 for sidewalks and $600.00 for the gate. The Association would be notified whether grant was approved by the end April 2003. Motion seconded. Motion carried. (Resolution # 03-02-03):

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C. Bids For Parking Lot Repaving: Mr. Blackburn will try to contact the company who will be repaving Elm Trail and solicit a bid from them. Board will be updated as information becomes available.

D. Funds for Security: Mr. Blackburn advised the Board that there is approximately $8,600.00 in the Facilities Improvement Fund that could be used to hire off-duty Constables to provide community security patrols. Mr. Blackburn also suggested the possibility of coordinating patrols with the Meadowbrook subdivision which might lower the cost to each community. Motion made to solicit options and costs involved to hire off-duty Constables to provide community patrols. Motion seconded. Motion carries. (Resolution # 03-02-04).

VIII: NEW BUSINESS:

A. Pool Fence: No action. Mr. Blackburn advised the Board that the fence is due for replacement under the Reserve Study in 2004.

IX. EXECUTIVE SESSION: Attached

XI. NEXT MEETING: The next meeting will be held on Wednesday, March 26, 2003.

XII. ADJOURNMENT: President declared meeting adjourned at 8:19 p.m.

January 22, 2003

Directors Present:
Gilbert Perez, President
Rosalie Martinez, Vice-President
Ted Manganello, Secretary
Jerry Lively, Treasurer
Michael Maloney, Director

Also Present:
Randy Blackburn, Manager
Diane Wallen, Admin. Asst.


Directors Absent: None


Residents Present: 6
Jeanette Karpan, Phyllis Lively, Leo Martinez, Catherine Oakley, Dan Smitley, Billy Williams.

Speakers Present: Sergeant Brian Kempter, Bexar County Constable’s Office, Precinct 4. Sergeant Kempter spoke to the Board and residents regarding hiring off-duty constables to patrol the subdivision. A question and answer session followed the presentation.

I. CALL TO ORDER: With a quorum present, the meeting was called to order at 6:30 p.m. by Gilbert Perez, President, in the Ventura Homeowners’ Association Community Center.

II. RESIDENT FORUM: Residents discussed January 15, 2003 Town Hall Meeting, recycling in the subdivision, goals and priorities for the Association, and the Directors answered questions.

III. APPROVAL OF PREVIOUS MEETING MINUTES (TAB 1): There were no corrections to the minutes dated December 18, 2002. Motion was made to approve the minutes of December 18, 2002. Motion seconded. Motion carried.


IV. FINANCIAL INFORMATION: Motion made to accept Financial Report as submitted by Association Manager, Randy Blackburn. Motion seconded. Motion carried. Mr. Blackburn will research options for moving funds from Fidelity and USAA accounts to accounts which are FDIC insured. Further communication on this matter will be via e-mail.

V. COMMITTEES:

A. Civic Affairs: No Report

B. Editorial: No Report

C. Web Page: No Report

VI. MANAGEMENT REPORT (TAB 4): Mr. Blackburn submitted the Management Report for November.

VII. UNFINISHED BUSINESS:

A. Modification to Pool Area: Mr. Blackburn will continue to seek bids for parking lot resurfacing, and pool modifications.

VIII: NEW BUSINESS:

A. CAI Motion made to rescind Resolution # 02-11-08, Non-renewal of CAI membership. Motion seconded. Motion failed by a vote of 2 in favor, 3 opposed.

