Villa Marbella Homeowners Association

April 2001 Minutes

Minutes of Annual Meeting of April 2001

MINUTES OF VILLA MARBELLA H.O.A. ANNUAL MEETING APRIL 21, 2001

(The annual meeting of the Villa Marbella Homeowners' Association was called to order by HOA Manager Dan Little at 10:00am Saturday April 21st 2001, in Sizzler Restaurant, 2855 Midway Drive).

In Attendance:
Chuy Ma, Vice President
Dan Little, Manager
Bert Donaldson, Secretary
Edith Donaldson
John Anderson
Carmen Fullbright
Lana Ivascu
Sylvia Lang
Linda Muren
Marvin Simcox

The ten people in attendance own 13 condos. There were also 32 proxy forms submitted, so a total of 45 condos were represented.

Minutes. Minutes of the April 2000 Annual Meeting were summarized. (Note: Minutes of the March 26th monthly meeting were mailed to owners about April 26th.)

Election of Three Board Members. During the preceding twelve months, long-time Board members Albert Leggs and Beverly Powers resigned. Gabe Schmera had been appointed to the Board in July 2000, and he was one of the candidates for election in this Annual Meeting. The other candidates were current Treasurer, Dan Divine, and Sylvia Lang, who owns a condo in the B-Building. Sylvia Lang gave an interesting summary of her qualifications, and Bert Donaldson made statements on behalf of Gabe Schmera and Dan Divine. All three candidates were then elected to the Board by a MOTION of acclamation without objections.

Garden Window Repair. The only other topic on the agenda was Repair of Garden Windows. The Property Manager led the discussion, covering the history and background of the issue. There has been a growing concern over loosening garden windows. John Anderson mentioned that he had a contractor tighten his window up to the building. Another contractor reattached another window, but there were problems with that job. Recently, Pro-Tek maintenance company made an inspection and provided a report to the HOA. That report basically recommended that all windows be reattached, and someone estimated that the cost could be $800 per window. Pro-Tek's recommended fix involves putting braces under the windows on the outside. Another separate visual inspection of the windows was done about the same time, and that inspection found only about 15 windows have noticeably sagged away from the building, two as much as one inch. All but one were on the third floor facing downtown. The applicable CC&R paragraph (3.3) was read. In March the Budget & Finance Committee held their first ever meeting, and the Garden Window issue was the topic of their meeting. That Committee recommendation was read, and it basically was that owners with windows in need of repair should bear the cost of the repairs. It was reported that the owner of one condo with a roughly one-inch sag on his garden window, had a general contractor of his own examine the window. That contractor recommended merely attaching the garden windows to an existing interior frame from the inside of the condos. The Manager said what could make the sag be considered an HOA responsibility, is because the sag seems to be due to a deteriorating window frame, as opposed to window damage itself. The results of an owners' survey questionnaire (sent with bills & minutes around March 26th) was reviewed. Only 23 questionnaires (out of a total of 84 sent out, one for each condo) were returned! 15 checked, "Applicable owners should pay for reattachment", while seven checked, "HOA should pay for reattachment", and one checked neither. After all that, a MOTION was made (and passed unopposed) to notify the three owners with sagging boards on the bottom of their windows to fix those, and proceed with attaching a window to the interior frame to see if that works.

Homeowners' Session: Owners, in person or on their proxies, mentioned several issues which were discussed:
1) Parking Violations and Towing procedures were discussed.
2) Doors Propped Open and solutions for this problem were discussed. Some ideas were: getting "Don't Prop Doors Open" signs, and bolting the nearby ashtrays in place.
3) Electricity Conservation. Several ideas for electricity conservation were mentioned, including solar powered lights in the parking lot, and reducing the interior lighting in the buildings.
4) Trees. Some dead trees should be replaced.
5) Balcony Railings. Someone asked about repair or replacement of those. As with window repair, railings would probably be an owner responsibility.

Financial Report:
1) Financial Summary: (taken from financial statements)
Money in Bank Accounts 2/28: $116,295
Money in Bank Accounts 3/31: $114,839
Decrease: $1,456
Payments During March: (totaling $13,028):
Administration: $900
Insurance: $837
Sewer & Water: $2758
Gas & Electricity $3547
Services (a grouping of the following fixed-fee HOA service expenses: Trash, Janitors, Pool Service, Elevator, Pest Control, Gardening, Inspection, Gate Phone): $3349
Maintenance & Supplies (non-routine repairs & maintenance, and supplies): $1637

Adjournment was at 11:30am.

(signed 5-24-01)
Chuy Ma, President

(signed 5-24-01)
Bert Donaldson, Secretary

NOTE: The next meeting was Thursday May 24th in B-205. Upcoming meetings are on Thursday June 14th 7pm in B-205, Thursday July 12th in B-205, and August 16th .

HOA POINTS OF CONTACT:
Manager: Dan Little, 298-9973
Secretary: Bert Donaldson, 224-3095
MANAGEMENT: Little & Sons Property Management, 411 Camino del Rio, South, Suite 201, San Diego CA 92108.
MANAGER'S E-MAIL: dglittle@littleandsons.com

VILLA MARBELLA WEBSITE:
http://www.neighborhoodlink.com/sandiego/villamarbella