Villa Marbella Homeowners Association

April 2000 Minutes

April 2000 Minutes of HOA Board Meeting

THESE MINUTES CONTAIN OFFICIAL NOTIFICATION OF PLANNED FUMIGATION

MINUTES
VILLA MARBELLA ANNUAL H.O.A. MEETING
APRIL 22, 2000

(The Annual meeting of the Villa Marbella Homeowners' Association was called to order by Dan Little at 10:00am Saturday April 22, 2000, in Sizzler Restaurant, ).

In Attendance (12 owners, representing 18 condos (not 16 as cited in newsletter); 45 units counting proxies):

Dan Little, Manager Beverly Powers
Bert & Edith Donaldson Warren Riley
Lana Ivascu Carmen Fullbright
George & Minnie Schicker Herb and Susan Farrar
Chuy Ma Steve Mediano
Jim Mann Linda Whipple
John Anderson (attendance list was corrected after these minutes were originally distributed)

Minutes. (Note: Minutes of the last Annual meeting (April 1999) were discussed. Minutes of the March 23, 2000, meeting were mailed to owners about April 26th.)
1) Election of Board Members: The three candidates for Board membership, Beverly Powers, Bert Donaldson, and Chuy Ma, were introduced, and candidate statements were heard. A MOTION passed to elect all three by acclamation.
2) Termite Fumigation. Plans to fumigate the buildings July 17-19, 2000, were discussed. The history of fumigation planning and selection of Terminex was reviewed. Several questions were asked. (a) Is information being mailed to owners? Answer: Some, but emphasis is on informing the residents. (b) What can be done to prevent the allegedly expected abundance of ants after the fumigation. Answer: On the heals of the fumigation, Terminex will treat the common areas for ants. (c) What's the story about the "special bags"? Answer: The bags people can use to bag perishables will be distributed probably in June. (d) What's the warranty? Answer: It is 1 year free treating of any infestation that is discovered. (e) Is the cost of the fumigation fully budgeted? Answer: Yes. (f) Will there be wood repairs after the fumigation? Answer: Yes, some wood will have to be replaced.
3) Garden Window Repairs. This topic was brought to the Annual Meeting by the HOA Board. There are many options available regarding repair of leaky garden windows. It was explained that quite a few garden windows are coming loose at the top, and many leak water into the window during rains. Two repair experiences were discussed. An HOA-arranged trial repair still leaked when the next rain came. An owner who arranged for his own repair has not had a leak since. The HOA Board has been concerned that individual repair arrangements may lead to non-standard results. The Manager and several owners preferred that individual owners pay for their own garden window repairs, in accordance with the CC&Rs. The Manager offered to help coordinate getting many windows repaired at the same time to get a group rate. The plan of action is to find out how many windows need repair, get a cost, then reconsider how to get the job done.
4) HOA Fees (Monthly Assessments). An owner submitted a statement that HOA fees should not be increased.
5) Water Conservation. Concern about high water bills that the HOA pays, led to a discussion about ways to reduce water use. Besides low-flow devices, the possibility of sub-metering each condo was discussed. The possibility of separately itemizing the water cost on the monthly HOA billings was discussed. The Manager said he could list something like $30 per month on each bill for water, and reduce the regular monthly fee by the same amount. He will ask the HOA attorney about legalities in doing that. The benefit of doing that would be in reminding everyone of water costs every month, hopefully leading to less use of water.
6) Parking in Red Zones. A request was made to do something about unauthorized parking in red zones, such as having a tow company come through periodically and tow any car parked in the fire lanes. The Manager said that's been considered.
7) Crosswalk Near Yum Yum. It was asked if anything came of the request at last year's meeting for a crosswalk. The answer was that some information was learned, in particular, a petition of owners probably would be needed, a city survey might be done, and then people would probably be told to cross Midway at the signal lights.
8) Other Topics included Painting, Leaf Blowers, Fan Replacement, and carpet cleaning.

9) Monthly Financial Summary: (taken from financial handouts)
Money in Bank Accounts 2/28: $124,273
Money in Bank Accounts 3/31: $126,349
Increase: $2,076
Payments During March (totaling $11,303):
Admin: $928 Insurance: $943
Sewer & Water: $3004 Gas & Electric: $1691
Services (a grouping of the following fixed-fee HOA service expenses: Trash, Janitors, Pool Service, Elevator, Pest Control, Gardening, Inspection, Gate Phone): $3546
Maintenance & Supplies (non-routine repairs & maintenance, and supplies): $1295

Adjournment. Meeting adjourned about 11:30am.


(signed)
Beverly Powers, Vice President


(signed)
Bert Donaldson, Secretary

NOTE: The next meeting was Thursday May 18th in B-205. Upcoming meetings are 7pm Thursday June 22nd in B-205, 7pm Thursday July 27th in B-306, and 7pm Thursday Aug 17th in B-306.

HOA POINTS OF CONTACT:
Manager: Dan Little, 298-9973
Secretary