B. CONEN: Motion made to join CONEN. Motion seconded. Motion carried with 3 in favor, 1 opposed, and 1 abstained. (Resolution # 03-01-01)

C. Use of Community Center: Motion made to allow non-profit groups who have a stake in the community, ones who benefit the community, or groups to which the Association has membership, to have use of the community center at no charge. Motion amended to allow CONEN and ESD use of the community center at no charge. Motion seconded. Motion carried. (Resolution # 03-01-02)

D. ABC Class for Board Member: Motion made to approve the cost of $60.00 for Board member Ted Manganello to attend ABC class. Motion seconded. Motion carried with 4 in favor, 1 abstained. (Resolution # 03-01-03)

E. Dreamweaver Class for Administrative Assistant/Editor: Motion made to approve the cost of $59.00 for Administrative Assistant/Editor, Diane Wallen, to attend an online class for Dreamweaver 4. Motion seconded. Motion carried.
(Resolution # 03-01-04)

IX. EXECUTIVE SESSION: Attached

X. NEXT MEETING: The next meeting will be held on Wednesday, February 26, 2003.

XI. ADJOURNMENT: President declared meeting adjourned at 8:33 p.m.

December 18, 2002

Directors Present:
Gilbert Perez,
President
Rosalie Martinez, Vice-President
Jerry Lively, Treasurer


Also Present:
Randy Blackburn, Manager
Diane Wallen, Admin. Asst.

Directors Absent:
Ted Manganello, Secretary
Michael Maloney, Member-at-Large

Residents Present: 12
Laura and Tim Baisden, Lottie Chalmers, Jeanette Karpan, Phyllis Lively, Kathie Maloney, David Morriss, Catherine Oakley, Roosevelt Salters, Mike Siebert, Lorenzo Taylor, Billy Williams.

Speakers Present: 0

I. CALL TO ORDER: With a quorum present, the meeting was called to order at 6:35 p.m. by Gilbert Perez, President, in the Ventura Homeowners’ Association Community Center.

II. RESIDENT FORUM: Residents discussed CAI membership, purchase of digital camera, paid web site versus free site, CONEN, and standing water in easement areas. A copy of answers to a list of homeowner questions was passed out to residents in attendance.

III. APPROVAL OF PREVIOUS MEETING MINUTES (TAB 1): There were no corrections to the minutes dated November 20, 2002. Motion was made to approve the minutes of November 20, 2002. Motion seconded. Motion carried.

IV. FINANCIAL INFORMATION: Motion made to accept Financial Report as submitted by Association Manager, Randy Blackburn. Motion seconded. Motion carried.

V. COMMITTEES:

A. Civic Affairs: No Report.

B. Editorial: No Report.

C. Web Page: No Report

VI. MANAGEMENT REPORT (TAB 4): Mr. Blackburn submitted the Management Report for November. He advised the Board of a new committee being formed by Spring Meadows Elementary School, Campus Site-based Decision-making Committee. This committee has invited Mr. Blackburn to participate as a representative of the Association. The Beech Trail entrance is back to normal with new lights and water lines repaired. The Elm Trail entrance will require estimates to submit to the insurance company due to the accident.

VII. UNFINISHED BUSINESS:

A. Modification to Pool Area: To be discussed in the January 2003 BOD meeting.

B. Pool Pump Room: Motion made to accept contract from Interpool, Inc., as presented, to remove and replace existing filters and pumps. (Resolution # 02-12-01).

C. Revised Assessment Collection Procedures: Motion made to accept Revised Assessment Collection Procedures as written. Motion seconded. Motion carried (Resolution # 02-12-02)

VIII: NEW BUSINESS:

A. Resolution to Send Revised Bylaws to Association Attorney for Review: Motion made to send revised Bylaws to the Association attorney for review. Motion seconded. Motion carried. (Resolution # 02-12-03)

B. Christmas Lighting Contest: Motion made, seconded and approved via email to allocate $500.00 for the VHA 2002 Christmas Lighting Contest.
(Resolution # 02-12-04)

C. Surety Signature Cards: Motion made to retain Michael Maloney on Association signature cards at Surety Bank. Motion seconded. Motion carried. (Resolution # 02-12-05)

IX. EXECUTIVE SESSION: Attached

X. NEXT MEETING: The next meeting will be held on Wednesday, January 22, 2003.

XI. ADJOURNMENT: President declared meeting adjourned at 8:45 p.m.