Villa Marbella Homeowners Association

February 2003 Minutes

Minutes of Meeting of February 2003

MINUTES OF VILLA MARBELLA MONTHLY H.O.A. MEETING OF FEBRUARY 6, 2003

(The monthly meeting of the Villa Marbella Homeowners' Association Board of Directors was called to order about 7:00pm Thursday February 6th, 2003, in A-211 (Lana Ivascu's condo)).

In Attendance:
Chuy Ma, President
Edith Donaldson
Gabe Schmera, Vice Pres.
Dan Little, Manager
Lana Ivascu, 2nd V. P.
James Jenkins
Bert Donaldson, Secretary

Minutes. (Note: Minutes of the January 9th monthly meeting were mailed to owners about January 28th, along with two Notices, “Access to Water Heaters & Water Shut-Off Valves” and “Increased Towing”, and two Questionnaires, “Awnings” and “Building Intercoms”.)

Financial Report:
1) Financial Summary: (taken from financial statements)
Money in Bank Accounts 12/31: $151,174
Money in Bank Accounts 1 /31: $155,684
Increase: $4,510
Payments During Jan 2003: (totaling $11,588):
Administration: $916 Insurance: $1174
Water & Sewer: $2660 Gas & Electricity $2447
Services (a grouping of the following usually-fixed-fee HOA service expenses: Trash, Janitors, Pool Service, Elevator, Pest Control, Gardening, Inspection, Gate Phone): $3814
Maintenance & Supplies (non-routine repairs & maintenance, and supplies): $577
An objection to the high cost of trash service ($736/month) led to an offer by the Manager to solicit new bids for trash service.
2) Status of Delinquent Accounts. A lien was in place on an A Bldg condo which was delinquent by about $1200, but the owner paid in full, so the lien is being lifted. Delinquencies on two B-Bldg condos were paid. Other delinquencies and lien procedures were discussed.

Continuing Activities:
1) Exterior Wood Painting. The draft painting specifications should be corrected in a week or two, and then they can go out for bids. If carports will be painted, the carports may need to be repaired. Carport roof repairs, in about four areas, might take several months, so the consensus was to repair them after the buildings are painted.
2) Awnings. The early returns of the “Awning Questionnaire”, mailed out with the billings a few days earlier, were briefly reviewed. In the questionnaire, owners were asked if all awnings, or just the big ones in the parking lot, should be replaced. And, they were asked preferences regarding color. Board members preferred to wait until the March meeting for further consideration of the awning matter. The one torn awning on B-Bldg, which inspired action on awning replacement, had recently been removed by Stark Manufacturing for $120.
3) Building Intercoms. There was a brief review of initial responses to the questionnaire which asked owners’ preferences regarding the existing buzzer intercom system vs. a proposed new telephone entry system. (Secretary’s note: More responses were reviewed at the March 6th meeting.)
4) Small Claims Court did not reverse its previous decision that Villa Marbella HOA should pay a disputed $2000 bill with ProTec, even though Lana Ivascu and Dan Little spent a morning in the court trying to get the decision reversed. So, that bill will be paid.
5) Water Heater Access Notice (OK’d per Jan 9th minutes) was discussed in detail, along with problems that led to the Notice. One point of discussion was that owners would now have a way to get to the water shut off valves even if the condos with the valves don’t offer access. A MOTION passed approving work to make locking access gates, assuming no objections at the March 6th meeting.

New Business:
1) Routine Expenses. Routine expenses were defined as those which require no Board approval prior to their authorization or payment. After discussion, a MOTION passed to add replacement of damaged spa covers, and burned out pool and spa lights to the list of routine expenses. (reference previous list in minutes of Dec. 5th) There was discussion about the pool and spa expenses.
2) Bank Signatures. All 5 Board members were approved to sign for banking and savings account activity (e.g., checks) by a MOTION, which also approved applicable bank certificates.
3) Increased Towing and agreement with Western Towing were approved by MOTION. Incidental expenses for other signs and striping were authorized. A notice about towing had been sent to owners.

Adjournment. The meeting was adjourned about 8:15pm.

(signed on March 10, 2003)
Lana Ivascu, 2nd Vice President


(signed on March 10, 2003)
Bert Donaldson, Secretary

NOTE: Upcoming meetings: Saturday April 19th, 10am in Sizzler for the Annual Meeting. Thursday May 8th at 7pm in A-211. Thursday June 5th at 7pm in B-205.

HOA POINTS OF CONTACT:
Manager: Dan Little, 619-298-9973
2nd Vice Pres., Lana Ivascu, 619-223-6569
Secretary: Bert Donaldson, 619-224-3095

MANAGEMENT: Little & Sons Property Management, 411 Camino del Rio, South, Suite 201, San Diego CA 92108. 619-298-9973
MANAGER'S E-MAIL: dglittle@littleandsons.com