Villa Marbella Homeowners Association

November 2003 Minutes

Minutes of Meeting of November 2003

MINUTES OF VILLA MARBELLA MONTHLY H.O.A. MEETING OF NOVEMBER 6, 2003

(The monthly meeting of the Villa Marbella Homeowners' Association Board of Directors was called to order about 7:05pm Thursday November 6th, 2003, by Lana Ivascu, in A-211 (Lana Ivascu’s condo)).

In Attendance:
Lana Ivascu, 2nd V.P.
Bert Donaldson, Secr.
Brian Rothchild, Treasurer
Emily Rothchild
Dan Little, Manager
Stuart Bloom
Edith Donaldson
Mary Bloom

Minutes. (Note: Minutes of the October 2, 2003, meeting were mailed to owners about October 26th. In mid-November, annual Notices were mailed to all owners. The Notices included, Alternate Dispute Resolution Summary, Insurance Notification, Delinquent Assessments Collection Policy, Reserve Funding Summary, Year 2004 Budget (which was approved by MOTION 9-4-03), and Notice of Increase in Monthly Dues (to $175 on Jan. 1, 2004) and Special Assessment (of $20; see “Special Assessment” below).)

Homeowners Session: Stuart & Mary Bloom (B-110) reported odors from their drain. A MOTION promptly passed to clean out suspect drains, in addition to a previously-authorized storm drain cleanout. (NOTE: After the meeting it was discovered that one or more 1st floor residents between B-108 to B-114 have been draining their washing machines into storm drains (and/or letting the water flow wherever it may flow), a violation of environmental control ordinances and laws. Such activities will be referred to applicable governmental authorities and owners will be charged for any cleanup costs that the HOA incurs.) For the second month in a row Stuart & Mary Bloom objected that another name of a person in B-110 associated with monetary penalties was revealed; this time it was a name in the October minutes.

Financial Report:
1) Financial Summary: (taken from financial statements)
Money in Bank Accounts 9/30: $177,664*
Money in Bank Accounts 10/31: $161,168*
Decrease: $16,496

* preliminary figures
Payments During October 2003: (totaling $19,883):
Administration: $900 Insurance: $1129
Water & Sewer: $3078 Gas & Electricity: $2375
Services (a grouping of the following usually-fixed-fee HOA service expenses: Trash, Janitors, Pool Service, Elevator, Pest Control, Gardening, Inspection, Gate Phone): $2614
Maintenance & Supplies (non-routine repairs & maintenance, and supplies): $747 Painting (partial): $9040
2) Status of Delinquent Accounts. A lien is on an A-Bldg condo which is now about $800 delinquent. Several units were about $200 delinquent.
3) Work Authorizations #874-#879 discussed. (Note: #867-#873 were discussed in October meeting.) Several Fire Department inspection write-ups are also being worked, such as repairing trash chute closures.
4) Vandalism Special Assessment. Some vandalism was reported. Surveillance cameras were discussed again. (Note: A Special Assessment roughly equal to 2003 vandalism repair costs was previously approved. The Board hoped to raise awareness and improve reporting of people seen causing vandalism.)

New Business: Power Washing of Driveway was discussed. Lana Ivascu, who is also head of the Landscape & Architecture Committee, thought the patterned concrete in the driveway is too dirty.

Continuing Activities:
1) Exterior Painting. Monroe and Sons has largely completed the painting project, which was to repaint most HOA exteriors, except the stucco. The Manager and Board agreed to request again that owners and residents report any problems with the painting within the month. Replacement of awnings and siding boards with old termite damage was discussed again. (Note: Paint colors are Dunn Edwards’ #3111 Ancient Sea on the railings and Dunn Edwards’ #3208 Congo on the siding and carports. The stucco retains its 1993 “Palm Springs” color.). A MOTION passed to paint the edge of the carport roof white as a means of improving carport roof visibility to truck drivers. Carport roof repair is needed, too.
2) Telephone Entry Systems. Proposals for new telephone entry systems for the buildings were discussed again. The differences, such as costs and warranties, were displayed in a chart. In the end, a MOTION passed approving purchase of Linear AE-500s from House of Automation. The House of Automation will also install the telephone entry systems. (Note: Owners responded to a questionnaire early in the year, and preferred getting telephone entry systems. The systems will replace the largely-inoperative door entry intercom systems.)
3) U.S. MAIL drop boxes for outgoing mail were installed in the “lobbies” about a week prior to the meeting.

Adjourn. The meeting was adjourned about 8:15pm.

(signed)
Lana Ivascu, 2nd Vice President

(signed 11-23-03)
Bert Donaldson, Secretary

NOTE: Upcoming meetings: Thursday Dec. 4th in B205 at 7pm, Friday Jan. 9th 6pm in A-211, and Monday Feb 2nd in B-205 at 7pm .

HOA POINTS OF CONTACT:
Manager: Dan Little, 619-298-9973
2nd Vice Pres., Lana Ivascu, 619-223-6569
Secretary: Bert Donaldson, 619-224-3095

MANAGEMENT: Little & Sons Property Management, 411 Camino del Rio, South, Suite 201, San Diego CA 92108. 619-298-9973
MANAGER'S E-MAIL: dglittle@littleandsons.com