Villa Marbella Homeowners Association

March 2001 Minutes

Minutes of Meeting of March 2001

MINUTES OF VILLA MARBELLA MONTHLY H.O.A. MEETING MARCH 26, 2001

(The monthly meeting of the Villa Marbella Homeowners' Association Board of Directors was called to order at 7:00pm Thursday March 26TH 2001, in B-205 (Bert Donaldson's' condo)).

In Attendance:
Gabe Schmera, 2nd V. P.
Dan Little, Manager
Dan Divine, Treasurer
Maria Cinti
Bert Donaldson, Secretary
Edith Donaldson
Lana Ivascu
Tim Gardner
Harry Patel

Minutes. (Note: Minutes of the February 22nd meeting were mailed to owners about March 26th.)

Homeowners' Session:
1) Patio Concrete. Tim Gardner, relatively new owner of A-106 asked permission to cover his patio with concrete. The Board thanked him for asking and said "OK" as long as he signs acknowledgement of responsibility for any additional maintenance.
2) Parking Lot Problems. Cars are too often left in the fire lanes, sometimes even in the turn at the end of the lot. Towing options were discussed.
3) Homeless People were in PetsMart's Dump-ster; the Police didn't come, so people are invited to complain to PetsMart manager (at 523-4177).
4) Trees. Some dead trees should be replaced.

Financial Report:
1) Financial Summary: (taken from financial statements)
Money in Bank Accounts 1/31: $119,729
Money in Bank Accounts 2/28: $116,295
Decrease: $3,434
Payments During February: (totaling $16,821):
Administration: $950
Insurance: $837
Sewer & Water: $3816
Gas & Electricity $3404
Services (a grouping of the following fixed-fee HOA service expenses: Trash, Janitors, Pool Service, Elevator, Pest Control, Gardening, Inspection, Gate Phone): $3227
Maintenance & Supplies (non-routine repairs & maintenance, and supplies): $2587
Fumigation $2000

The cost of gas and electricity was about $2000 more than the previous month, mostly because the energy credit of previous months is ending. This month's cost was about $1000 over the budget.

2) Drain Leak Repair was another $1000+ expense last month. A drain serving B101-201-301 broke leaking into B101's kitchen cabinet area by the sink.
3) Status of Delinquent Accounts. One lien is in place, but this month it's on a different condo than last month. The A-Bldg condo that was about $1500 delinquent paid the debt & legal fees in full. The new lien is on a B-Bldg condo which is about $900 delinquent. The owner of another condo which is about $700 delinquent filed for bankruptcy. A third B-Bldg condo, about $500 delinquent, will have a lien placed on it. The status of other delinquencies was discussed.
4) Hallway Lighting Reduction was discussed again.
5) Work Authorizations: #779 was to repair the fence behind A-108, which was damaged by vandals. #780 was to repair the entry door near the pool.

Old Business: Garden Window Inspections.
1) Budget & Finance Committee held its 1st ever meeting on March 18th about the windows, and its recommendations were read & discussed:
(a) Owners repair deteriorating bottom boards in windows, at their expense. (b) HOA should identify one window most in need of repair (sagging from bldg), repair it for info for others' repair. Method of determining which of all windows that need repair is up to Board, but lowest cost inspection is preferred. (c) Notify all condos with suspect windows that their windows need repair, & provide "HOA's" recommendation regarding repair. Owner must repair at their cost to pass a follow up inspection. (d) Do not have attorney figure out if HOA will pay for repairs, because HOA won't/shouldn't pay for it. (e) Get other bids for inspections. The recommendation was signed by Committee members John Anderson, Albert Leggs, and Warren Riley. Dan Divine and Paul Klahn were not present.
2) Board's Discussion also included (a) a review of the history of the growing concern over loosening gar-den windows, (b) review of Pro-Tek maintenance company's inspection report, which did not have a unit by unit itemization of window condition, but did recommend that all windows be repaired, and did recommend a repair method, (c) the status of the attorney's recommendation (he asked for more documentation), (d) report of a visual inspection of the windows (about 15 have sagged away from the building a little, two as much as one inch), (e) an owners' survey (sent with bills & minutes around March 26th), and (f) the Manager will get bids from 3 companies to do repairs.

New Business: Vacancy on the Board. The elections of Board members at the April 21st Annual Meeting were mentioned. The recent unexpected departure of President Beverly Powers causes one vacancy, and there are two expiring terms to be filled at the election.

Adjournment to Executive Session. The meeting was adjourned to Executive Session about 8:30pm. During Executive Session three monetary penalty cases were considered, one for a condo with loose dogs, another for damage caused by renters moving in, and the last for parking in fire lanes. All 3 monetary penalties were approved by MOTION.

(signed 4-20-01)
Gabe Schmera, 2nd Vice President

(signed 4-20-01)
Bert Donaldson, Secretary

NOTE: The next meeting was Saturday April 21st at 10am in Sizzler Restaurant, for the Annual Meeting. Upcoming meetings are on Thursday May 24th 7pm in B-205, Thursday June 14st (NOTE: New Date) 7pm in B-205, and Thursday July 26th in B-205.

HOA POINTS OF CONTACT:
Manager: Dan Little, 298-9973
Secretary: Bert Donaldson, 224-3095
MANAGEMENT: Little & Sons Property Management, 411 Camino del Rio, South, Suite 201, San Diego CA 92108.
MANAGER'S E-MAIL: dglittle@littleandsons.com
VILLA MARBELLA WEBSITE:
http://www.neighborhoodlink.com/sandiego/villamarbella