Villa Marbella Homeowners Association

May 2003 Minutes

Minutes of Meeting of May 2003

MINUTES OF VILLA MARBELLA MONTHLY H.O.A. MEETING
OF MAY 8, 2003

(The monthly meeting of the Villa Marbella Homeowners' Association Board of Directors was called to order about 7:00pm Thursday MaY 8th, 2003, in B-205 (Bert Donaldson's condo)).

In Attendance:
Chuy Ma, President
Brian Rothchild
Lana Ivascu, 2nd V.P.
Edith Donaldson
Bert Donaldson, Secretary
Dan Little, Manager
John & Jessica Alexander
Catalina Bleuer
Veronica Cushman

Minutes. (Note: Minutes of the April 19, 2003, Annual meeting were mailed to owners about May 26th.)

Financial Report:
1) Financial Summary: (taken from financial statements)
Money in Bank Accounts 3/31: $167,166
Money in Bank Accounts 4/30: $166,335
Decrease: $831
Payments During April 2003: (totaling $14,875):
Administration: $1065 Insurance: $1180
Water & Sewer: $2154 Gas & Electricity $2707
Services (a grouping of the following usually-fixed-fee HOA service expenses: Trash, Janitors, Pool Service, Elevator, Pest Control, Gardening, Inspection, Gate Phone): $4305
Maintenance & Supplies (non-routine repairs & maintenance, and supplies): $3152 Legal $312 .
2) Status of Delinquent Accounts. A lien was placed on an A-Building condo which is about $600 delinquent. Paperwork on two other A-Building condos, both about $600 delinquent, was sent to the attorney for the collection and lien process. Charges to owners with delinquent accounts went up a few months ago after the Board approved having an attorney handle more of the case processing. Other delinquencies were discussed.

Continuing Activities:
1) Exterior Painting. Bids were solicited from four contractors, but no word has been received from them yet. A sample of the new color should be painted somewhere.
2) Awnings over main entrances will be replaced after the painting is done.
3) Building Intercoms. The details for the new telephone entry systems need to be worked out.
4) Increased Towing agreement with Western Towing is being finalized. Placards for service vehicles and decals for resident vehicles may be among things needed.
5) Gates In Fences. HOA plans regarding access to water shut-off and heaters behind the A-Building were upset by property management of PetsMart attempting to put up a chain link fence behind the A-Building. Apparently they are upset that Villa Marbella people may be going over our fence into PetsMart lot.

New Business:
1) Elevator Work. A state inspector ordered changes in ceiling materials in elevators, and buying fire resistant ceiling plastic was approved by MOTION. Removal of some graffiti in A-Bldg elevator was approved by MOTION. B-Bldg elevator randomly stops between floors, and should be fixed.
2) Door Repairs. The main (lobby) entrances of both buildings don’t close right, and options were discussed. A MOTION passed to repair the existing doors while considering other options.
3) Drain Leakage repair was approved by MOTION. (A drain pipe inside a hallway wall near B210 was broken. This is one of the “Routine Expenses” not requiring further Board approval per December 3rd minutes, although the cost is listed under “non-routine repairs”. Combining items from Dec 3rd, Feb 6th, and Mar 6th minutes, the “routine expenses” list is: Approved Services (janitorial, trash, pool service, elevator, pest control, gardening (landscaping), inspection, and gate phone), Utilities (water & sewer, and gas & electricity), Management, Insurance, Taxes, Fire Alarm & Extinguisher Inspections, Pool Inspection & Permits, Elevator Inspection & Permits, Trash Chute Clean-out every 6 months, Door & Lock Repairs, intermittent Drain Leaks, replacement of damaged Spa Covers and burned out Pool & Spa Lights, and repair or replacement of Parking Lot Lights and Stairwell Emergency Lights.)
4) A201 Vent. After much discussion and review of plans, A-201 was given approval by MOTION to cut a hole for a minimally visible vent for the condo’s dryer. Agreement was signed that A201 will pay for any costs associated with vent’s existence.
5) Pool Work. Replacement of damaged filters had been approved between meetings. Repair of a water circulation problem was OK’d by MOTION.

Executive Session considered and approved by MOTION five monetary penalties for damages, parking violations, and lack of window maintenance.

Adjournment. The meeting was adjourned about 8:45pm.

(signed)
Lana Ivascu, 2nd Vice President


(signed 5-26-03)
Bert Donaldson, Secretary

NOTE: Upcoming meetings: Thursday June 5th at 7pm in A-211, Thursday July 3rd at 7pm in B-205, and Thursday August 7th at 7pm in A-211.

HOA POINTS OF CONTACT:
Manager: Dan Little, 619-298-9973
2nd Vice Pres., Lana Ivascu, 619-223-6569
Secretary: Bert Donaldson, 619-224-3095

MANAGEMENT: Little & Sons Property Management, 411 Camino del Rio, South, Suite 201, San Diego CA 92108. 619-298-9973
MANAGER'S E-MAIL: dglittle@littleandsons.com