Villa Marbella Homeowners Association

March 2003 Minutes

Minutes of Meeting of March 2003

MINUTES OF VILLA MARBELLA MONTHLY H.O.A. MEETING OF MARCH 6, 2003

(The monthly meeting of the Villa Marbella Homeowners' Association Board of Directors was called to order about 7:00pm Thursday March 6th, 2003, in B-205 (Bert Donaldson's condo)).

In Attendance:
Lana Ivascu, 2nd V.P.
Edith Donaldson
Bert Donaldson, Secretary
Dan Little, Manager
Nei Dalben
Michelle Melvin
Warren Riley
Brian Rothchild

Minutes. (Note: Minutes of the February 6th monthly meeting were mailed to owners about February 26th.)

Homeowners’ Session:
1) Lights Out. A carport light and the spa light were reported to be out. Emergency lights were discussed; when power goes out, there are battery operated stairwell emergency lights. The “routine expenses” list should be expanded to include replacement or repair of parking lot lights and emergency lights.
2) Pool Service. Some problems with pool service were mentioned, and a letter should be written regarding them.
3) Bike Rack. Nei Dalben suggested getting a bike rack to hold bikes that are left here & there. He can research options and costs. A bike was reportedly stolen recently from an open patio.
4) Garden Windows. Several garden windows remain to be securely attached to the buildings.
5) Increased Towing. An owner was concerned about possibility of towing cars that should not be towed. Various details regarding the increased towing need to be worked out first, including possibility of getting parking decals for residents.
6) Flowers in Planter Box. Michelle Melvin was given “OK” to put plants in the planter box by spot 54.
7) Surveillance Cameras were discussed.

Financial Report:
1) Financial Summary: (taken from financial statements)
Money in Bank Accounts* 1/31: $155,684
Money in Bank Accounts 2/28: $161,261
Increase: $5,577
(* Note: “Money in Bank Accounts” for previous month (1/31 in this case) will be as reported in previous minutes even though minor corrections are often made after the initial report.)
Payments During Feb 2003: (totaling $11,588):
Administration: $900 Insurance: $1174
Water & Sewer: $2238 Gas & Electricity $2620
Services (a grouping of the following usually-fixed-fee HOA service expenses: Trash, Janitors, Pool Service, Elevator, Pest Control, Gardening, Inspection, Gate Phone): $3059
Maintenance & Supplies (non-routine repairs & maintenance, and supplies): $564 Elevator Permits $220 .
2) Status of Delinquent Accounts. No liens were in place, but four delinquencies of about $400 each were being sent to the attorney for the collection and lien process. Charges to owners with delinquent accounts went up a few months ago after the Board approved having an attorney handle more of the case processing. Other delinquencies were discussed.

Continuing Activities:
1) Exterior Painting. The painting “specification” was revised, but several things were missing that painters probably need to provide estimates. Items that need definition include (a) what will be painted and options, (b) colors, and (c) time limits in which to do the painting. The manager said he’ll cite some of those items in his cover letter. There was a long discussion about pro’s & con’s regarding carport roof painting, mostly regarding different color on top vs. the underside of the roof. General consensus was to paint the carport roofs a tan color. The wood now painted teal will be repainted to match the awnings.
2) Awnings. Results of the “Awning Questionnaire” were 10 for changing all awnings, and 22 for changing only awnings facing parking lot. Regarding awning colors, 9 said “change color”, 17 said “keep teal”, and 6 didn’t care. After a long discussion, agreement was reached to change to big awnings facing the parking lot, probably to a dark blue color.
3) Building Intercoms. The results of the “Intercom Questionnaire”: 18 for new telephone entry systems, 6 for repairing the existing buzzer systems, and 8 didn’t care. So, a new system will be approved.
4) Gates for Water Heater Access. There were no objections to the motion of February 6th which OK’d installation of access gates. Several details need to be worked out prior to gate installation, however.

Adjournment. The meeting was adjourned about 8:15pm.

(signed)
Lana Ivascu, 2nd Vice President

(signed 4-15-03)
Bert Donaldson, Secretary

NOTE: Upcoming meetings: Thursday May 8th at 7pm in A-211. Thursday June 5th at 7pm in B-205, and Thursday July 10th at 7pm in A-211.

HOA POINTS OF CONTACT:
Manager: Dan Little, 619-298-9973
2nd Vice Pres., Lana Ivascu, 619-223-6569
Secretary: Bert Donaldson, 619-224-3095

MANAGEMENT: Little & Sons Property Management, 411 Camino del Rio, South, Suite 201, San Diego CA 92108. 619-298-9973
MANAGER'S E-MAIL: dglittle@littleandsons.com