Villa Marbella Homeowners Association

August 2003 Minutes

Minutes of Meeting of August 2003

MINUTES OF VILLA MARBELLA MONTHLY H.O.A. MEETING OF AUGUST 7, 2003

(The monthly meeting of the Villa Marbella Homeowners' Association Board of Directors was called to order about 7:00pm Thursday August 7th, 2003, in A-211 (Lana Ivascu's condo)).

In Attendance:
Chuy Ma, President
Angie Augello
Gabe Schmera, Vice Pres.
Emily Rothchild
Lana Ivascu, 2nd V.P.
Ray Cavalieri
Bert Donaldson, Secretary
Dan Little, Manager
Brian Rothchild, Treasurer

Minutes. (Note: Minutes of the July 3, 2003, meeting were mailed to owners about July 26th.)

Homeowners’ Session:
1) Ash Can in front of B-Building and its accumu-lation of trash was discussed. Consensus was to remove it again, as had been agreed over a year ago.
2) Surveillance Cameras. Littering and propping doors open were discussed. Some residents are very upset by such rule violations. The need to catch more violators was emphasized, and more use of cameras was recommended. The concern about retribution was also mentioned, and the HOA’s policy of confidentiality (not telling anybody who complained) was stated by the Manager and President.
3) Ants and HOA Pest Control were discussed.

Financial Report:
1) Financial Summary: (taken from financial statements)
Money in Bank Accounts 6/30: $170,253
Money in Bank Accounts 7/31: $177,287
Increase: $7,034
Payments During July 2003: (totaling $12,727):
Administration: $900 Insurance: $1561
Water & Sewer: $2303 Gas & Electricity: $3146
Services (a grouping of the following usually-fixed-fee HOA service expenses: Trash, Janitors, Pool Service, Elevator, Pest Control, Gardening, Inspection, Gate Phone): $2471
Maintenance & Supplies (non-routine repairs & maintenance, and supplies): $2346
2) Status of Delinquent Accounts. Payment was made by owner with the remaining lien, so the lien is being removed. Four units were about $200 delinquent. Other delinquencies were discussed.
3) 2004 Budget and Reserve Study plans were discussed again. The Secretary is to send the 2003 Budget and expenditure report to the Budget & Finance Committee for comments. The Manager will try to get together with the Treasurer to draft the 2004 budget. (Note: Reserve Study needs to be “redone”.)
4) Insurance Coverage strategy for the master policy was discussed. Points: (a) Villa Marbella should minimize claims to avoid the risk of even higher rates (they were just raised) or canceled coverage, which often happens after some claims, (b) Villa Marbella’s main need for insurance is coverage for a serious loss such as fire, and the HOA can absorb occasional losses up to $10,000, and (c) owners are required to pay for damages they cause, such as flooding. The point of the discussion was a proposal to raise the insurance deductible as a means of “risk management”. In the end, a MOTION passed to raise the deductible to $5000, add certain exclusions, and invite a representative from the insurance company to the next meeting to explain the policy.

Continuing Activities:
1) Exterior Painting. Last month Eric Monroe Painting was selected. MOTIONs passed authorizing Lana Ivascu to make final choice of paint color after discussion with interested people and possibly having a sample put on the building, and that Monroe Painting is authorized to change brands of paint from the previous authorization to Dunn Edwards brand.
2) Parking Decals and Towing. Parking decals were received, and one was passed around. Methods to use the decals as part of more strict parking enforcement will be worked out. One benefit will be to identify owners of illegally parked vehicles before a tow truck is called.
3) Mandatory Tenant Registration was discussed. Currently tenant registration, by means of a “Rule Receipt Certification”, has been only recommended (although owners are required to give all tenants the Rules).
4) Intercoms. Another contractor’s proposal to install telephone entry systems (to replace the existing buzzer-style intercoms) had been received. A MOTION passed allowing Board members to review the intercom proposals at their leisure during the next few weeks, and approve one or the other without another formal motion.

(Note: A homeowners’ questionnaire mailed to owners in January showed that owners preferred a new telephone entry system for the building entrances, instead of trying to repair the buzzers.)

Executive Session. Ten hearings for monetary penalties and damage charges were scheduled, mostly related to noise, damage, and littering. Ray Cavalieri was present to discuss a proposed $25 penalty for noise in open session. All penalties and charges were approved by MOTION.

Adjourn. The meeting was adjourned about 8:45pm.

(signed)
Lana Ivascu, 2nd Vice President


(signed 8-20-03)
Bert Donaldson, Secretary

NOTE: Upcoming meetings: Thursday Sept 4th at 7pm in B-205, and Thurs October 2nd in A-306 at 7, and Thurs Nov 6th in A-211

HOA POINTS OF CONTACT:
Manager: Dan Little, 619-298-9973
2nd Vice Pres., Lana Ivascu, 619-223-6569
Secretary: Bert Donaldson, 619-224-3095

MANAGEMENT: Little & Sons Property Management, 411 Camino del Rio, South, Suite 201, San Diego CA 92108. 619-298-9973
MANAGER'S E-MAIL: dglittle@littleandsons.com